PWS Electronic Security Systems Maintenance Contract FY25 Renewal 25-JHN-04 v2.pdf

PERFORMANCE WORK STATEMENT (PWS)

Electronic Security Systems (ESS) Technician Directorate of Emergency Services (DES), Fort Johnson, LA 71459

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide a trained and certified Electronic Security System Technician for the Directorate of Emergency Services during periods specified in paragraph 5.2. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform duties as the ESS Technician as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Fort Johnson Directorate of Emergency Services Physical Security Division is responsible for several ESS to include intrusion detection systems, video surveillance systems, and access control systems. These systems are required to be operational IAW AR 190-13, AR 190-11, AR 380-5 and AR 190-51. ESS provide essential security for classified materials, Arms, Ammunition and Explosives, and other sensitive and highly pilferable property. In order to facilitate this requirement, it is necessary to provide a trained and certified technician to maintain, troubleshoot, repair and install various ESS.

1.2.1. Existing Conditions. Ft. Johnson utilizes the Integrated Commercial Intrusion Detection System (ICIDS IV) system and DAQ components. The site has CCTV systems using Pelco, Siemens and Avigilon components and electronic access control systems such as the Kaba E-plex 5800, Stanley Wi-Q systems and HID systems.

These systems cover classified areas up to TOP SECRET level.

1.2.2. The existing ESS system has been maintained by a Government Contractor (GC) until June 2015. All systems are currently operational. See attachments for equipment types and quantities. The ESS is composed (approximately) of the following:

1.2.2.1 Integrated Commercial Intrusion Detection System (ICIDS). Site head end is an ICIDS IV system. The site is in the process of converting existing ICIDS I/III to ICIDS IV. The ICIDS IV system is currently under warranty.

1.3. Objectives:

• Provide technical support for all ESS employed by the Directorate of Emergency Services in support of physical security requirements as established in AR 190-13 and other regulatory guidance.

• Provide technician capable of installing, upgrading or replacing ESS components and systems as needed through task orders in support of AR 190-13 and other regulatory guidance.

• Maintenance and Service Historical Data. Maintenance Reports from the previous year will be made available upon request.

1.4. Scope: The contractor shall provide a trained, and certified technician with the appropriate security clearance (TOP SECRET) to maintain current ESS used throughout the Fort Johnson installation. Technical support will include intrusion detection systems, video surveillance systems and access control systems. Technician will also be task ordered to replace, install, and upgrade ESS components and systems as needed. Technician will be responsible for after-hours emergency calls for repairs of ESS components securing Arms, Ammunition and Explosives and or sensitive/classified materials. Contracted personnel will maintain a friendly professional clean atmosphere while working on systems throughout the Fort Johnson installation.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and three (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 30 Sep 2025 to 29 Sep 2026 Option Year I: 30 Sep 2026 to 29 Sep 2027 Option Year II: 30 Sep 2027 to 29 Sep 2028 Option Year III: 30 Sep 2028 to 29 Sep 2029 Option Year IV: 30 Sep 2029 to 29 Sep 2030

1.6. General Information

1.6.1. Quality Control : Quality Control System: The contractor shall implement and maintain a quality control system that identifies and corrects potential and actual problem areas throughout the entire scope of the contract. The contractor shall submit complete Quality Control System plans to the Contracting Officer 30 working days after contract full performance date. During the life of this contract, the contractor shall monitor his Quality Control System and update the plans as changes occur, submitting the proposed plan to the Contracting Officer for approval not later than thirty (30) working days prior to the proposed effective date of the updated plan. The contractor's Quality Control System shall:

1.6.1. Be independent from all other parts of the contractor's organization.

1.6.2. Be an identifiable section, i.e. Division, Branch, Department, etc., of the contractor's Fort Johnson organization and be staffed with sufficient full time employees, whose sole duty is to perform quality control work and quality control inspections, to meet the quality control requirements IAW 1.6. without the use of other contractor organizational personnel except in emergencies such as sickness, family or personal problems, etc. The contractor shall not use personnel assigned to shops as quality control personnel under paragraph 1.6. except as noted above.

1.6.3. Be directly accountable to the contractor's Project Manager or Corporate Management.

1.6.4. Contain methods of direct and indirect communication with the Government regarding performance of the contract. Communication shall include regular and formal meetings with the Government.

1.6.5. Contain processes for corrective action without dependence upon Government direction.

1.6.6. Contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.7. Include a customer complaint program.

1.6.8. Include maintenance of records of all contractor Quality Control checks and corrective actions.

1.6.9. Effectiveness of Contractor Quality Control Plan and System: The contractor's Quality Control Plan and Operating System shall ensure that:

a. No more than three unsatisfactory Government inspection reports per calendar month result from Government Quality Assurance inspections of contractor work effort.

This does not include data reporting and invoicing requirements.

b. Contractor reports submitted to the Government contain no greater than one-half of one percent (0.5%) data errors per report.

1.6.10. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the

Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3. Federal Government Holidays: The contract is required to provide services on holidays.

New Years Day 1st day of January Martin Luther King Jr’s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June

Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4. Hours of Operation: The contractor shall provide personnel during the normal working hours of 7:00 a.m. to 4:00 p.m., Monday through Friday, except legal public holidays identified in Title 5 US Code 6103(a) and for varying schedules of up to 24 hours a day, 7 days a week to perform the requirements of the contract and for specific requirements, and when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Emergency call outs for repairs of ESS equipment/systems will be as needed and approved through COR. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at the government supplied facility within the Directorate of Emergency Services and Fort Johnson.

1.6.6. Type of Contract: The government will award a firm fixed price contract.

1.7 Installation Security Requirements:

1.7.1. Installation Physical Security: Contractor's must provide an access roster to Directorate of Emergency Services (DES), Physical Security Office of all employees monthly or when any personnel change occurs for access to Fort Johnson. An access roster will also be furnished to the Security and Intelligence Division (S&ID), DPTMS quarterly or upon request. Access rosters must be forwarded by the COR to the visitors control center using a specific format electronically from a government computer. All personnel employed under this contract will adhere to all Fort Johnson access control policies which include, weapons registration, transportation of weapons on the installation, access control policies, use of installation passes and ID cards and the operation of motor vehicles.

1.7.2. A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors.

Contractors will identity proof all employees using e-verify and ensure that no illegal immigrants are employed under the umbrella of this contract.

1.7.3. The contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph. Employees shall wear ID cards on front exterior clothing, above the waist, when performing under the Performance of Work Statement (PWS)/Statement of Work (SOW) unless otherwise specified herein or approved by the government.

1.7.4. Physical Security Plan. The contractor shall address the physical security aspects associated with contract performance in government furnished facilities. The plan shall describe how the Security Plan shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward contractor-controlled facilities. A list of installation buildings for which the contractor shall be responsible shall be included in the plan. The contractor shall maintain an active security checklist for each facility under the contractor's control. The plan shall comply with the provisions of AR 190-11, AR 190-13, AR 190-51, DoD 5100.76(D), 5220.22(D) and the Fort Johnson, LA Installation Physical Security Plan. This security plan will be reviewed annually by the DES to ensure regulatory requirements.

1.7.5. Information Systems Security Plan. The information systems security plan shall establish security procedures for all computer systems and communications utilized in the performance of this PWS/SOW/SOO. The plan shall conform to AR 25-2, AR 25-1 and AR 380-67. All contractor employees and associated subcontractor employees must complete the DOD IA Awareness Training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DOD and Army training requirements in DODD 8570.01, DOD 8570.01-M, and AR 25-2 within six months of employment.

1.7.6. The contractor shall ensure that its employees, performing under this contract who has access to government information systems receive annual Information Technology security training.

1.7.7. The contractor shall immediately notify the contracting officer when an employee terminates employment that has access to government information systems or data. The contractor shall ensure all common access cards issued to employees are returned to the government upon termination of employment and released employee names are to be stricken from the roster maintained by DES & S&ID immediately upon release.

1.7.8. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.7.8.1. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. In the event keys are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

1.7.8.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.7.8.3. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.7.9. INSTALLATION ACCESS CONTROL

1.7.9.1. Access Control: Procedures for commercial vehicle access to Fort Johnson are subject to change without prior notice. Current access information may be obtained by calling Physical Security (531-7756) / Visitor Control Center (531-0380).

1.7.9.1.2. Security Searches/Checks: Contractor and Contractor employees are subject to security searches/checks. Persons found in possession of firearms, ammunition, explosives, pyrotechnic devices, knives, other lethal weapons, or removing Government equipment, supplies, and/or food will be prosecuted and/or barred from the installation.

1.7.9.1.3. Compliance with Regulations: The Contractor and Contractor employees shall comply with all applicable Fort Johnson regulations promulgated by the Commanding General, Fort Johnson, LA, as well as all applicable Federal and State safety laws and security regulations. Applicable Post regulations including, but not limited to, fire, safety, sanitation, security, and firearms or other lethal weapons, will be made available to the Contractor upon request.

1.7.9.1.4. Instructions for Access: The following information is provided to assist in creating an access roster for personnel requiring access to Fort Johnson.

1.7.9.1.4.1. Personnel without a Common Access Card (CAC), Rapid Gate Card or TWIC card can be escorted by a CAC/DoD ID holder if riding in the same vehicle.

Those personnel will be expected to identify themselves with a state issued driver’s license or ID. Otherwise, unescorted visitors must go to the Visitor Control Center (VCC) adjacent to the main gate located on Entrance Road to be vetted. There, the visitor will present their state issued drivers license. Once vetted, guests will be issued either a paper pass or a printed photo ID card for long term access not to exceed six months. Both the pass and the ID card will grant access at all Fort Johnson Access Control Points. All personnel will still be required to be vetted through the Mobilisa handheld scanners.

1.7.9.1.4.2. Access Rosters: Personnel whose contracts exceed 180 days in duration are required to be processed for a CAC. Personnel whose contract is less than 180 days in duration will receive a personnel pass valid until the expiration of the contract or business venture date. Access Rosters are required to be submitted to the VCC for all contractor personnel. An example of an Access Roster can be provided by the VCC through the COR on a monthly basis and or upon change of an employee employment status. The roster is self explanatory, but at a minimum will contain the individual’s name, SSN, date of birth, contract number, duration of visit, and point of contact for access.

1.7.9.1.4.3. Access Rosters MUST be submitted for the contractor by the appointed Contracting Officer’s Representative (COR) or the designated Government Point of Contact. Any roster submitted by a commercial ISP (example @yahoo.com, @gmail.com, etc) will not be accepted and must be verified through the Physical Security Office (337) 531-7756

1.8. Installation AT/FP

1.8.1. Pursuant to DoD Instruction Number 2000.16, V-1. DoD Antiterrorism (AT) Standards, dated November 17, 2016 each Contractor employee requiring access to a federally-controlled installation, facility and/or federally-controlled information system(s) shall complete AT Level I Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer (KO) and COR (if appointed) within five working days after contract award or prior to access to a federally-controlled installation or information system..

1.8.2. In the event that the automated system is not available (e.g., server problems), AT Level I Awareness Training can be provided by a qualified instructor. Contact the installation AT/FP Office for guidance. If the training is not completed online, the Level I AT Awareness instructor qualification must be coordinated with the installation Antiterrorism Officer or (installation security equivalent) and the resultant name(s) of approved instructors shall be provided to the contracting officer or designee along with all associated cost or schedule impacts to the contract.

1.8.3. Antiterrorism performance (AT Level I Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.8.4. IAW DoDI 2000.12, all DoD and non-DoD Tenants will comply with the installation AT Program.

1.8.5. The contractor and all associated subcontractors shall brief all employees on the local iWATCH Program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed with 10 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after contract award.

1.9. Installation OPSEC

1.9.1. In accordance with AR 530-1, Operations Security (OPSEC), dated 26 September 2014, and DoDM 5205.02-M, DoD Operations Security (OPSEC) Program Manual, dated 03 November 2008, contract personnel shall receive initial OPSEC Level I training which consists of initial and continual awareness training. Within the first 30 days of arrival on Fort Johnson contract personnel shall receive initial OPSEC training either by on-line training through the Fort Johnson SharePoint OPSEC site on the intranet, or the Defense Security Services website at:

https://securityawareness.usalearning.gov/opsec/

1.9.2. The contractor shall ensure all applicable employees have completed OPSEC initial training and annual refresher training and shall certify that their workforce has https://securityawareness.usalearning.gov/opsec/ completed the training through the submission of completion certificate(s) to the KO and the COR (if appointed) within 30 days of arrival on post.

1.9.3. Operations Security (OPSEC) Awareness Training attendance and compliance may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.9.4. Installation Threat awareness and Reporting Program (TARP)

1.9.4.1. AR 381-12, 1 June 2016, paragraph 1-10l, all contractors will attend live TARP training at least annually. Live training must be scheduled with the local Counter Intelligence (CI) office (902d Military Intelligence).

1.9.4.2. Contractors are required to report threat-related incidents, behavioral indicators, and other matters of counter intelligence interest specified in AR 381-12, paragraph 3 to the facility security officer, the nearest military CI office, the Federal Bureau of Investigations, or the Defense Security Service. Methods of reporting include: online at https://www.inscom.army.mil/isalute/ and by phone at 1-800-CALL-SPY (1-800-225- 5779).

1.9.5. HOMELAND SECURITY PRESIDENTIAL DIRECTIVE 12 (HSPD 12)

REQUIREMENTS

1.9.5.1. All personnel hired under this contract who do not require a security clearance must have a National Agency Check with Inquiries (NACI). The contractor will ensure new hires complete a Standard Form (SF) 85 or 85P as applicable through the Personnel Security Investigation Portal (PSIP) by initiating the process through the Security and Intelligence Division, DPTMS, (S&ID) no later than 14 days from the date of hire. Personnel who require a security clearance must be processed by their company Facility Security Officer (FSO) or company Security Manager. The contractor will comply with the rules outlined in Garrison Policy Memorandum #5, Issuance of Contractor Common Access Cards.

1.9.5.2. Instructions for completing the NACI process will be sent to the Project/Program Manager, Security Manager and the COR once the contract has been awarded and one of the above personnel notifies S&ID for the initiation. The contractor shall schedule fingerprinting appointments with S&ID. Personnel will not be able to work under this contract until the SF 85 or SF 85P has been submitted to PSIP as required. Personnel who do not receive a favorable NACI will not be allowed to perform services under this contract.

1.9.5.3. The Project/Program Manager, Security Manager, or the COR may request a computer waiver for those employees who will require immediate access to government information systems. The waiver can only be requested after the successful submission of a personnel investigation request (NACI) through PSIP.

Waivers will be granted to employees that receive a favorable review of the investigation packet by the S&ID office and will only be valid for six months. At the termination date of the waiver, the Project/Program Manager, Security Manager, or the COR must follow up with the S&ID office to determine if the original investigation was adjudicated. At that time the S&ID office will re-evaluate the waiver and/or notify the NEC to remove LAN access. Packets that contain derogatory information on the initial review can result in the denial of a computer waiver.

1.10 Contractor General Information:

1.10.1. Special Qualifications: Any individual performing technician services shall have certifications or training on the system to be maintained and verified by the government On-Site Representative. Technician must be certified to work on the Integrated Commercial Intrusion Detection System (ICIDS IV) system and DAQ components.

Technician must be proficiently trained in CCTV systems with certification for Pelco, Siemens and Avigilon components. Technician must be proficient with electronic access control systems such as the Kaba E-plex 5800, Stanley Wi-Q systems and HID systems, and Mobilisa. Technician will be certified on relevant systems, such as: PC Starwatch and SMS Hardware Certification; SQL/Networking Certification; DAQ System Administration Certification. Technician must have and be able to maintain at least a Secret Clearance prior to the start of the contract for access to classified areas up to TOP SECRECT. For access to TOP SECRET areas, an escort may be required.

1.10.2. Technicians must be able to configure, troubleshoot and repair communication equipment within the ESS network infrastructure. Primary first responder maintenance technicians must have at least five (5) years experience servicing IDS, CCTV, ACS, and communication equipment. Contractor shall submit technician training, experience, and certifications prior to contract award. The Contractor shall provide a list of the personnel performing the work to the On-Site Representative 7 calendar days prior to mobilization. All individuals shall be US citizens and shall have the proper clearance level (at least SECRET).

1.10.3. During the execution of this task order, if there is a change in personnel from those designated in the Contractor’s proposal, Contractor shall notify the Contracting Officer. Contractor shall provide documentation to show that the new personnel have the training and certifications required by this PWS. Notifying the Contracting Officer and providing documentation shall be none within 10 days of the change in personnel. The Contractor shall meet requirements to access all installations covered under this task order.

1.10.4. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.10.5. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.10.6. Key Personnel: The following personnel are considered key personnel by the government:

1.10.6.1. Contract Manager - the contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800-1630, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.10.7. Identification of Contractor Employees: The Contractor shall provide the technician an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contracted employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.10.8. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.10.9. REMOVAL OF CONTRACTOR PERSONNEL. The Government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The Government also reserve the right to require the Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.

1.10.10. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.10.11. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.11. Environmental Specifications for Contracts: Contractors performing activities on Fort Johnson shall comply with the following applicable environmental requirements:

1.11.1.Compliance with Environmental Laws and Regulations: Comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), and JRTC and Fort Johnson Regulations. Immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, provisions of Army Regulation 200-1, JRTC and Fort Johnson Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR) and the Directorate of Public Works, Environmental and Natural Resources Management Division (DPW-ENRMD).

1.11.2. Compliance with all Federal Acquisition Regulation Provisions: Comply with all applicable Federal Acquisition Regulation (FAR) clauses outlined in FAR Subpart 52.223-1 Biobased Product Certification; FAR Subpart 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts; FAR Subpart 52.223-3 Hazardous Material Identification and Material Safety Data; FAR Subpart 52.223-4 Recovered Material Certification; 52.223-5 Pollution Prevention and Right-to-Know Information; 52.223-7 Notice of Radioactive Materials; 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items; 52.223-10 Waste Reduction Program; 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons; 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners; 52.223-15 Energy Efficiency in Energy-Consuming Products; 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts; 52.223-19 Compliance with Environmental Management Systems; 52.223-20 Aerosols; and 52.223-21 Foams.

1.11.3. Compliance with Green Procurement Requirements: Follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

1.11.4. Compliance with Licenses and Certifications Requirements: Obtain all licenses and certifications required by federal, state, and local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by federal, state, and local environmental laws and regulations to the appropriate federal, state, and local authority and/or agency as necessary to adhere to the specification of this contract.

1.11.5. Notification of Federal and State Regulators: Notify immediately DPW- ENRMD and COR of the arrival on site of any federal, state, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal or state environmental agency.

1.11.6. Inspections of Work Sites: Submit to potential federal, state, Army and installation work site environmental regulatory inspections and/or investigations into http://www.epa.gov/cpg non-compliances, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. Typical environmental work site inspections are conducted in less than 15 minutes with an approximate frequency of one inspection every two months.

1.11.7. Reporting Non-Compliance: Report immediately any nonconformance and/or noncompliance with applicable federal, state or local environmental laws, Army and installation environmental regulations to the COR and DPW-ENRMD.

1.11.8. Verification of National Environmental Policy Act Documents: Obtain from the COR and/or DPW-ENRMD, a copy of the installation’s completed National Environmental Policy Act analysis and associated decision document (Environmental Impact Statement and Record of Decision); Environmental Assessment and Finding of No Significant Impact; or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

1.11.9. Environmental Management System: Contractors shall take the necessary actions to identify, monitor, and control those operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment in accordance with Fort Johnson’s ISO 14001 Environmental Management System procedures.

1.11.10. Assigning Environmental Compliance Officers: Contractors shall designate the appropriate number of personnel to perform Environmental Compliance Officer (ECO) functions in accordance with the requirements of Army Regulation 200-1 and JRTC and Fort Johnson Regulation 200-1 for all contract work periods exceeding 180 consecutive days. Contractors will designate a primary and alternate ECO for each shop or work area that uses and/or stores hazardous materials and/or generates hazardous wastes. An ECO is an individual from the Contractor’s staff appointed to ensure that environmental requirements are met. Work areas will have at least one ECO on duty at all times. Within 15 days of start of contract performance, each designated ECO and alternate must successfully complete the 40-hour ECO course provided on post by DPW-ENRMD. In addition, each ECO must successfully complete an 8-hour annual refresher. Annual re-certification (e.g., refresher training) must be completed within each anniversary of the 40-hour ECO course. Failure to meet this requirement will necessitate re-taking the 40-hour course. The positions of ECO are not full time positions. Individuals so designated may perform other duties provided they are available to perform ECO duties when required. Contractors using and/or storing very small quantities of hazardous materials may request a waiver of this requirement through the COR to DPW-ENRMD.

1.11.11. Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on Fort Johnson without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

1.11.12. Use of Ozone Depleting Compounds: Submit in writing the quantity, type, and location of Ozone Depleting Compounds used on the installation quarterly and within 48 hours prior to the expiration of the contract to the DPW-ENRMD. The Contractor shall submit within 10 working days of completing any work on equipment containing more than 50 pounds of refrigerant charge: the building location, name, model, serial number, and capacity of the unit; the amount of refrigerant removed and replaced; description of work performed and results of the subsequent verification testing to the DPW-ENRMD and COR. The Contractor shall complete and submit an Emissions Inventory Questionnaire in accordance with JRTC and Fort Johnson Regulation 200-1, Appendix G, to the DPW-ENRMD for actions that modify or add an air emission source on the installation prior to adding or altering any emission source.

1.11.13. Generation of Solid Waste: Remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility. Contractors shall make every effort to divert 50 percent of all construction and demolition debris waste and 40 percent of all other solid waste to comply with the Army Integrated Solid Waste Management Policy. Prior to removing any waste from Fort Johnson for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program Manager and DPW-ENRMD to arrange for recyclable materials to be removed and diverted from the waste stream and provided to the installation to receive credit toward meeting diversion requirements. Submit in writing the quantities of waste removed and recycled to the DPW-ENRMD Solid Waste Manager on a monthly basis and at the expiration of the contract. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled, and the quantities of materials disposed/recycled by weight.

The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials. The Contractor shall make maximum effort to reduce and prevent waste and comply with Executive Order 13423.

1.11.14. Generation of Hazardous Waste: Properly profile all waste generated as part of this contract to determine if any waste is hazardous waste as defined by 40 CFR.

Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with federal, state, Army, and installation regulations. The Contractor shall properly package the hazardous waste and complete the hazardous waste manifest, then take the manifest to DPW-ENRMD for approval and signature prior to removing any hazardous waste from the installation. Contractor shall contact DPW-ENRMD to obtain the installation’s hazardous waste EPA ID number for the hazardous waste manifest. The Contractor shall notify DPW-ENRMD 24 hours prior to removing any hazardous waste from the installation. The contractor shall remove and dispose of manifested hazardous waste generated by contract activities from the installation, to an approved off-post permitted hazardous waste disposal facility. The DPW-ENRMD shall assist contractors with profiling their waste upon request.

1.11.15. Use of Hazardous Materials: Submit a hazardous material inventory list for all contract work periods exceeding 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials on hand utilizing Fort Johnson Form 156 and submitted within 30 days of work site establishment. The hazardous material will be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of Material Safety Data Sheets (MSDSs) for all hazardous materials used and stored on site during performance of the contract.

Contractor shall not supply or deliver any hazardous materials or chemicals to Fort Johnson that are listed on the EPA toxic chemical list (see JRTC and Fort Johnson Regulation 200-1) without prior written approval from DPW-ENRMD.

1.11.16. Prevention of Storm Water Pollution: The Contractor shall prepare and implement a site-specific Storm Water Pollution Prevention Plan (SWPPP) in accordance with the Louisiana Pollution Discharge Elimination System (LPDES) general storm water permits for small (1-4.9 acres) and large (5 acres and larger) construction activities (totals are cumulative across all portions of the project). The Contractor shall prepare the SWPPP prior to any soil disturbance and make the SWPPP available upon request. The Contractor shall designate an individual to receive a 30 minute “Annual Strom Water Construction Training” class prior to any soil disturbance. DPW-ENRMD will provide the training at no cost to the Contractor at the construction site. The Contractor shall contact DPW-ENRMD to schedule the training. The Contractor shall have a trained individual on the work site at all times during activities at the construction site. The Contractor shall monitor activities to prevent pollution of surface and ground waters as identified in the site specific SWPPP. The Contractor shall maintain and make available upon request all SWPPP inspection records. For construction activities 5 acres and larger, Contractors shall prepare and submit a Notice of Intent (NOI) to Louisiana Department of Environmental Quality (LDEQ) and present the NOI and NOT to installation personnel upon request. The Contractor shall not apply any toxic or hazardous chemicals and pesticides to soil or vegetation without prior DPW-ENRMD approval. The Contractor shall comply with state and installation storm water requirements and protect all water bodies and/or tributaries potentially affected by Contractor activities. For construction activities immediately adjacent to impaired surface water bodies, the Contractor shall quantify sediment or pollutant loading when requested by Federal, State, or installation personnel. The list of installation impaired surface waters bodies is available at the DPW-ENRMD.

1.11.17. Control of Erosion: Provide erosion and sediment control measures in accordance with federal, state, Army, and installation laws and regulations when required. The erosion and sediment controls selected and maintained by the Contractor shall ensure that water quality standards are not violated because of ongoing activities.

The Contractor shall construct or install temporary and permanent erosion and sediment control measures as required. The Contractor shall use Best Management Practices (BMPs) for storm water pollution prevention measures in accordance with the LPDES General Permit. Any temporary measures will be removed after final stabilization and project acceptance by the COR.

1.11.18. Use of Pesticides: Submit the type and quantity of regulated pesticides, herbicides, or fungicides to be applied, the application purpose, and location to the DPW-ENRMD and COR for approval 10 working days prior to the initial application.

The Contractor shall submit the actual quantities applied to the DPW-ENRMD and COR within 2 working days (48 hours) after each approved application. The Contractor shall utilize Integrated Pest Management (IPM) technology and procedures in strict compliance with all applicable federal, state, Army, and installation regulations, to include Fort Johnson’s Pest Management Plan. Pesticide applicators shall be certified, licensed and maintained in accordance with the State of Louisiana and/or Department of Defense regulations. The Contractor shall provide evidence of personnel licenses and certification to the Contracting Officer and the DPW-ENRMD prior to the initial application of pesticides, herbicides, or fungicides. Only those pesticides registered with the USEPA and approved by the Command Consultant at the Army Environmental Command and the DPW-ENRMD shall be utilized and then only in strict accordance with product labeling. The installation reserves the right to prohibit and limit the amount and type of pesticides used.

1.11.19. Drilling of Wells and Boreholes: Contractors shall only drill and/or install boreholes and/or wells in accordance with the Louisiana Department of Transportation and Development (DOTD) regulations. Contractors shall meet the well drilling licensing requirements as defined in the DOTD regulations. Contractor shall provide to DPW- ENRMD a copy of the Well Registration Short Form (DOTD-GW-1S0), drilling plan, GPS coordinates, and site description for the borehole and/or well. Contractor shall only use the additive bentonite to assist with the drilling process without DPW-ENRMD approval. Contractors shall notify DPW-ENRMD 24 hours prior to plugging and abandoning any well and/or borehole, and provide a copy of the Well Plugging and Abandonment Form (DOTD-GW-2) upon completion.

1.11.20. Protection of Work Site Resources: Confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms.