PWS.pdf

Emergency Generators

Table of Contents

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INFORMATION……………………………………………………………………………2

1.1 Instructions…………………………………………………………………………………..2

1.2 Operating Hours……………………………………………………………………………..2

1.2.1 Federal Holiday……………………………………………………………………………2

1.3 Personnel………………………..……………………………………………………………2

1.4 Conduct of Personnel………………………………………………………………………2

1.5 Identification……………………………………………………………………………….3

1.7 General Requirements and Procedures…………………………………………………3

1.7.1 Reporting……………………………………………………………………

1.7.1.1 Inspections, Maintenance and Reporting……………………………………..4

2.0 AREA

INFORMATION………………………………………………………………………………………….4

3.0 Period Of Performance…………………………………………………………………………4

4.0 Definitions…………………………………………………………………………………………..4

5.0 Inspection, Testing……………………….. ….. ……………………………...…………………4

5.1 Preventive Maintenance …………………………………………..…………………………………………4

5.2 Certification ……………………………………………………………………………………………….…7

5.3 Inspection and Testing Record Keeping……………………………..………………………………..…7

5.4 Repair…………………………………………………………………………………………………………………….7

6.0 Enviromental Compliance ………………………………………...8

6.1 Solid Waste ………………………………………8

6.2 Notification of Enviromental spoills…… ……………………………………..8

6.3 Materials ………………………………………………………………………………………8

7.0 Quality Control……………………………………………………………………………………..8

8.0 Submittals …………………………………………………………………………………………..9

9.0 Cleaning Timeframes…………………………………………………………………………… .9

Table 1 Building Names and Numbers………………………………………………………….…9

Emergency Generator Maintenance and Repairs

1. General Information

The contractor shall provide all labor, equipment, materials, and supervision necessary to perform inspection, maintenance, and repairs to manufacturer’s requirements to emergency generators located at the United States Military Academy (USMA) West Point, NY during one

(1) 12-month base period and four (4) 12-month option periods. The services shall be provided in accordance with the following Statement of Work.

1.1 Instructions

The Contractor shall adhere to the instructions given by the COR either verbally or in writing.

The instructions will include a date by which the Contractor must respond. Contractor responses shall be made to the COR, who will then coordinate, accompany, and observe contracting personnel during work activities. All work shall conform to manufacturer’s recommendations and repairs.

1.2 Operating Hours

The contractor shall perform all services during normal work hours (8:00 A.M. to 4:00 P.M.)

Monday through Friday, excluding Federal Holidays, except as noted below.

1.2.1 Recognized Federal Holidays: The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements. The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day

Washington’s Birthday Veterans Day Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day Independence Day

1.3 Personnel

The Contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Contractor shall supply provide qualified personnel well versed in all maintenance requirements, use of latest software, diagnostic and troubleshooting tools and ability to identify minor issues before they become major problems, effectively minimizing downtime. Personnel performing work under this contract shall remain employees of the Contractor and will not be considered employees of the Government.

1.4 Conduct of Personnel

The KO may require the Contractor to remove from the job site, any employee working under this contract for reasons of misconduct, security, or if found to be or suspected to be under the influence of alcohol, drugs, or another incapacitating agent. Contractor employees shall be subject to dismissal from the premises. Contractor employee dismissal shall not relieve the Contractor of the requirements to provide sufficient personnel to perform work under this contract, nor shall it allow the Contractor to submit work late.

1.5 Identification

The Contractor shall provide an identification badge for each employee performing services under this contract. The identification badges shall contain the Contractor’s name, employee’s name, contract number and project description. Each Contractor employee shall conspicuously display on their person the identification badge while performing work under this contract.

Security Requirements: Contractor personnel shall have to report to the Security Office Bldg.

2107 Visitors Center and apply and receive an ID to access West Point. Security will do a background check on everyone applying for an ID. The purpose of security screening is to ID those persons who may pose a threat to good order and discipline on West Point by either denying them access or placing restrictions on their movement. The following criteria will be used as a guideline for determining denial of access to West Point:

(1) (U) Any record of a felony conviction for a crime (includes murder, rape, sale of illegal drugs, grand theft, arson, and kidnapping).

(2) (U) Three or more misdemeanor convictions within the past five years (includes assault, theft of$500 or less, and excludes traffic violations).

(3) (U) VCC personnel will NOT discuss the source of information or findings Subjects are not authorized to view the information under any circumstances.

(4) (U) The Security Office is the final approval authority for any adjudication request for access denial.

1.6 Scheduling

The contractor shall coordinate inspection, maintenance, and repair schedule with the Contracting Officer Representative (COR) a minimum of 15 days prior to the anticipated start of services.

The contractor shall submit a tentative itinerary of dates and times of the scheduled inspection and maintenance, listed by generator number, so that conflicts and adjustments can be reconciled between the contractor and the COR. The contractor shall perform all services in a safe manner.

Repairs will be scheduled when work is approved by the COR and contractor has parts to make the approved repairs.

1.7 General Requirements and Procedures

The contractor shall perform services to include, but not limited to the following:

1. Semi-annual visual inspections on each unit.

2. Transfer switch inspection.

3. Annual Maintenance

4. Repairs needed as approved by COR.

5. Load Bank testing

1.7.1 Reporting

The contractor shall submit a written report documenting the services performed, the location where the services were performed, the condition of the system prior to the inspection or maintenance, and any discrepancies or problems noted during the inspection or maintenance. The report shall be submitted to the COR within a 10 days following the completion of any services performed. The contractor shall notify the COR immediately when safety or hazardous situations are confronted.

1.7.1.1 Invoicing for Inspections, , Maintenance and Repairs

Contractor will bill to the CLIN associated with each generator for services provided.

2.0 Area Information

USMA is a college campus with a full range of academic, social, and athletic activities. West Point is also a military installation and a national tourist attraction. West Point is a community with over one thousand five hundred (1,500) military personnel. This community has many recreational areas such as Lake Frederick located near Central Valley, and Round Pond. USMA is located just fifty (50) miles north of New York City, along the west bank of the Hudson River.

3.0 Period Of Performance

Contract will be a Base Year with 4 option years.

4.0 Definitions

• Contracting Officer (KO): A person duly appointed with the authority to enter and administer the contract on behalf of the Government.

• Contracting Officer Representative (COR): An individual, designated in writing by the KO, to act as an authorized representative of the KO to perform specific contract administrative functions within the scope and limitations as defined by the KO.

• Contractor: The individual and/or business performing the work described in this SOW.

The Contractor is responsible for the proper completion of project activities in accordance with these contract specifications even where a subcontractor has been retained to perform the actual maintenance task.

5.0 Inspection, Testing

The contractor shall perform annual, semi-annual inspections, and maintenance on commercial generators. Service and maintenance of emergency generators shall consist of checking and replenishing all oils, fluids, and lubricants, performing preventive maintenance and repairs as needed to make generators operational. Equipment listed in TABLE 1.

5.1 Preventive MaintenanceThe contractor shall perform the preventative maintenance of each emergency generator which primarily consists of inspecting, cleaning, adjusting, and maintenance. The preventative maintenance schedule shall be closely coordinated between the contractor, Contracting Officer Representative (COR), and facility managers as to avoid any conflict with bldg. occupation. The inspections shall include but not be limited to mechanical systems, mechanical components, electrical control systems, etc. Documentation of the preventative maintenances shall be maintained by the contractor. Copies shall be provided to the COR and Contracting Officer (KO).

A. Semi-Annual Schedule

1. Conduct visual inspection around generator.

. Check for evidence of leaks, damage, loose or missing hardware.

. Inspect engine and generator wiring harness for wear and damages.

. Inspect supports and spring isolators for soundness and stability.

. Inspect unit for corrosion.

. Hoses and Clamps - Inspect/Replace if needed.

. Belts - Inspect/Adjust/Replace if needed.

. Inspect all fuel, oil, and water piping for secure mounting.

. Inspect exhaust piping and muffler insulation.

2. Batteries.

. Battery charger – Inspect operation and clean.

. Battery electrolyte level and specific gravity – Check and adjust. Add distilled water as needed.

. Perform battery load test.

. Clean battery terminals and lugs (apply grease on terminal connections).

3. Fluids and Filters.

. Cooling System Coolant Level - Check and adjust.

. Check coolant percentage and freeze protection. (Refractometer) . Jacket Water Heater - Check proper operation.

. Engine Oil Level - Check and add if needed.

. Engine Air Cleaner Service Indicator – Check, clean filter if needed.

4. Generator Room.

. Fuel tanks – Inspect and treat fuel if needed, check fuel level, drain water and sediment.

. Automatic fuel system -Check operation and control panel.

. Air intake/exhaust – Ensure nothing obstructs airflow; louvers are free and operate properly.

. Exhaust condensate trap – drain condensate.

5. Control Panel.

. Electrical Connections - Check tightness . Clean and remove dust from panel (inside and out of cabinet).

6. ATS.

. Clean and remove dust (inside and out of cabinet).

. Inspect seals.

. Note date of last battery change. (Replace if 2 years or older).

. Tighten connections on control panels and main power cable lugs.

. Check for hot spots.

7. Run unit – No load.

. Run the generator with no load for 15 minutes.

. Remote Start Panel-Inspect and test operation. Inspect and clean.

. Check the generator for unusual conditions, such as: excessive vibration, leaks, excessive smoke and abnormal noise.

. Verify all gauges and indicators are normal and functioning properly.

. Check all indication lights, replace any defective bulbs.

8. Start unit and run under load for 1 hour.

. Note: Unit should be run under facility load if permissible. If not, unit should be run with a minimum 80% load with load bank.

. Automatic Start/Stop – Inspect.

OBO/CFSM/FAC/MS/PSSP REV 2. 2014

. Check ATS operations and calibrate TDES, TDNE, TDEN, TDEC if necessary. Observe and record engine start, transfer and retransfer/cool down time.

. Generator Set Vibration – Inspect.

. Read and record all gauges/meters.

. Record load readings – Voltage, amps, frequency, power factor, KW and % load.

. Check exhaust for excessive black or white smoke.

. Check turbocharger for vibrations or any abnormal noise during operation.

. Check generator bearing for noise and overheating.

. Check exhaust manifold, muffler, and piping for leaks and secure mountings.

9. Additional.

. Ensure Generator/ATS is left in proper position for automatic start and transfer.

. Clean generator and generator room. Wash radiator if necessary.

. Annotate date, hours, and maintenance in Generator log, fill out maintenance checklist and report deficiencies to COR.

. Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

. Submit Service Inspection and Test Report to COR.

B. Annual Schedule

1. Conduct Semi‐Annual PM service

2. Engine Air Cleaner Elements – Replace.

3. Engine Crankcase Breather – Clean.

4. Engine Oil Sample ‐ Obtain and perform analysis. Submit report to COR.

5. Engine Oil and Filter – Replace.

6. Fuel Filters and Water Separators – Replace.

7. Obtain fuel sample at day tank and storage tank for analysis.

8. Radiator – Clean (pressure wash).

9. Intake louvers and ducts – Inspect/Clean (pressure wash).

10. Fan Drive Bearing – Lubricate.

11. Magnetic Pickups ‐ Clean/Inspect.

12. Cooling System Coolant Sample ‐ Obtain

13. Cooling System Supplemental Coolant Additive (SCA) ‐ Test/Add

14. Coolant filter – Change if applicable

15. Crankshaft Vibration Damper ‐ Inspect

16. Engine Protective Devices ‐ Check

17. Engine Valve Lash ‐ Inspect/Adjust

18. Turbocharger – Inspect/Check; Check end play and radial clearance on the turbine wheel and shaft.

19. Clean and lubricate fuel pump linkages if applicable.

20. Fan bearing – Inspect/Grease.

21. Clean dust and vacuum all the controls, meters, switching mechanism components, interior buswork, Remote Start control panel, Annunciator and connecting lugs of the ATS.

22. Inspect/Check buswork and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration on ATS.

23. Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration on ATS.

24. Check the cabinet interior for loose hardware – tighten connections.

ANNUAL LOAD BANK PERFORMANCE TESTING

Will be performed on each generator. Load test generator to verify its reliability of performance in an emergency power situation.

Conducting load bank testing in conjunction with periodic maintenance is recommended by the National Fire Protection Association. Performance and testing results will be documented.

Load Bank testing will be conducted in the Base Year and 3rd Option year of this contract. Per NFPA110 standards every 36 months.

5.2 Certification

The contractor shall certify that each emergency generator is operating as per the manufacturer’s recommendations. The contractor shall provide a certification document/report for each emergency genertaor to the COR within two (2) weeks of cycle completion.

5.3 Inspection and Testing Record Keeping/Report Preparation

The contractor shall submit a written report documenting the services performed, the location where the services were performed, the condition of the system prior to the cleaning, and any discrepancies or problems noted during the inspection or cleaning. The report shall be submitted to the COR within a minimum of 10 days following the completion of any services performed.

5.4 Repair

The contractor will supply the COR with a written report of any repairs found during the inspection and maintenance process. Contractor to provide a quote with time and material to make the suggested repars. COR will review report and approve as needed and repair work will be billed on the material and labor CLINS of this contract. No repair work will take place without the approval of the COR and/or KO.

6.0 Enviromental Compliance

The contractor is required to comply with all applicable Installation, Local, State, and Federal environmental laws, and regulations, in effect at the time of performance of this contract. The contractor shall be responsible for obtaining and complying with any required operating permits.

The contractor shall be responsible and liable for penalties, fines, or environmental damage claims that may be required or assessed by the local, state, or Federal governments because of the contractor’s performance, or failure to perform, during this contract. The government will inspect for environmental compliance at their discretion and will notify the COR of any discrepancies found. In addition, the contractor may be subject to contractual sanctions including, but not limited to, termination, suspension, and debarment and adverse past performance assessment.

6.1 Solid Waste

The contractor is responsible for the proper handling and disposal of solid waste. The contractor shall also be responsible for any enforcement action that may be taken by the State of New York, other State or the Federal Government related to handling, transportation, and the proper disposal of solid waste materials. If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and/or submitted, the contractor shall prepare same and provide a written copy to the COR. Any action, which violates permit requirements for compliance, must be reported to the DPW Environmental Compliance office immediately.

6.2 Notification of Enviromental spoills

If the contractor spills or releases any un-permitted substance, hazardous substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Fire Department, the COR, and the KO. In the event of an emergency the contractor shall immediately contact emergency 911 services. The contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment. The government shall provide the contractor with the following utilities: electricity, and water. The government will only provide reasonable amounts in accordance with the PWS.

6.3 Materials

All materials used in the performance of services on the installation shall follow industry standards, local, Federal, and State laws, and will be used according to manufactures' recommendations. Materials will be used for intended purposes and will be stored and utilized in accordance with industry standards. The contractor will submit Safety Data Sheets on all materials to be used fifteen (15) days prior use for approval by the COR.

7.0 Quality Control

The Contractor shall submit a Quality Control Plan outlining their methods to assure the quality of their services.

8.0 Submittals

The Contractor shall submit the following with their Bid/Proposal:

• Company qualifications to perform this work (Project Descriptions, Certifications, Licenses, etc.).

• Qualifications, Certifications and Resumes of the personnel who will be performing the

Work.

• Examples of the Inspection and Testing Checklists and Reports proposed to be used for this work.

9.0 Inspection and Maintenance Timeframes

The contractor shall perform semi and annual maintenance on emergency generators, located at USMA West Point once every six (6) months during the life of the contract.

Table 1

ADMIN # NOMENCLATURE MANUFACTURER MODEL YEAR SERIAL # LOCATION

IRP0001

GENERATOR,

75KW

BLDG. 606

HEALTH

CLINIC/Place Holder future Gen coming in

FY26

IRP0293

GENERATOR,

50KW CUMMINS DGCA 5563284 2002 F020382972

FIRE STATION

3 ON RT 293

IRP0500

GENERATOR,

100 KW CUMMINS DSGAA 2014 B140633167

YOUTH

CENTER

IRP0604

GENERATOR,

SET, 100KW ONAN 100ODYC15R26 1985 G840715722

BLDG. 604

POWER HOUSE

IRP0616

GENERATOR,

SET, 80KW

KATO LIGHT

CORP. D100FPZ4 1985 93444B34999

BLDG. 616 MP

STATION

IRP0621

GENERATOR,

SET, 350KW CUMMINS 3500DEFG 2009 L080226011

BLDG. 621

DPTMS

IRP0655

GENERATOR,

300KW CUMMINS DQHAB4232031 2011 D100112410

BLDG. 655 IKE

HALL

IRP0700

GENERATOR,

400KW KOHLER 400RE02D 2004 749090

MICHIE

STADIUM

GATE 5

HOFFMAN

IRP0701

GENERATOR,

350KW CUMMINS DFCC5550044 2003 B020332669

MICHIE

STADIUM

GATE 1 KIMSEY

IRP0714

GENERATOR,

SET, 150KW CATERPILLAR 3306 1985 5DA04024

HOLLEDER

CENTER BLDG.

IRP0727

GENERATOR

1250KW ONAN 1250DFLC3919 2003 I030547091 ARVIN GYM

IRP0735

GENERATOR SET,

200KW CUMMINS DSGAE-1406491 2014 E140686812

SCOTT

BARRACKS

IRP0745

GENERATOR,

500KW CUMMINS 500DFED 1997 E970637280 CADET MESS

IRP0753

GENERATOR,

DIESEL, 1000KW CATERPILLAR C32 2012 G1E00911

SCIENCE

CENTER

IRP0758

GENERATOR,

400KW CUMMINS DFEH5780172 2008 B070019291 LIBRARY

IRP0910

GENERATOR,

SET, 100KW CUMMINS DSGAB8362859 2012 J110265522

pump station e-Lot

IRP0912

GENERATOR,

30KW JOHN DEERE 4024TF281 2011 PE4024R021799 Fuel station

IRP1186

GENERATOR, 50

KW CUMMINS DSFAC SPEC A 2014 K120416968

CONSTITUTION

ISLAND

IRP1203

GENERATOR,

60KW

POWER TECH

INC. STAMFORD 2002 B020337576

FIRE STATION

2 STONY

LONESOME

ROAD

IRP1403

GENERATOR,

50KW CUMMINS DGCA 5955375 2008 K070133557

RANGE

CONTROL

IRP1940

GENERATOR,

1250 KW CUMMINS DQGAA 2011 B100099901

BLDG. 1940

MAINTENANCE

IRP1946

GENERATOR,

500KW CUMMINS DFEK 2011 B100096367

BLDG. 1946

ADMIN BLDG.

IRP1950

GENERATOR,

25KW CUMMINS DSKCA 2011 C100108530

GAS PUMPS AT

ADMIN BLDG.

IRP2101

GENERATOR,

750KW CUMMINS 750DFHA56304 2004 I030542471

SPELLMAN

HALL

IRP721F

GENERATOR

80KW ONAN 80DGDAL30806 1989 F890248793

FIRE STATION

1 BLDG. 721

IRP753E

GENERATOR,

1500KW CATERPILLAR 3512C 2012 G5H00969

SCIENCE

CENTER

IRPPBAL

GENERATOR,

32KW CUMMINS DSFAA7219680 2009 G080196274

TOP OF SKI

SLOPE AT

PAINT BALL

IRPSOUT

GENERATOR,

35KW CUMMINS DGGD 2011 G090014843

NEW SOUTH

POST

IRPTHAY

GENERATOR,

60KW CUMMINS DSFAD 2011 G090014850 THAYER GATE

IRPWASH

GENERATOR,

35KW CUMMINS DGGD 2011 G090014844

WASHINGTON

GATE

GENERATOR 175

KW CATERPILLAR

POST

LAUNDRY

PLANT

GENERATOR

1230 KW CATERPILLAR 3512B

604 POWER

PLANT

GENERATOR 242

KW KOHLER 350REOZJB 2018 SGM32DDJD

DAVIS

BARRACKS

S/L GATE

GENERATOR 95

KW KOHLER STONY GATE

BDGROADS

GENERATOR 108

KW CUMMINS DSFAA7219680 2009 G080196274

PAINTBALL

FIELD, 2ND

LEVEL ROAD

SKI SLOPE

BULL HILL

GENERATOR 36

KW KUBOTA

BULL HILL

REPEATER

TOWER

TOWER 3

GENERATOR

42KW

MORGAN

FARM'S- CELL

TOWER

667 E0443

GENERATOR 45

KW

ELECRTIC

SHOP

PORTABLE

UNIT -E0443

667 E0444

GENERATOR 45

KW

ELECRTIC

SHOP

PORTABLE

UNIT -E0444

667 E515

GENERATOR 175

KW

ELECTRICAL

SHOP

PORTABLE

UNIT- E515

667 E516

GENERATOR 175

KW

ELECTRICAL

SHOP

PORTABLE

UNIT- E516

667 E2750

GENERATOR 175

KW

ELECTRIC

SHOP

PORTABLE

UNIT - E2750