PWS Dorm Attic Cleanup Final.pdf

PERFORMANCE WORK STATEMENT

Dorm Attic Cleanup

9 May 2025

SECTION 1: PROJECT INFORMATION

1.1 PROJECT LOCATION: Project is located at Borglum Hall (B2204), Jefferson Chambers (B4207), Lincoln Hall (B3603), Roosevelt Inn (B5806), Rushmore Inn (B2305), and Washington Hall (B3706) in Meade County, SD.

1.2 PROJECT DESCRIPTION: The Contractor shall perform bat guano remediation in the attics of the listed dorms to achieve a safe, clean, and habitable environment. This includes the removal of bat guano, disinfection of affected areas, and replacement of insulation where necessary, as defined by the performance objectives in Section 3.3.

1.3 PERFORMANCE PERIOD: The contractor shall coordinate a start date with the Government within 15 calendar days of award. All work is to be completed within 45 calendar days from the agreed upon start date.

1.4 WORK HOURS: Standard working hours are Mon-Fri from 0600 to 1800. Special work hour requests will be submitted in writing to the Contracting Officer for consideration.

1.5 RESTRICTED AREAS: N/A

1.6 FACILITY USE: Restrooms will be available for Contractor use. Water and electricity will be furnished to the Contractor at no cost, if required.

1.7 STORAGE AREA: The Contractor will submit a request for a storage/laydown area for approval by the Project Manager. The Contractor shall be responsible for providing storage trailers and/or temporary fencing, if required. The storage area will be returned to pre-existing conditions upon completion of the project.

1.8 WARRANTY: All applicable material warranty information will be supplied to the Project Manager upon completion of the project.

SECTION 2: GENERAL REQUIREMENTS

2.1 WORKMANSHIP: All work shall be accomplished in accordance with all applicable Building and Fire Codes, as specified in Section 2.8, and in accordance with manufacturers’ instructions for all materials and equipment. The Contractor shall field verify all measurements, quantities, or values stated by the Government. The Contractor shall be responsible for procuring, supplying, transporting, and providing all labor, materials, tools, plans, and equipment to complete the project per the scope of work, specifications, and attached documents. Comply with all industry standards when applicable.

2.2 CONTINUITY OF WORK: The Contractor shall not begin work until it is certain the work can be completed without interruption, except for weekends, holidays, and prohibitive adverse weather.

There shall be no extended periods of delay in on-site work after work has begun.

2.3 WORKSITE: The Contractor shall limit the work to the areas indicated by the Government and make every effort not to disturb or obstruct portions of the facilities occupied by the Government.

The Contractor shall make every effort to minimize interference to Government operations. The Contractor shall coordinate and schedule work with the Project Manager, 1st Lt Joseph Hernandez, prior to the start of any operation. The Contractor shall keep the premises free of waste materials or rubbish and safeguard the occupants and any visitors during construction activities.

2.4 SITE SECURITY AND PROTECTION: The Contractor shall make every effort to secure the work site, allowing only authorized personnel to enter. The Contractor shall protect the site from weather damage, vandalism, and/or theft.

2.5 DAMAGE TO EXISTING SITE CONDITIONS: The Contractor shall protect existing site features, including sprinkler heads, landscaping, and underground utilities. The Contractor shall exercise caution when maneuvering vehicles and equipment on site.

2.6 HEALTH/SAFETY: The Contractor shall be responsible for compliance with OSHA and AFOSH standards. The Contractor will keep driveways and entrances always clear, including obstructions by employee parking or storage of materials.

2.7 CODES AND REGULATIONS: Construction criteria will meet Department of Defense (DOD) requirements and regulations, specifically those pertaining to the U.S. Air Force. Codes can be found on the Whole Building Design Guide website: https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc. Standards specific to Ellsworth AFB are located at:

https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs/ellsworth-afb-ifs.

SECTION 3: DESCRIPTION OF WORK AND SPECIAL INSTRUCTIONS

3.1 GENERAL REQUIREMENTS: The Contractor shall provide all necessary personnel, materials, equipment, and personal protective equipment (PPE) required to meet the performance objectives outlined in this PWS. This includes, but is not limited to, containment barriers, decontamination supplies, HEPA vacuums, appropriate cleaning and disinfecting agents, and waste disposal services.

3.2 CONTAMINATION DEFINITION: Contamination is defined by the presence of visible bat guano (Tier 1). Areas with staining or a persistent odor suggestive of bat guano (Tier 2) will be assessed by the Contracting Officer's Representative (COR) to determine the need for remediation

3.3 PERFORMANCE OBJECTIVES AND STANDARDS:

https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs/ellsworth-afb-ifs

3.3.1 Removal of Bat guano and Contaminated Materials: Following remediation, a visual inspection by the Project Manager shall confirm the absence of visible bat guano, staining, and contaminated materials (including insulation) from all attic surfaces (e.g., rafters, flooring, ductwork). The Contractor shall ensure that all surfaces are thoroughly cleaned to remove all traces of bat guano and associated debris. Photographic documentation of the 'before' and 'after' conditions of each affected area shall be provided to the Project Manager within five (5) days of completion of the remediation in that area. The work will be considered acceptable when the documentation and the Project Manager's inspection confirm the absence of visible guano, staining, and contaminated materials.

3.3.2 Disinfection and Sanitation of Affected Areas: All treated surfaces within the attic shall be disinfected to reduce the risk of disease transmission. The Contractor shall provide documentation, including Safety Data Sheets (SDS), of the EPA-registered disinfectant(s) used, demonstrating effectiveness against relevant pathogens associated with bat guano (e.g., histoplasmosis). The Contractor shall also document the application method and coverage. The Project Manager will review the Contractor's documentation to ensure the use of an appropriate disinfectant and proper application.

3.3.3 Proper Disposal of Waste Material: All bat guano and contaminated materials shall be disposed of in accordance with all applicable federal, state, and local regulations for hazardous waste disposal. The Contractor shall provide documentation of proper disposal, including waste manifests and disposal receipts, to the Project Manager within ten (10) days of waste removal from the site. The Project Manager will review the Contractor's disposal documentation to ensure compliance with all applicable regulations.

3.3.4 Restoration of Insulation (if Applicable): Where insulation was removed, new insulation shall be installed to restore the original thermal performance of the attic. The insulation shall meet or exceed the R-value of the original insulation and be installed in accordance with all applicable building codes and manufacturer's instructions. The Project Manager will visually inspect the installed insulation to ensure proper coverage, thickness, and installation. The Contractor shall provide documentation of the insulation type and R-value.

3.3.5 Protection of Occupants and Government Property: The Contractor shall implement measures to prevent the spread of dust and contaminants during remediation and to minimize disruption to Airmen residing in the dormitories. This includes the use of containment barriers, HEPA-filtered vacuums, and appropriate personal protective equipment (PPE) for workers. The Project Manager will monitor the Contractor's work practices to ensure that proper containment and safety measures are being followed. The Government may, at its discretion, conduct air sampling to verify the effectiveness of dust control measures.

3.3.6 HVAC System Cleaning (Rushmore Dorm Only): The HVAC system in the Rushmore dorm shall be cleaned and disinfected to remove any bat guano or contaminants. The system shall be free of visible debris and odors.

SECTION 4: SUBMITTALS

4.1 Material Submittals: The Contractor shall use AF Form 3000, Material Approval Submittal, for all material submittals required to demonstrate compliance with the performance objectives, including, but not limited to, insulation type and quantity, and the EPA-registered disinfectant(s) to be used.

4.2 Approval Required: All specified submittals shall be approved by the Contracting Officer Representative (COR) before installation. Any specified materials installed without prior approval are at the Contractor's risk.

4.3 Electronic Submittals: All submittals, except for physical samples, shall be submitted electronically via email. All submittal emails shall include 1st Lt Joseph Hernandez.

4.4 Physical Samples: Physical submittal samples shall be delivered to CE, Building 8225, Room 1220, Engineering Flight. The office is located on the first floor on the south side of the building.

SECTION 5: SPECIAL PROVISIONS/NOTES/SPECIFICATIONS

5.1 Unforeseen Work: If, due to unforeseen circumstances, work is discovered which is necessary for the completion of the project but not included in this SOW, the Contractor shall immediately notify the Government by writing via email, detailing the additional work. The Contractor shall not proceed with the additional work until a change order is executed.

SECTION 6: PROJECT MANAGER

1st Lt Joseph Hernandez

Phone: (605) 385-2556

Email: joseph.hernandez.39@us.af.mil mailto:joseph.hernandez.39@us.af.mil