PWS - DRAGON.pdf

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Performance Work Statement for

Diminishing Manufacturing Sources (DMS) Replacement of Avionics for Global Operations and Navigation (DRAGON)

Purchase Request: TBD

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1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to support the repair of the Diminishing Manufacturing Sources (DMS) Replacement of Avionics for Global Operations and Navigation (DRAGON) National Stock Number (NSN) items. The contractor shall repair and return assets to the Government in serviceable condition while meeting the delivery schedule for all requirements. The Contractor shall comply with the quality levels for repair necessary to return assets in serviceable condition and deliver them on-time.

Additionally, the Contractor shall provide timely response to surge backorders and Mission Incapable Awaiting Parts (MICAP) delivery requests. Assets shall be delivered in the latest configuration authorized by the System Program Office Configuration Control Board (CCB) unless otherwise directed. Data delivery of quality products shall be on-time and accurate; to include data deliverables, as well as free flowing communication from the contractor pertaining to any repair problems, delivery schedule problems, engineering change proposals, and/or mishap notifications. The contractor shall establish and maintain Contractor Manpower Reporting.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by providing depot level repair capability of Diminishing Manufacturing Sources (DMS) Replacement of Avionics for Global Operations and Navigation (DRAGON) assets, since the Government does not possess the technical data package. This contract shall provide DRAGON repair capability for the AF. Having an AF specific repair contract will streamline the repair pipeline and provide our combatant commanders and warfighters with battlefield Situational Awareness (SA).

1.3 Background: The CNS/ATM DRAGON program upgraded the current four-person flight deck to a three-person flight deck by eliminating the navigator position and incorporating a modern Flight Management System Suite (FMSS) and robust architecture. As such, it uses technologically current, Federal Aviation Administration certified, commercial off-the-shelf (COTS), and military off-the-shelf software and hardware. Specifically, it consists of a modern flight management computer and large multifunction displays for flight and engine instruments.

Additionally, the program includes new safety features such as an upgraded flight guidance system, weather radar system, terrain awareness and warning system, wind shear detection and warning system, new and supplemental upgrades to navigation and surveillance equipment, an engine indication and crew alerting system, and an upgraded communication equipment suite.

DRAGON will be fully integrated with maintenance, planning, and support equipment; computer resources; human systems; and other logistical support infrastructure for the AWACS fleet.

The E-3 AWACS is a USAF and NATO modified commercial derivative Boeing 707-300 series aircraft. The USAF E-3 fleet is operated by the USAF. The principal mission of the E-3 AWACS is to project airspace superiority and dominance and provide airspace control in the theater of operations. These avionics upgrade capabilities are key to the continued viability of the AWACS fleet air superiority mission

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2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality of repair

4.6 There shall be no more than 2 PQDRs per ordering

period.

Delivery of repair

4.5 Repaired assets shall be delivered in accordance with

the schedule defined by the contract/order.

There shall be no more than two late deliveries per ordering period.

Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date.

The late asset shall be delivered by the revised delivery date acceptable to the Government.

CAV-AF reporting 4.3.3 The Contractor shall report production in CAV-AF.

The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur.

Quality of CDRL deliverable

4.2.1 There shall be no more than one rejection of any

deliverable. There shall be no more than two total rejections of deliverables per ordering period. The Government will reject a deliverable if one or more technical errors or three or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within ten business days of notification of Government rejection.

Receipt of CDRL deliverable

4.2.2 There shall be no more than one late submission(s)

of deliverables ordering period. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Adherence to Contractor Quality Management System (QMS )

5.9 100% compliance with the QMS is required.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

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3.2 Government Property to be Provided: Government property to be provided includes reparable assets for the Diminishing Manufacturing Sources (DMS) Replacement of Avionics for Global Operations and Navigation (DRAGON).

3.3 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7005. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance:

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4.1.1 Contract/Order Period of Performance: The period of performance (PoP) for the contract/order is one (1) year basic period, with four (4) option years.

4.1.2 Place of Performance: The place of performance will be at the Contractor’s and Subcontractor’s facilities.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Option Year

Option Year

Option Year

Option Year

DID Title PWS Reference(s)

A001 B001 C001 D001 E001 DI-

MGMT-

81803

Item Unique Identification (IUID) Marking Plan

4.3.1.1

A002 B002 C002 D002 E002 DI-

MGMT-

81838

Commercial Asset Visibility Air Force (CAVAF) Reporting

4.3.3

A003 B003 C003 D003 E003 DI-

MGMT-

80441D

Government Property Inventory Report

4.3.3.1

A004 B004 C004 D004 E004 DI-PSSS-

81995

Contract Depot Maintenance Production Report

4.3.3.2

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than two total rejection(s) of deliverables per ordering period. The Government will reject a deliverable if one or more technical errors or three or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per ordering period. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair

4.3.1 Item Unique Identification

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR. [CDRL A/B/C/D/E001, DI-MGMT-81803, Item Unique Identification (IUID)

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Marking Plan]

4.3.1.2 Reporting in IUID Registry

4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM).

4.3.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAVAF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAVAF training is required, Contractor personnel may send an email to: 406scms.CAVAF.af.ar@us.af.mil.

[CDRL A/B/C/D/E002, DI-MGMT-81838, Commercial Asset Visibility Air Force (CAVAF) Reporting]

4.3.3.1 Government Property Inventory Report: The Contractor report shall provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) applicable to this contract. This Data Item Description (DID) is applicable where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of this contract. Contractor shall provide in Microsoft Excel (.xls or .xlsx compatible) format. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of each NIINs 100% physical inventory, the contractor shall provide the AF government an inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor's possession, by contract, and by National Stock Number (NSN). The Contractor shall submit a Table for each designated repair facility / DoDAAC location for which the contractor has received inventory during the reporting period, including Subcontractor facilities. The report shall be delivered within seven (7) calendar days of the end of the first reporting period and annually thereafter, or within seven (7) calendar days of government request.

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[CDRL A/B/C/D/E003, DI-MGMT-80441D, Government Property Inventory Report]

4.3.3.2 The Contractor report shall provide the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period.

[CDRL A/B/C/D/E004, DI-PSSS-81995, Contract Depot Maintenance Production Report]

4.3.4 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4.4 Standard Repair effort is defined as follows: Repairs performed under this work specification include repair actions necessary to return the items to a serviceable condition. The extent of repair required to assure a serviceable end item efficiently serves its intended purpose shall be determined by the inspection, test, bench check, and required disassembly. A repair is considered successful and an item serviceable when the end item operates and efficiently serves its intended operational purpose in accordance with its system specification, interface control document and technical data package as tested through an acceptance test procedure. All repairs and procedures shall be complete before returning the item to the Government.

4.5 Delivery of Repair: Repaired assets shall be delivered in accordance with the schedule defined by the contract/order. There shall be no more than two late deliveries per ordering period. Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

4.6 Quality: The Contractor’s quality program shall be established and maintained. When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items Repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program. The contractor shall establish and maintain a program to accomplish the requirements. There shall be no more than 2 PQDRs per ordering period.

4.7 Supply Chain Risk Management: The contractor shall identify, assess, plan for, and mitigate actual or potential threats, vulnerabilities, and disruptions to the Air Force's supply chain throughout the lifecycle to ensure mission effectiveness. The contractor shall develop and execute processes for identifying supply chain risks as early as possible; the persistent and comprehensive tracking, monitoring, and re-evaluation of supply chain risks and their corresponding mitigation actions; and communicating supply chain risks to affected stakeholders and the Government.

4.8 Condemnation, Beyond Economical Repair (BER), Beyond Physical Repair (BPR), and Cannibalization:

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4.8.1 Requests for condemnation shall be submitted in writing through the ACO to the PCO within five (5) business days of discovering the potential need to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75 percent of the unit’s replacement cost. The Contractor shall not charge the full repair cost, but only the firm fixed price associated with the firm-fixed price BER CLIN. The PCO retains the right to request enlarged color photographs (electronic media preferred) of any proposed condemned end item.

These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number designation. The results of any electrical testing performed and the end item shall also be submitted for review. The Contractor may be required to submit the proposed condemned end item to the Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.8.2 Authorization to accomplish condemnation shall be obtained through the PCO from the Program Manager (PM), with a copy to the ACO, for end item(s) determined to be uneconomical to return to a serviceable condition. (FAR Part 45.6, DFAR Part 245.6, DOD 4160.21-M-1, DOD 4100.39-M). The cognizant Government Program Manager will provide the final determination and disposition instructions to the PCO who will provide written condemnation instructions to the contractor via the ACO

4.8.3 The Contractor shall not repair items where the cost of parts and labor exceed 75 percent of the current Standard List Price (SLP) of the items unless authorized by the PM through the PCO.

4.8.4 The Contractor shall be required to repair all items unless the PCO provides direction in writing that a particular item is excluded from these requirements. Request for condemnation shall be submitted through the ACO to the PCO for approval/disapproval if the unit falls into one of the criteria specified below:

Physical damage destroys 75% of the physical and/or electrical integrity of the unit (i.e.

crushed).

Overheating and subsequent destructions of 80% of the internal electrical components and electrical connections.

Damage due to fire, explosion, flood, aircraft crash or enemy combat action.

4.8.5 Repairable items condemned under the provisions of the contract may be replaced by reparable assets provided by the government from within existing inventory when available at no additional cost to the government. Government program offices may determine to have condemned inventory kept at the Contractor’s facility upon mutual agreement.

4.8.6 Upon receipt of authorization from the government to scrap an item, the Contractor shall complete all actions/directions (including authorized cannibalization) and submit a scrap certificate, within 30 days.

4.8.7 Cannibalization: The Contractor may request permission to cannibalize reparable US Government sub-component assemblies for use in repair of specific serial numbered

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Government-owned assets on this contract. The cognizant Government Program Manager will provide the final determination and disposition instructions to the PCO who will provide cannibalization determinations to the contractor via the ACO.

4.9 Over and Above.

4.9.1 The Contractor shall execute Over and Above at the request of the PCO in the following areas: surge operations, any required proposals, missing components, and estimates in support of the Over and Above efforts as requested or directed by the PCO.

4.9.2 If, after an item is inducted, an evaluation reveals that the item has significant problems (e.g. burned boards, lifted tracks, missing components, cannibalization, obsolescence etc.) then the Contractor shall advise the Government on a case-by-case basis and recommend the item be placed in an over and above status. Initial notification regarding the significant problem shall be provided within five business days. Contractor may be requested to prepare a priced proposal, including turn-around time, for the Government within 15 days. No further action will be taken until the CO provides direction and funding for induction into over and above work.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander/Director has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, sub contracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.3 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

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5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.5 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.2.6 Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1. Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.01E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan (SHP). The Contractor shall require all subcontractors to comply with required safety, health and fire standards.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting: In accordance with DFARS 252.204-7023, Reporting Requirements for Contracted Services, the Contractor shall provide a Service Contract Report for each contract/order that meets the DoD Contract Reporting criteria and has obligations in excess of $3,000,000. The Contractor shall report the total amount invoiced and contractor labor hours expended on the services performed during the previous fiscal year. Prime contractor labor hours, including any required Tier 1 subcontractor information, shall be reported in the System for Award Management (SAM). The Contractor shall report annually, by October 31, on the services performed during the preceding government fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR criteria and thresholds. Additional information and user manuals for government personnel and Contractors is available at https://www.sam.gov. SCR eligibility, reporting rules and criteria is located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

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5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Contractor’s Quality Program: The Contractor's Quality Management System (QMS) shall meet the requirements of AS9100, Quality Management Systems Requirements for Aviation, Space, and Defense Organizations, which is based on the standards of ISO 9001. The contractor must establish an AS9100 compliant quality management system, ensure its functionality and compliance through internal auditing, and undergo a certification audit conducted by an external registrar. The Contractor shall allow the Government access to the records and data collected to demonstrate the suitability and effectiveness of the quality management system. The Government reserves the right to request corrective action if the quality system fails to meet objectives. The Contractor shall permit the program office or its designated representative to periodically review its quality program.

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

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6.0 Appendices

If you have referenced regulations in the body of the PWS, include them in the following table.

Note: For “Sections that Apply”, do not include the PWS paragraph number. This column should contain the section, chapter, or page number of the publication referenced. IAW DAFI 63-138, Acquisition of Services, “Requiring activity representatives shall ensure that any citation to an instruction or directive within a performance work statement (PWS) is specific and does not reference the entire publication”. For short publications, “In its Entirely” may apply, but the team should confirm applicability. Publication dates should also be specified rather than “Current Publication”.

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

32 CFR

Part 117

National Industrial Security Program Operating Manual

(NISPOM).

February 24, 2021

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH) March 19, 2005

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program June 20, 2012

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual November 3, 2008

Public Law 91- 596 as amended by Public Law 101-

Occupational Safety and Health Act of 1970 December 29, 1970 as amended through January 1, 2004