PWS - Crane Repairs and Maintenance.pdf

Performance Work Statement (PWS)

Crane Diagnostic, Repair, and Restoration Services - U.S. Army National Guard – Virgin Islands

1. Background

The U.S. Army National Guard - Virgin Islands operates an overhead crane system (Dearborn Crane Unit No. 72780-01) requiring diagnostic evaluation and repair due to electrical and operational deficiencies. Reliable crane operation is essential to mission support and facility operations.

2. Scope

The Contractor shall provide all personnel, supervision, equipment, tools, materials, and transportation necessary to inspect, diagnose, repair, and restore the crane system to full operational capability.

The Government will not direct how work is performed—only the required outcomes.

3. Performance Objectives & Tasks

3.1 System Diagnostics

• Perform a comprehensive inspection of electrical and mechanical systems

• Identify root causes of malfunction

• Document all deficiencies and recommended corrective actions

3.2 Repair and Component Replacement

The Contractor shall repair or replace defective components, including but not limited to:

• Contactors (main and auxiliary)

• Electrical fuses

• Phase monitor relays

• Motor circuit breakers

• Control coils and auxiliary contacts

• Associated wiring and terminations

• Loose bolts

• Worn sheaves or sprockets and drums

• Wear on brake system parts

• Indicators over their full range

• Electrical apparatus, contactors, limit switches and pendants

• Operating mechanisms for mal-adjustments and proper operations

• Leakage from gearboxes, lines etc

• Hooks & safety latches for deformation, cracks, wear

• Hoist chains or load cables.

All parts shall meet or exceed OEM standards.

3.3 System Restoration & Testing

• Conduct functional testing of all crane operations

• Verify safety systems (limit switches, overload protections, emergency stops)

• Ensure crane operates within manufacturer tolerances

3.4 Annual Preventive Maintenance Plan

The Contractor shall develop and submit an Annual Preventive Maintenance Plan for the Dearborn Crane Unit No. 72780-01 to ensure continued safe, reliable, and operational performance of the crane system throughout the period of performance.

The Annual Preventive Maintenance Plan shall include, at a minimum:

• A schedule identifying required preventive maintenance and inspection activities for a twelve-month period.

• Recommended maintenance frequency based on manufacturer/OEM requirements, applicable OSHA requirements, applicable Army requirements, and the crane’s operating conditions.

• Inspection and maintenance of electrical, mechanical, structural, and safety-related components.

• Inspection and functional testing of safety devices, including limit switches, overload protection, emergency stops, brakes, controls, pendants, hooks, safety latches, hoist chains/load cables, and other applicable crane components.

• Inspection for wear, damage, loose or deteriorated components, leakage, corrosion, abnormal operating conditions, and other conditions that may affect safe crane operation.

• Identification of components requiring adjustment, lubrication, repair, replacement, or additional evaluation.

• Documentation of all preventive maintenance performed, including the date of service, work performed, deficiencies identified, parts replaced, and corrective actions taken.

• Recommendations for corrective maintenance or component replacement when conditions are identified that could affect crane safety, reliability, or operational capability.

The Contractor shall provide the Annual Preventive Maintenance Plan to the Government for review and approval prior to commencement of scheduled preventive maintenance activities. The Contractor shall update the plan as necessary based on inspection findings, changes in operating conditions, manufacturer recommendations, or identified equipment deficiencies.

All preventive maintenance activities shall be performed by qualified personnel and in accordance with applicable manufacturer/OEM specifications, OSHA requirements, National Electrical Code (NEC), and applicable Army safety requirements.

The Contractor shall notify the Government of any deficiency identified during preventive maintenance that could affect the safe operation or mission capability of the crane.

Deficiencies requiring corrective action shall be documented and included in the maintenance report with recommended corrective actions.

4. Performance Standards

Performance Objective Standard

Acceptable Quality Level

(AQL)

Diagnostic Accuracy All faults identified and documented 100%

Repair Quality Crane fully operational without recurring faults 100%

Safety Compliance No OSHA or installation safety violations 100% Timeliness Work completed within agreed schedule 95% Documentation Complete and accurate reports submitted

5. Deliverables

Deliverable Description Due Date Annual Preventive Maintenance Plan

Twelve-month preventive maintenance schedule identifying required inspections, maintenance activities, inspection frequency, applicable OEM requirements, and recommended corrective actions.

Within 10 business days after award and annually thereafter

Diagnostic Report

Findings, deficiencies, root causes, and recommended corrective actions.

Within 2 business days after inspection

Repair Report Summary of repairs performed, corrective actions taken, and results of functional testing.

Upon completion of repairs

Parts List All components and materials replaced during diagnostic, repair, or preventive maintenance activities.

Upon completion of applicable work

Preventive Maintenance Report

Documentation of preventive maintenance performed, inspection results, deficiencies identified, parts replaced and recommended corrective actions.

Upon completion of each scheduled maintenance service

Operational Certification

Verification that the crane has been inspected, tested, and is fully operational within applicable manufacturer tolerances.

6. Period of Performance

The intended period of performance (PoP) for this requirement is as follows:

Base Period – 30 September 2026 – 29 November 2026

Option Period 1 – 30 September 2027 – 29 November 2027

Option Period 2 – 30 September 2028 – 29 November 2028

Option Period 3 – 30 September 2029 – 29 November 2029

Option Period 4 – 30 September 2030 – 29 November 2030

Although the services within this PWS are not anticipated to take two months each year, the Government intends to provide the contractor a window in which to complete the required services. Please coordinate with the Government POCs in paragraph 13 to establish exact dates for services each year. Dates must fall within the PoP window.

• Diagnostics: Within 15 business days after award

• Repairs: Within 10 business days after approval of repair plan

• Total completion dependent on parts availability (must be justified)

7. Place of Performance

U.S. Army National Guard - Virgin Islands installation, St. Croix 10 & 18A VICORP Land, Estate Bethlehem, Kingshill VI 00850

8. Government-Furnished Property/Information (GFP/GFI)

The Government will provide:

• Access to crane system

• Available technical manuals (if applicable)

• Site escort if required

9. Contractor-Furnished Property

The Contractor shall provide:

• All labor, tools, and diagnostic equipment

• Replacement parts and materials

• Transportation and logistical support

10. Security Requirements

• Contractor personnel must comply with installation access procedures

• Valid identification required at all times

• Coordinate access with Government POC

11. Safety Requirements

• Comply with OSHA and Army safety regulations

• Follow lockout/tagout (LOTO) procedures

• Maintain hazard-free worksite

• Immediately report incidents to Government POC

12. Quality Assurance Surveillance Plan (QASP)

12.1 Purpose

The QASP defines how the Government will monitor Contractor performance to ensure compliance with the PWS.

12.2 Surveillance Methods

Method Description Inspection Government observes work performance Documentation Review Review submitted reports and certifications Functional Testing Validate crane operation after repairs

12.3 Performance Monitoring

Performance Area Method Frequency Diagnostics Report Review Once per task Repairs Inspection/Test Continuous Safety Observation Continuous Deliverables Documentation Review Per sub

12.4 Acceptable Quality Levels

• Diagnostics: 100% accuracy required

• Repairs: No rework due to contractor error

• Safety: Zero violations

• Timeliness: ≥95% on-time completion

12.5 Remedies for Non-Performance

If performance does not meet standards, the Government may:

• Require rework at no additional cost

• Withhold payment until deficiencies are corrected

• Document negative past performance

13. Points of Contact

The following are the Governments representatives for facilitating the Crane Diagnostic, Repair, and Restoration Services

• MSG Gary V. Thomas, Contracting Officer Representative (COR) Email: gary.v.thomas.mil@army.mil

• CPT Khalid D. Matthew, Site POC; Email: khalid.d.matthew.mil@army.mil

14. Applicable Regulations

• OSHA Standards

• National Electrical Code (NEC)

• Manufacturer (OEM) specifications

• Applicable Army regulations mailto:khalid.d.matthew.mil@army.mil