PRS Electronic Security Systems Maintenance Contract FY25 Renewal 25-JHN-04.docx
DOCX document 19 KB Posted
- Solicitation number
- PANMCC-25-P-0000-017106
About this file
This document is a Performance Work Statement (PWS) for an Electronic Security Systems Maintenance Contract at Fort Johnson for Fiscal Year 2025. The contract requires a contractor to provide comprehensive maintenance and support for intrusion detection systems (IDS), electronic entry control systems (EECS), and closed-circuit television (CCTV) systems. Key performance requirements include: maintaining a 40-hour on-site presence, performing equipment adjustments and replacements, providing continuous system and database maintenance, training E911 police dispatch personnel, and maintaining spare parts inventory.
The associated federal contract opportunity is a pre-solicitation sources sought notice for the Fort Johnson ESS Maintenance Services, targeting small businesses across various socioeconomic categories. The contract is designated under NAICS code 561621 with a $25 million standard size, and will be administered by the Department of the Army Materiel Command Mission and Installation Contracting Command at Fort Hood. The requirement involves maintaining electronic security systems in compliance with Army regulations, including installing, upgrading, and replacing ESS components as needed. Interested businesses are encouraged to respond with their capabilities and potential to meet the requirement at a fair market price.
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| File | Type | Posted |
|---|---|---|
| PWS Electronic Security Systems Maintenance Contract FY25 Renewal 25-JHN-04 v2.pdf | ||
| SOURCES SOUGHT NOTICE.docx | DOCX document |
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Text version
Performance Objective
| Performance Standard |
| Performance Threshold |
| Incentive/Disincentives |
PRS #1
PWS 5.1
The contractor shall be on site during 40 hr work week.
| Physically on site at Fort Johnson during a 40 hour normal work week basis (0800-1630) to repair and maintain any IDS/EECS/CCTV components |
| This metric will be reported by the contractor in the monthly compliance data. Acceptable |
Quality Level: 95% compliance, no more than 1 discrepancy reported per month.
Contractor compliance rate shall be utilized as objective evidence of contract compliance. Noncompliance may result in a Corrective Action Request (CAR) issued to the contractor.
PRS # 2
PWS 5.2
Contractor shall make all adjustment and/or replacement of Government furnished components, including sensors and cameras, within the IDS/ EECS/CCTV.
| The adjustment and/or replacement include all installed equipment, all computer equipment, software updates, transmission equipment and local processors |
| This metric will be reported by the contractor in the monthly compliance data. Acceptable |
Quality Level: 95% compliance, no more than 1 discrepancy reported per month.
Contractor compliance rate shall be utilized as objective evidence of contract compliance. Noncompliance may result in a Corrective Action Request (CAR) issued to the contractor.
PRS # 3
PWS 5.3, 5.3.1, 5.3.2, 5.3.3
Contractor shall provide continuous operating system and database maintenance for all functions and capabilities in accordance with ICIDS IV, DAQ operations manual and/or the original equipment manufacturers recommendations.
| Required to perform System Administrator (SA) functions for data base maintenance and processing. The contractor shall be responsible for maintaining the integrity of the data of the ICIDS system that includes regular archiving and restoring data to/from data storage devices. |
| This metric will be reported by the contractor in the monthly compliance data. Acceptable Quality Level: 95% compliance, no more than 1 discrepancy reported per month. |
| Contractor compliance rate shall be utilized as objective evidence of contract compliance. Noncompliance may result in a Corrective Action Request (CAR) issued to the contractor. |
PRS # 4
PWS 5.4
Contractor shall provide an adequate training program for the E911 police dispatch personnel which monitor the IDS system
| Provide an adequate training program for the E911 police dispatch personnel. responsible for training new monitors as well as evaluating existing monitors on the IDS/CCTV/EECS system. training will consist of a one-time Operator and System Administrator class to be taught on site to designated monitors |
| This metric will be reported by the contractor in the monthly compliance data. Acceptable Quality Level: 95% compliance, no more than 1 discrepancy reported per month. |
| Contractor compliance rate shall be utilized as objective evidence of contract compliance. Noncompliance may result in a Corrective Action Request (CAR) issued to the contractor. |
PRS # 5
PWS 5.5, 5.5.1, 5.5.2,
Contractor shall perform maintenance and service for the existing ESS and any new ESS equipment
| Perform all PM activities consistent with the operational requirements to ensure continuous operation and reliability of the systems. All equipment is to be maintained per the manufacturer’s recommendations, and the applicable regulations |
| This metric will be reported by the contractor in the monthly compliance data. Acceptable Quality Level: 100% compliance, no deviation. |
| Contractor compliance rate shall be utilized as objective evidence of contract compliance. Noncompliance may result in a Corrective Action Request (CAR) issued to the contractor. |
PRS # 6
PWS 5.5.3
Service Orders shall be used for corrective maintenance, system additions, installations, parts, labor, training and materials. Service Orders shall utilize a Service Order Form
| Service orders are typically for actions that require little or no design, are less than $100,000.00, and are of short duration. The Contractor shall prepare a service order describing the work to be performed and the price/cost |
| 100% Compliance. |
| Contractor compliance rate shall be utilized as objective evidence of contract compliance. Noncompliance may result in a Corrective Action Request (CAR) issued to the contractor. |
PRS # 7
PWS 5.6
Contractor shall provide and maintain a spare parts inventory consistent with maintaining service request repair times.
| Contractor shall propose a sufficient spare parts inventory in order to successfully meet the response times IAW 5.6.1.1, 5.6.1.1.1 |
| 100% Compliance. |
| Contractor compliance rate shall be utilized as objective evidence of contract compliance. Noncompliance may result in a Corrective Action Request (CAR) issued to the contractor. |
PRS # 8
PWS 5.6.1.1.2
Contractor shall provide Emergency Maintenance Service as requested by the Government representative for all critical equipment (such as that in SCIFs, open storage areas, or other areas deemed critical by the government).
| Service personnel shall respond, or be on-site, within the time frames specified above. In the event that there are more requests than can be responded to within the given timeframe IAW 5.6.1.1 |
| 100% Compliance. |
| Contractor compliance rate shall be utilized as objective evidence of contract compliance. Noncompliance may result in a Corrective Action Request (CAR) issued to the contractor. |
PRS # 9
PWS 5.6.2
Contractor shall develop a Maintenance Plan
| Plan shall address preventive maintenance and recurring maintenance separately, shall be developed using as guidelines. The contractor shall update this plan as changes occur, submitting a copy of the proposed plan to the Contracting Officer for approval not later than thirty (30) working days prior to the proposed effective date of the updated plan. |
| 100% Compliance. |
| Contractor compliance rate shall be utilized as objective evidence of contract compliance. Noncompliance may result in a Corrective Action Request (CAR) issued to the contractor. |
PRS # 10
PWS 5.6.3, 5.9
Contractor shall Monthly Status Report
| Contractor shall submit the report monthly (by the 10th day of each month) to the COR, which shall include complete summary reports of all maintenance and service activities |
| 100% Compliance. |
| Contractor compliance rate shall be utilized as objective evidence of contract compliance. Noncompliance may result in a Corrective Action Request (CAR) issued to the contractor. |
PRS # 11
PWS 5.10
Contractor shall maintain a current and accurate inventory of all equipment.
| The inventory will include but is not limited to the items and system components located within each facility. Inventory records shall include at a minimum serial number, model number, manufacturer, voltage rating, amp rating, size and type, etc. The Contractor shall within the 1st year of the Contractor provide a complete listing of all equipment and its associated equipment by facility to the COR |
| 100% Compliance. |
| Contractor compliance rate shall be utilized as objective evidence of contract compliance. Noncompliance may result in a Corrective Action Request (CAR) issued to the contractor. |
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