PWS.pdf

PERFORMANCE WORK STATEMENT

NCTF Red Hill Tunnel LMR BDA Comms Evaluation

1.0 BACKGROUND

1.1 Naval Closure Task Force (NCTF) Red Hill, Hawaii requires an evaluation of dead spots in Land Mobile Radio (LMR) communications in the Red Hill tunnels along with a full assessment of communications and equipment health across all seven Bi-Directional Amplifiers (BDAs) and associated equipment.

2.0 OBJECTIVE

2.1 The objective of this requirement is to (1) provide a report identifying reasons why dead spots exist and how to remediate them, and (2) provide an overall health assessment of all 7 BDAs installed in 2023. We need actionable information along with estimated costs and associated timelines for any deficiency identified, with the overall goal to ensure seamless communication throughout the Red Hill Tunnel System.

3.0 SCOPE

3.1 The Contractor shall provide the personnel, materials, and equipment (not otherwise provided by the Government) necessary to provide the required services. The Contractor shall evaluate communications within the Red Hill tunnel system during NCTF-specified business hours, which may include holidays and weekends. The Contractor shall be responsible for observing RHBSF’s key infrastructure, equipment, fixtures and perimeter to ensure that the communications evaluation does not interfere with ongoing operations.

The Government estimates that a team of two contractors is required at all times. The Contractor is reminded that this estimate is provided for informational purposes only.

This is a performance based acquisition and the Contractor is responsible for staffing accordingly in order to achieve all performance requirements of this PWS.

3.2 Make and Model of BDAs: COMPROD INC., Model: BDA380-512.

4.0 REQUIREMENTS

4.1 The Contractor, as an independent contractor and not as an agent of the Government, shall provide the necessary resources (except those furnished by the Government) to accomplish tasks of the type set forth below.

Services rendered under this contract shall be non-personal in accordance with Federal Acquisition Regulation (FAR) 37.104. Contractor personnel services are not subject, either by the contract’s terms or by manner or its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

Contractor personnel rendering services under this contract shall be under the direct supervision and control of the Contractor.

The Contractor shall not perform inherently governmental functions as prescribed under FAR Subpart 7.5. Any performance objectives or other terms and conditions under this contract shall not be interpreted or implemented in any manner that may result in Contractor personnel creating or modifying Federal policies, obligating funds of the Government, or overseeing work of Government employees or other Contractor personnel.

4.2 Reports: The Contractor shall complete the following reports:

Report of Communication Dead Spots – The Contractor will provide a report detailing all associated aspects of communication signal issues in areas identified by the Government as a dead spot in LMR communications within the Red Hill Tunnel system. The contractor will identify and communicate LMR communication deficiencies and recommend solutions for remediation along with associated costs.

Comprehensive Report of Overall BDA Health – The Contractor shall provide a report that assesses the health of the entire BDA system that Banyan Networks installed in 2023. If deficiencies in LMR communications are identified, the Contractor will recommend solutions and associated costs to resolve issues.

5.0 WORKING CONDITIONS

5.1 The contract may require work in unconditioned construction zones. The Contractor is responsible for equipping contract personnel with all necessary personal protection equipment. All contracted personnel shall have hard hats, steel toe boots, safety vest, and other applicable PPE. This work may also require exposure to loud equipment noises and associated dust typically found in construction zone areas.

6.0 QUALIFICATIONS

6.1 Contractor personnel performing work under this contract must possess a favorable Tier

3 Background Investigation and have a favorable fingerprint report.

6.2 All Contractor personnel shall be U.S. citizens.

6.3 All Contractor personnel shall have a high school graduate or GED equivalent.

6.4 All Contractor personnel shall have the ability to clearly communicate in written and spoken English.

6.5 All Contractor personnel shall be responsible to navigate through the Red Hill Tunnel system, aided or unaided by mobility equipment, as determined by the Contractor.

6.6 All Contractor personnel shall have adequate sight (at least 20/40 corrected or natural), sound (able to hear a whispered voice from 5 feet away), and smell (ability to detect hydrocarbon odors) sensory factors to perform the required services.

6.7 All Contractor personnel shall carry a copy of the duties and responsibilities listed here in this PWS. All personnel shall carry a copy of the routes for RHBSF Adits.

6.8 When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are Contractor employees and not DOD personnel when working in any situation where their contractor status is not obvious to third parties.

Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, pin, visible company identification, etc.) in a visible location as to who their employer is, to avoid creating an impression that they are government personnel.

6.9 All Contractor personnel shall be required to sign nondisclosure agreements. The

Contractor shall provide a list of personnel associated with this contract and provide signed nondisclosure agreements to the COR prior to start of performance, and as personnel are added to the list.

7.0 HOURS OF OPERATION

7.1 The Contractor shall operate during hours specified by NCTF.

7.2 For purposes of this PWS, normal working hours are between 0700 and 1630 hours, Hawaii Standard Time (HST), Monday through Sunday (including Federal Holidays).

8.0 SECURITY

8.1 This contract does not require a security clearance level. Should contractor personnel receive or suspect they have learned of classified information beyond their level of clearance, the Contractor shall identify and report suspicions to the COR.

8.2 Work on this project may require that the Contractor personnel have access to sensitive information, including DoD Critical Infrastructure Security Information. Contractor personnel shall not divulge or release data or information developed or obtained in the performance of this Contract unless the Contracting Officer gives prior written approval for the release, or the information has otherwise been made public.

9.0 SAFETY PERFORMANCE WORK STATEMENT

9.1 The Contractor shall perform all duties and responsibilities in accordance with all applicable safety codes and criterion. The Contractor shall ensure their employees abide by wearing requisite PPE.

9.2 Nothing in this PWS, nor any Government action or failure to act in performance of the contract shall relieve the Contractor of its responsibility for the safety of the contractor's personnel and property, the Government's personnel and property, and the general public.

Furthermore, nothing in this PWS shall relieve the contractor of its responsibility for complying with applicable Federal, State, and Local laws, ordinances, codes and regulations (including those requiring applicable licenses and permits) in connection with the performance of this contract.

10.0 TRAVEL

10.1 There is no anticipated travel for this requirement.

11.0 QUALITY CONTROL

11.1 The Contractor shall implement and maintain a Quality Control Plan (QCP) to ensure work performed conforms to the scope of work and meets the requirements under this PWS. The QCP shall, at a minimum provide a method for performing inspections;

identifying, correcting and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract.

12.0 QUALITY ASSURANCE

12.1 The Government reserves the right to perform inspections and surveillance to evaluate the Contractor’s compliance to the contract terms and performance of the requirements in the PWS. The Government will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner. The Government shall appoint a Government Contracting Officer’s Representative (COR) who will be responsible for monitoring performance in accordance with the requirements of the PWS.

The COR will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner. The Government will notify the Contractor in writing of any COR changes.

12.2 Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the Contracting Officer will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service. The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The Government will review the contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

13.0 PLACE OF PERFORMACE:

13.1 The primary places of performance will be on site at the Red Hill Tunnels at the Red Hill

Bulk Fuel Storage Facility.

14.0 BASE ACCESS

14.1 DBIDS -For all Contractor employees to work on JBPHH, the Contractor personnel shall participation in JBPHH’s Defense Biometric Identification System (DBIDS) for installation access. Information regarding DBIDS can be obtained via:

https://www.cnic.navy.mil/om/dbids.html. The Contractor shall immediately report instances of lost or stolen Contractor identification badges to the COR and NCTF Security Officer.

15.0 PERIOD of PERFORMANCE:

15.1 All work shall be completed within 60 days of the effective date of the contract.