PWS DSM Enivornmental Chambers.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

CALIBRATION AND REPAIR OF

ENVIRONMENTAL TEST CHAMBER

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform calibration, performance validation, and non-emergency / emergency repair on the environmental chambers listed in Appendix A of this PWS. The contractor shall perform as defined in this PWS, except as specified in Section 3.0 as Government Furnished Property or Services. All units are located at Letterkenny Army Depot, Chambersburg, PA.

1.2 Background: Calibration, performance validation, non-emergency and emergency repair are necessary to utilize the environmental test chamber effectively on the Patriot program and requires maintaining calibration.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) Base Year of 12 months and two

(2) 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 16 October 2025 through 15 October 2026

1.3.2 Option Year 1: 16 October 2026 through 15 October 2027

1.3.3 Option Year 2: 16 October 2027 through 15 October 2028

1.4 General Information:

1.4.1 Quality Control (QC): The Contractor shall adhere to ISO/IEC 17025:2017. The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not be required to perform services nor deliveries to the depot on these days, but shall be required to work entirely on Saturday/Sunday (weekends) and alternating Friday / Saturday / Sunday weekends to minimize employee exposure to airborne particulates disturbed during the abatement processes. Due to variable schedules depending on building numbers, those without a second shift are able to be accessed for contractor work after 15:30. This schedule to be coordinated with LEAD COR.:

1.4.3.1. New Year’s Day

1.4.3.2. Martin Luther King, Jr.’s Birthday

1.4.3.3. President’s Day

1.4.3.4. Memorial Day

1.4.3.5. Juneteenth

1.4.3.6. Independence Day

1.4.3.7. Labor Day

1.4.3.8. Columbus Day

1.4.3.9. Veteran’s Day

1.4.3.10. Thanksgiving Day

1.4.3.11. Christmas Day

1.4.3.12. When an observed holiday falls on a Saturday and Sunday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 06:30 - 15:45, Monday – Thursday, and 06:30 - 14:45 on our scheduled Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Test Site, Environmental Test Chamber Letterkenny Army Depot. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements: Access and general protection/security policy and procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.6 Security, Safety, and Fire Protection: All work shall comply with LEAD safety manual 385-1. The equipment and the installation shall also meet all the safety criteria set forth in OSHA 1926.501, NEC, NFPA 33 and ANSI/ASSE Z359.

1.4.7 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.8 AT Level 1 Awareness Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://www.letterkenny.army.mil/ctrresources/

1.4.9 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.10 OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.11 Badges: Identification badges shall be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and shall be returned upon termination or demand. The contractor/vendor shall ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg 2, phone # 717-267-5301. Hours of operation are 7:30 AM to 3:30 PM, Monday thru Thursday, exclusive of Federal Holidays.

1.4.12 Conservation of Utilities: The contractor shall instruct employees in utilizing conservation practices.

The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.13 Special Qualifications:

1.4.13.1 The contractor shall ensure all employees possess all required licenses for operating any equipment used in the performance of this contract. NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving. The contractor shall submit with the solicitation a certificate or license certifying that the vendor is a certified and or licensed repair location for the manufactures listed in this PWS.

1.4.13.2 The contractor shall have a calibration system certified to ISO/IEC 17025:2017 applicable to electrical calibration of thermocouple indicators & indicating systems, electrical calibration of RTD indicators & indicating systems, temperature, and relative humidity.

1.4.14 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the Contracting Officer in accordance with Federal Acquisition Regulations Subpart 42.5.

The Contracting Officer, Contracting Officer Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.15 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the Contracting Officer. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.16 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.17 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5 Safety

1.5.1. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified.

1.5.2. LEAD’s safety policy and safety program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/PDF/385-1.pdf

1.5.3. It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

1.5.4. All on site work at LEAD shall be completed in accordance with applicable OSHA, DOD, DOT, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work. Additionally, the contractor shall make themselves familiar with and comply with LEAD's local safety regulation LEAD-R 385-1 prior to the start of any work at LEAD.

1.5.5. If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

1.5.6. All contractor supervisors and employees shall read and be knowledgeable of the governing SOP(s) prior to signing the SOP(s) and starting the operation.

1.5.7. All contractor personnel shall wear the appropriate PPE (eye protection, hearing protection, safety shoes, fall harness, hard hats etc) when in the following work areas: industrial buildings, at construction sites, test sites and test facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

1.5.8. The contractor shall comply with reporting requirements of 29 CFR Part 1904, AR 385-40 and APGR 385-4, and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence.

1.5.9. In case of injury/accident, the contractor shall complete a safety investigation report and submit it to the COR Office with a copy to the LEAD Safety Office.

1.6. Environmental:

1.6.1 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR), as well as to the Chief, Environmental Management Division (EMD).

1.6.2 Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; recovered materials; bio-based materials;

materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse, to the extent possible. No acutely toxic materials, polychlorinated biphenyls (PCBs), formaldehyde, asbestos containing materials, asbestos compounds, or fragile or brittle materials, shall be procured or furnished unless specifically approved by the procuring activity. No Class 1 ozone depleting compounds (ODCs) or equipment requiring such substances, even if contained in a closed looped system, shall be procured or furnished for use at government installations. No Class 2 ODCs or equipment requiring such substances shall be procured or furnished for use unless specifically approved in writing by the procuring activity.

1.6.3 Notification of Federal and State Regulators: Contractor shall immediately notify the Chief of the EMD and the COR, or their designated backups in their absence, of the arrival on site of any Federal, State, or DoD environmental regulator or enforcement agent or the receipt of any correspondence from a Federal or State environmental agency.

1.6.4 Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation.

Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. The inspection will only require the work site Environmental Compliance Designee, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. If an inspection is conducted, it will not stop or disrupt ongoing contract activities, except, if the Contractor is requested by the regulatory inspector, the Contractor shall correct any regulatory problems during the inspection to the extent possible. Any regulatory inspections and their outcomes shall be communicated to the COR and to the Chief of the EMD or their appointed backups. Typical environmental work site inspections are conducted in less than 30 minutes with an approximate frequency of one inspection every two months. More frequent inspections may be required at the installation level and some may also require a close-out inspection prior to the Contractor vacating the work site. Inspections will focus on hazardous material management, solid and hazardous waste accumulation and disposal, Pollution Prevention (P2), air quality, and waste water management, to include storm water requirements. Contractor shall obtain the Environmental Compliance Checklist from the EMD at the start of the contract performance period.

1.6.5 Reporting Noncompliance: Contractor shall immediately report any nonconformance or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies, as well as any actions taken to address and correct the noncompliance, to the COR and Chief of the EMD, or their appointed backups in their absence.

1.6.6 Conformance with Environmental Management System: Contractor shall adhere to the guidelines stipulated by LEAD's Environmental Management System (EMS) during the performance of the contracted work and shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose a risk of contamination, or can negatively impact the natural or human environment.

Contractors shall ensure compliance with all applicable environmental laws and regulations during the performance of their work and shall be familiar with the EMS goals and objectives to minimize environmental impacts. Contractors shall familiarize themselves with LEAD’s Environmental Policy and shall communicate it to their employees and shall make a conscious effort to minimize energy consumption, water consumption, and regulated waste, LEAD’s top three environmental impacts, during the performance of their work. Contractors shall ensure measures are in place to check and calibrate test equipment, instruments, and maintain appropriate documents and records. Contractors shall implement practices that promote the conservation of natural resources, increase efficiency and enhance compliance with environmental laws and regulations. The Contractor shall reference section 5 of this checklist for additional guidance in support of the EMS goals.

1.6.7 Assignment of Environmental Compliance Designee (ECD): Unless specified differently by the Chief of the EMD at the contract's kick-off meeting, the Contractor shall appoint an ECD for all contract work periods exceeding 180 consecutive days on site. Contractor shall appoint a primary and alternate ECD for each production shop or work area that uses or stores hazardous materials and/or generates hazardous wastes. Contractor ECDs shall monitor implementation of all environmental regulatory requirements, report all environmental noncompliance to the work site supervisor, correct all environmental noncompliances, and verify implementation of directed actions to correct identified environmental noncompliance. Contractor shall have at least one ECD on duty at all times at each shop or work area. Contractor shall require all personnel designated as ECDs to complete the General Environmental Awareness Training provided by the EMD as well as the initial ECD training and certification course through the installation or Major Subordinate Command (MSC) environmental compliance point of contact within 15 days of the start of contract performance. A Contractor's ECD's certification shall remain current throughout the contracted work. Contractor shall require ECDs to complete a re-certification course within 365 days of the completion of the initial certification course to maintain ECD certification. Failure to complete the re-certification course within 365 days will necessitate re-taking the initial course to maintain ECD certification. Contractor personnel certified as ECDs may perform other duties provided they do not prevent the performance of required ECD duties. Contractors may request a waiver of this requirement through the COR to the Chief of the EMD, if using or storing very small quantities of hazardous materials. The Chief of the EMD shall, at his or her discretion, approve or deny such waiver, in writing.

1.6.8 Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities or tasks on AMC installations without proper and adequate qualifications or job competency training. Where the contracting work involves hazardous waste operations, the Contractor shall be responsible for ensuring his employees have completed a 24-hour Hazardous Waste Operations and Emergency Response (HAZWOPER) training, at a minimum, or a 40-hour HAZWOPER course based on the complexity of the project, if required by the Chief of the EMD. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contractor personnel's training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

1.6.9 Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste that is generated through their contracted work, and which cannot be recycled, to an approved and permitted off-post disposal facility.

1.6.9.1 Submit in writing the quantities of waste removed and quantities recycled to the Chief of the EMD or designee on a monthly basis and at the expiration of the contract. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and each of the quantities of materials disposed of and recycled by weight.

1.6.9.2 The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

1.6.9.3 The Contractor shall make maximum effort to reduce and prevent waste and comply with Executive Order 13693 and the installation's waste management requirements. Upon completion of the contracted work, the Contractor shall conduct final clean-up of the work site, containerize any debris, and haul it away for appropriate disposal at no additional cost to the government. The COR or an EMD Representative shall be contacted for approval of the final clean-up work.

1.6.10 Generation of Hazardous Waste: Contractor shall abide by the guidelines stipulated in LEAD EMSP 21-17, Waste Management and shall assign all hazardous waste management responsibilities to the appointed ECD. Contractor shall contact the Chief of the EMD to obtain technical assistance from the installation's Hazardous Waste Program Manager who will assist the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements. The EMD will provide hazardous waste drums for the Contractor to containerize hazardous waste generated through the contracted work. Where liquid hazardous waste is to be stored, the Contractor shall provide appropriate secondary containment and ensure containers are properly bonded and grounded where the chemical waste requires it. In addition, the Contractor shall be responsible for maintaining an appropriate spill response and control kit at all times. All spills are reportable and shall be coordinated with the COR and the Chief of the EMD. Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation, or in a less-than-90-day site, in accordance with Federal, State, Army, and installation regulations or policies.

The Government is responsible for removal of all hazardous waste. Contractor shall contact the Hazardous Waste Program Manager for assistance. The Contractor shall provide a 24-hour notification to the Hazardous Waste Program Manager or designee that hazardous waste containers are ready for pick up and turn in by the EMD. The EMD will remove and dispose of manifested hazardous waste generated by contract activities from the installation to an approved, off-post, permitted hazardous waste disposal facility. The Contractor shall coordinate appropriately with the COR and the Hazardous Waste Program Manager the management of all hazardous waste to include profiling and final disposal. The Contractor shall perform a daily walk-through to ensure all hazardous material and all hazardous waste is properly secured and segregated by compatibility.

Contractor shall reference section 5 of this checklist to ensure compliance with Federal, State and local laws and regulations.

1.6.11 Use of Hazardous Materials: Contractor shall contact the Chief of the EMD to obtain technical assistance from the installation's Safety Division Chief who will assist the Contractor with achieving and maintaining compliance with hazardous materials management guidelines, to include requesting and obtaining an Hazardous Materials Approval Group (HMAG), labeling, storage, secondary containment, issue, use, and disposal requirements. Contractor shall submit to the COR or Chief of the EMD a hazardous material inventory for any materials to be used in the performance of the contracted work. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days and 15 days prior to commencement of work for contracts requiring under 180 days of consecutive work. The inventory list shall contain the hazardous material type and maximum quantities of materials anticipated to be used and stored on-site. The hazardous material shall be properly identified and labeled to include any applicable identification number, such as National Stock Number or Special Item Number and include any applicable hazardous materials management guidelines found on EEJ-010, Hazardous Materials Management; LEADR 385-1, Chapter 10 and all applicable hazardous communication (hazcom) requirements or as required. Contractor shall ensure all hazardous materials are properly secured and segregated by compatibility and kept under his or her control at all times. No expired hazardous materials shall be used or stored at the installation. Where applicable, and prior to bringing or removing hazardous materials on, at, or from the facilities where the contracted work is to be performed, the Contractor shall submit copies, preferably in electronic form, of Global Harmonization System (GHS) compliant Safety Data Sheets (SDSs) for all hazardous materials used and stored on-site during performance of the contract.

Contractor shall not supply or deliver any hazardous materials or chemicals to an AMC installation that are listed on EPA toxic chemical list without prior written approval from Chief of the EMD. During the performance of the contracted work, the Contractor shall ensure that hazardous material containers remain under the control of the user at all times and that containers are properly closed when the material is not in use. The Contractor shall not bring into a government installation any non-approved hazardous materials for use in the performance of their work. Where liquid materials are to be stored, the Contractor shall provide appropriate secondary containment. In addition, the Contractor shall be responsible for maintaining an appropriate spill control kit at all times. All spills are reportable and shall be coordinated with the COR and the Chief of the EMD. The Contractor shall, upon completion of each day’s work, clean, remove, and properly containerize or dispose of any resultant hazardous waste generated by the work performed under this contract, where required by the installation. Upon completion of the contracted work, the Contractor shall conduct final clean-up of the work site, containerize any hazardous material/waste debris, and coordinate with the EMD for pick up and turn in for disposal. Any unused hazardous material and any non-ozone depleting substances or refrigerants brought in by the Contractor shall be recovered and removed from the installation by the Contractor prior to vacating the work site.

1.6.12 Prevention of Spills: The Contractor shall follow LEAD's Integrated Contingency Plan (ICP) which includes the Spill Prevention, Control, and Counter Measure Plan (SPCCP) Plan and reference the LEAD SPCCP and ICP if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. The Contractor shall ensure secondary containment is in place any time liquid materials are stored on-site and shall provide his or her own spill response supplies and have them readily available at each work site. In case of a spill, the person in control of the spill site, or their designated representative, shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department) by dialing 911, the COR and the Chief of the EMD. Contractors storing 1,320 gallons or more of any oil-based product in an aboveground storage tank at a construction site shall follow LEAD's ICP. The Contractor shall immediately respond to actual emergencies and accidents, prevent or mitigate associated adverse environmental impacts, and contact the installation's Fire and Emergencies Services.

1.6.13 Corrective Action for Noncompliance: Contractor shall take immediate corrective action when given a verbal or written notice of environmental noncompliance or nonconformance by the COR or the Chief of the EMD. Failure or refusal by the Contractor to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken by the Contractor

1.6.14 Universal Waste / e-Waste Management: Universal waste including, but not limited to, some mercury containing building products such as fluorescent lamps, mercury vapor lamps, high pressure sodium lamps, CRTs, batteries, aerosol paint containers, electrical equipment containing PCBs, and consumed electronic devices, shall be managed in accordance with applicable environmental law and installation instructions. The Contractor shall coordinate the management of these types of waste with the COR and the Chief of the EMD.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Biweekly a total of 80 hours, Monday thru Friday the first week and Monday thru Thursday the second week, complying to the Government’s work schedule unless specified otherwise.

2.2 Acronyms

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations

CMM Coordinate Measuring Machine CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs OEM Original Equipment Manufacturer PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

TE Technical Exhibit

3.0 Government Furnished Property, Equipment and Services:

3.1 General: The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS.

3.1.2 Equipment: NONE

3.1.3 Materials: NONE

3.1.4 Services: NONE

3.1.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of duties outlined in this PWS.

4.0 Contractor Furnished Property, Equipment and Services: Except for those items specifically stated to be Government-Furnished in Section 3.0 above, the contractor shall furnish everything required to perform these services.

5.0 Requirements:

5.1 Calibration & Performance Validation

5.1.1 The contractor shall provide on-site, Annual calibration(s) as required by Letterkenny Army Depot.

Calibration(s) will be to ISO/IEC 17025:2017 standards on all the following Walk-In Environmental Chamber(s) and Dryer System, Thermal Chamber(s), and all associated equipment listed in Appendix A

5.1.2 The Contractor shall provide all labor, materials, and equipment required for Annual Calibration(s) and Performance Validation(s)

5.1.3 The Contractor shall provide trained and certified service representatives.

5.1.4 Government personnel will monitor the Contractor’s performance by physical inspection, review of reports/documentation and validated customer complaints.

5.1.5 CALIBRATIONS shall be performed on all aspects of:

5.1.5.1 The control system to include the heating and cooling system controller(s) to include proportional-integral-derivative controllers

5.1.5.2 Chart recorder(s)

5.1.5.3 Temperature safety sensor(s)

5.1.5.4 Humidity sensor(s)

5.1.5.5 Oxygen Sensor(s)

5.1.5.6 Pressure transducer(s)

5.1.5.7 Pressure switch(s)

5.1.5.8 Thermocouple(s)

5.1.6 WALK-IN ENVIRONMENTAL CHAMBER AND THERMAL CHAMBER CALIBRATIONS

the contractor shall perform a five cardinal point calibration to test not only for accuracy but for instrument linearity and hysteresis as well

5.1.6.1 The Contractor shall document these cardinal points and calculate the average accuracy based on the five-point readings

5.1.6.2 Many of the Thermal Chambers including the Walk-In Environmental Chamber are compartmentalized which require the placement of multiple thermocouples and sensors

5.1.6.2.1 The Cincinnati Test Chamber(s) are comprised of multiple zones on each side of the chamber, the contractor shall measure and document the temperatures in each of the zones and calculate the average reading that comprises the process variable control point.

5.1.6.2.2 This process variable control point will be within the manufacturer’s accuracy specification.

5.1.7 CALIBRATION REPORT the contractor shall provide a calibration report and traceable documentation

5.1.7.1 Provide updated National Institute of Standards and Technology (NIST) traceable calibration certificate(s) upon accurate completion of each calibration

5.1.7.2 The contractor shall update and replace all calibration stickers on the unit immediately after successful calibration

5.1.7.3 At the end of each Annual Calibration visit, the contactor shall provide the COR with a written report within 10 days

5.2 Performance Validation

5.2.1 Immediately after a successful Calibration , Emergency Repair or Non-Emergency Repair on the Walk-In Environmental Chamber and Additional Chamber(s) and all associated equipment listed in Appendix A, the contractor and government employee shall do a performance validation using the appropriate production test profiles (hot & cold cycle) while operating a Unit Under Test or equivalent heat load inside the chamber

5.2.1.1 The contractor shall perform a functional test(s) on the chamber to assure its proper operation and ability to hold temperatures at the prescribed set point(s)

5.2.1.2 Performance validation tests shall require the contractor to start the test chamber, initiate a temperature program within the controller and ramp up or down the process and measure the process variable at the control point while a Unit Under Test is operating inside the chamber

5.2.1.3 Validation of the Walk-In Environmental Chamber and Additional Chamber(s) and all associated equipment listed in Appendix A shall include; electrical line voltages, electrical connections, low stage compressor current, high stage compressor current, air heater current, air circulator current, air circulator rotation, contactors and relays; Humidity System, Air Dryer System(s), drain/flush and clean generator, check float adjustment, check recirculation system, flush lines and screens; Cascade Refrigeration System, compressor oil pressure, compressor oil levels, system leak test, compressor discharge temperature and operations check; Overall operational check; vibration test.

5.2.2 Provide a Validation report which is not limited to but shall include:

5.2.2.1 General condition

5.2.2.2 Status of each cooling package

5.2.2.3 Pressure readings and temperature readings of each system

5.2.2.4 Repairs Needed:

5.2.2.4.1 List of required parts, part number and nomenclature.

5.2.2.4.2 Cost breakdown of parts and labor.

5.2.2.5 Repairs Completed:

5.2.2.5.1 Cost breakdown of parts and labor

5.2.2.6 Fire and Safety Violations:

5.2.2.6.1 Location of violations

5.2.2.6.2 Cost breakdown of parts and labor to correct

5.2.2.7 Electrical Code Violations:

5.2.2.7.1 Location of violations

5.2.2.7.2 Cost breakdown of parts and labor to correct

5.2.2.8 Corrective Action Statement

5.2.2.8.1 Estimated repair time

5.2.2.8.2 Estimated time for parts to be received and installed

5.3 Emergency Repair:

5.3.1 The Contractor shall provide Emergency Repair support for all associated systems listed in Appendix A

5.3.1.1 The Contractor shall return emergency repair service calls within 8 hours

5.3.1.2 The contractor shall dispatch a service technician on site within 48 hours of the emergency repair service call

5.3.1.3 Repairs identified by emergency diagnostic services shall be coordinated with the COR and the KO, who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates with the LEAD COR.

5.3.2 Performance validation shall be completed once the Emergency Repair is made

5.3.2.1 At the end of each Emergency Repair visit, the contactor shall provide the COR with a written Performance Validation Report within 10 days

5.4 NON-Emergency Repair

5.4.1 The Contractor shall provide Non-Emergency Repair support for all associated systems listed in Appendix A

5.4.1.1 The contractor shall return non-emergency repair service calls within 24 hours

5.4.1.2 The contractor shall dispatch a service technician on site within 2 weeks of the non-emergency repair service call

5.4.1.3 Repairs identified by non-emergency diagnostic services shall be coordinated with the COR and the KO, who shall authorize repair by the method most advantageous to the Government. The contractor shall coordinate arrival dates with the LEAD COR

5.4.2 Performance Validation shall be completed once the repair is made

5.4.3 At the end of each Non-Emergency Repair visit, the contactor shall provide the COR with a written Performance Validation Report within 10 days

5.5 Service Parts

5.5.1 The Contractor shall provide new parts and materials as required for emergency repair, non-emergency repair, performance validation, general maintenance, and calibration for the Walk-In Environmental Chamber and Additional Chamber(s) and all associated equipment listed in Appendix A

5.5.2 The COR shall approve all parts costing more than fifty dollars ($50) each that are parts required by services performed under this Performance Work Statement

5.5.3 Repair parts shall be billed as actuals

5.5.4 The COR shall make the determination if the contractor is required to be onsite for installation of the new part

5.5.5 Prior to the installation of the repair parts an original invoice for the parts must be provided to the

COR

5.5.6 A standard commercial warranty shall be furnished with all replaced parts/materials.

5.5.6.1 A minimum six-month warranty shall cover all workmanship and parts/materials

5.6 Training

5.6.1 At the request of the COR, the Contractor shall provide a basic 1 to 2 day maintenance training course annually. Course topics shall include but not limited to:

5.6.2 LEAD Walk-In Environmental Chamber System

5.6.2.1 Theory of Operation

5.6.2.2 Calibration

5.6.2.3 Troubleshooting

5.6.2.4 Layout

5.6.2.5 Capability

5.6.2.6 9300 Controller Basics

5.6.2.6.1 PID Tuning

5.6.2.6.2 Programming

5.6.2.6.3 Manual Mode

5.6.2.7 HMI Basics

5.6.2.8 Machine Pack Basics (7 Pack System)

5.6.3 Refrigeration Basics

5.6.3.1 Theory of operation

5.6.3.2 Troubleshooting

5.6.3.3 Advanced refrigeration (example Cascade Refrigeration) Concepts

5.6.4 The Contractor shall supply all course training documents and reference material(s) in hard copy and digital format to the COR

5.7 Repair Resolution

5.7.1 The contractor shall be contacted when/if the COR determines that any part of the environmental test chamber services require maintenance support. If the COR has determined that the contractor has not adequately repaired the Walk-In Environmental Chamber or Additional Thermal Chamber(s) and all associated equipment listed in Appendix A back to operational condition in a timely manner or an ongoing problem continues to re-occur without resolution, the contractor shall bring in an OEM technician or an OEM trained technician to correct the failure. OEM labor shall be billed as actual per the Repair Resolution CLIN instructions. Funding for OEM labor will be allocated on individual delivery orders

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

6.1 International Organization for Standardization (ISO) 17025:2017 – General requirements for the competence of testing and calibration laboratories. (Copies may be obtained at www.iso.org//)

6.2 Letterkenny Army Depot (LEAD)

6.2.1 LEAD-R 385-1 - LEAD Safety and Occupational Health Program

6.2.2 LEAD-P 385-4 – Security – Maintenance of Order

(Copies may be obtained from Letterkenny Army Depot Directorate of Contracting)

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PWS Paragraph Task Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method/ By Whom

5.1 Calibration of

Environmental Chamber

Contractor shall perform calibration 100% annually

0% failure 100% inspection by

COR

5.2 Inspection and

Preventive Maintenance

Contractor shall identify 98% of parts that have become out of OEM specification.

2% failure to identify parts out of specification

Periodic Inspection by COR and/or customer complaints

5.3 Emergency Repair Contractor shall

perform emergency repair within established timeframes 98% of occurrences

2% failure to meet established timeframes

Periodic Inspection by COR and/or customer complaints

5.4 Non-emergency

Repair

Contractor shall perform non-emergency repair within established timeframes 98% of occurrences

2% failure to meet established timeframes

Periodic Inspection by COR and/or customer complaints

5.5 Service Parts Contractor shall

provide new parts and materials as required for emergency repair, non-emergency repair, performance validation, general maintenance, and calibration.

100% Compliance 100% by COR /

TPOC

5.6 Training Contractor shall

provide a basic 1 to 2 day maintenance training course annually.

5.7 Repair Resolution The contractor shall

be contacted when/if the COR determines that any part of the environmental test chamber services require OEM maintenance support.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Format Submit to:

Calibration Report

Annually 1 Electronic and Manual

Submission

COR

Validation Report

Annually 1 Electronic and Manual

Submission

COR

AT Level 1 Awareness Training:

Annually 1 Electronic Submission COR iWATCH Training

Annually 1 Electronic Submission COR

OPSEC

Training

Annually 1 Electronic Submission COR

Parts Invoice (5.5)

As required 1 Electronic Submission COR

Training Course

Documentation

As required 1 Hard Copy and Electronic Submission

COR

Service Invoice (5.7)

As required 1 Electronic Submission COR

APPENDIX A

Walk-In Environmental Chamber System & Dryer System

Manufacturer Model # Range Asset # Serial # Cincinnati WM-33750-(6)MP4-30-30-

S/RAC

-40℉ to 140℉ S2024 06-WM14506

Innovative Air Technologies

IAT-1200REHC/IDP -40℉ to 140℉ S2024

Additional Environmental Chambers Manufacturer Model # Range Asset # Serial # Grieve B3-650 120ºF to 400ºF O1305 411364 Grieve WRH6106-500 125ºF to 400ºF R6180 82334A0105 Gruenberg T45H960SS 100ºF to 180ºF L6933 13840 Tenney TJR -25℉ to 150℉ O7392 27610-12 Cincinnati MC-3,33-,33-H/AC -35℉ to 150℉ R9000 MC0728035 Cincinnati ZPHS(HP)-32-20-20-

S/WC

-40℉ to 130℉ S2961 ZP0741470

Lindberg Blue

MO1440A-1 180ºF S1989 W17T-520785-

WT

Despatch PRD2-12-1E 150ºF G7994 148678 Quincy Lab 40AF 300ºF T3880 A4-2674 Tenney 74E 120℉ R0409 5046A Associated FK5116 160ºF R0408 6504 Grieve WRH666-750 150ºF R5520 81865A1104 Thermcraft FBM-12-12-12-1SDUAL-

J11365/4A 1000ºF to 1600ºF

T3446 1111365/4

Thermcraft FBM-18-30-36-1SDUAL- J11365/1A

1000ºF to 1600ºF

T3445 1111365/1

Gould-Bass D-306SR 120ºF T3115 116009 Thermotron S-32-8200 -40ºF to 140ºF U4127 46373 Thermotron SE-1400-3-3 -40ºF to 140ºF V1050 48907 Grieve CBH-550 250℉ V1555 124296A0319 Associated FD-413 0ºF to 140ºF V3662 8853 Gruenberg 13716 200℉ to 800℉ J9686 13716 Tenny WIT-534-C-25R-A-VTVQ-

G-INS

-40ºF to 140ºF TBD TBD