PWS Catholic 1.pdf

PERFORMANCE WORK STATEMENT

1. Contract Position Title. Catholic Religious Education (RE) Coordinator

2. Scope of Responsibilities. Serves as the Catholic Religious Education (RE) Coordinator for the Barksdale AFB Catholic Parish. The coordinator will furnish all labor tools, parts, materials, and transportation necessary to perform all required responsibilities. The coordinator consults and coordinates with designated personnel such as the Catholic Chaplain, Senior Catholic Chaplain or Wing Chaplain to support the Catholic Religious Education Program in accordance with this PWS. Under the direction of the designated personnel. The RE Coordinator will use his/her gifts, talents and abilities to encourage, train, facilitate, and coordinate all Catholic religious education programs for the Barksdale AFB Catholic parish.

3. Education and Experience Requirement. The RE coordinator must:

3.1. Have at least one year teaching experience in a Catholic educational institution/setting.

Experience in a military setting is preferred. Bachelor of Art, Theology/faith formational/Catechesis/Religious educated or related field is preferred. Documented evidence of educational and work background is required.

3.2. Professionally work well with others under the direction of designated personnel and in a public forum. Excellent oral and written communication skills are required.

3.3. Actively participate in the Barksdale Catholic Chapel Program by becoming visibly known within the Catholic parish- attend weekly Mass and other chapel programs.

3.4. Demonstrate ability to professionally coordinate and work in multi-denominational settings.

Be a positive. self-directed, and motivated individual.

3.5. Proficient in use of both Microsoft Suite and social media platforms.

3.6. Recruit teachers, publicly recognizing teacher and class accomplishments and encouraging RE attendance.

3.7. Be able to lift items up to fifty (5O) pounds.

3.8. Professionally work in an ecumenical and pluralistic multi- faith environment consistent with the United States Air Force Chaplain Corps, maintaining a harmonious relationship with designated personnel as well as chapel staff and chapel volunteers.

4. General Responsibilities. The RE coordinator will:

4.1. Develop a yearly continuing RE program for all parishioners of the Catholic Parish preschool through adults.

4.2. In coordination with the designated personnel, the Contractor will develop an annual fiscal year budget (1 Oct - 30 Sep) in writing for all religious education programs. The budget will consist of needed materials, supplies, projected programs and activities, and teacher training.

Draft budget will be submitted to the designated personnel no later than I June of each year.

4.2.1. Select all materials used in the RE program with the approval of the Catholic Chaplain. RE Coordinator will work closely with the account manager on proper accounting procedures when ordering needed material s. When submitting a fund request, include: item/title, quantity, cost (including shipping/handling) and contractor's information (including address, fax and phone number s [800 number if possible])

4.2.2. Submit all funds requests at least five (5) days in advance to the designated personnel for purchasing RE items. Once approval has been obtained, the RE Coordinator will work closely with the account manager to ensure appropriate procedures are followed.

4.3. Develop and plan for registration of activities, recruitment of teachers (including substitutes and helpers) and quarterly training of volunteers/workers participating in the CCD programs. The plan will also include written yearly goals/objectives that target the total CC D program. This plan will be submitted to the designated personnel no later than I July of each year.

4.3.1. Develop and coordinate digital outreach.

4.3.2. Coordinate youth and young adult ministry outreach events as appropriate.

4.4. Submit available work hours to the designated personnel for approval. RE Coordinator must maintain office hours as required by the Chaplain In-Charge at least three days during each week and be available to the volunteers/workers to answer questions and concerns during and after the CCD hour. Provide advertisement of times available to aid members by phone visitation and through the weekly Catholic Announcements. In addition, current hours of availability will be posted on RE Office door.

4.4.1. Contractor will work a minimum of eighteen hours per week. Contractor will perform services to accommodate all general and specific responsibilities in accordance with this SOW. Contractor is required to give the designated personnel a two-week notice of any extended period of absence. Extended period of absence is defined as an absence of more than three days.

4.5. Prepare religious education publicity as required for digital outreach and chapel bulletins in advance of the activity or program. Publicity is to be submitted in final written formal for printing to the designated personnel or his designated appointee.

4.6. Recruit and train teachers and volunteers to implement an ecumenical Vacation Bible School (VBS). The Catholic RE Coordinator will work directly with the Protestant RE Coordinator to recruit and train teachers and volunteers and jointly implement VBS under the direction of the Senior Catholic and Senior Protestant chaplains if applicable.

4.7. Ensure new students are contacted and welcomed to the Chapel RE program. Establish a bi weekly program to ensure teachers contact all absentees. RE Coordinator will maintain current information for all CCD participants including name, address, email, phone number, age (excluding adults), marital status, number of children, and any special needs for each group. The R.E Coordinator will alert the designated personnel about students with special needs.

4.8. Ensure that Installation Record Checks (IRC) are accomplished for RE teachers and all volunteers/workers interacting with children ages 18 and under in accordance with the requirements of the DOD Instruction 1402.5. Criminal History Background Checks of Individuals in Child Care Services. Ensure that all RE workers are aware of local safety requirements and procedures.

4.9. With the approval of the Catholic Chaplain. RE Coordinator can participate in at least one continuing education/professional development event each year, when funds are available.

4.10. Maintain the Catholic RE office and storeroom in a presentable manner. RE Coordinator will follow all facility guidance issued by Chapel Operating Instructions and other applicable directives.

4.11. Monitor the handling of all funds received in the CCD program to ensure compliance with applicable directives.

4.12. Ensure that all facilities used are properly cleaned and secured upon departure following the conclusion of the program/event when a chaplain or religious affairs airman is not present for duty.

4.13. Draft publicity for programs as directed by the Catholic Chaplain.

4.14. Assist in planning of First Communion, Confirmation, First Reconciliation, and RCIA liturgies.

4.15. Submit after-action reports on special events/ programs.

4.16. Work with the chapel public affairs representative to submit items pertaining to the Catholic community for base newspaper chapel and base marquees and other publicity venues.

4.17. Comply with the mandatory training required for all contractors and be responsible for maintaining current training records. Training includes, but not limited to, internet training, and chapel off-sites .

4.18. Will provide designated personnel with monthly number of participants, volunteers and events for monthly reports no later than the last day or each month .

4.19. LOCATION: Primary facilities for the services provided will be Chapel One (Bldg 3578) and Chapel Two (4221).

5. Specific Responsibilities . The RE coordinator will:

5.1. Invoice and Payment Procedures: Provide a Monthly Statement of Contract Services with a log after the last day of each month to the RE Chaplain for approval of services rendered. After the RE Chaplain signs the log, the Contractor will follow Wide Area Work Flow (WAWF) procedures for electronic invoicing which is annotated in the contract (FAR 252.232.7003).

Notify the contract monitor and RE Chaplain that the invoice is in WAWF.

5.1.1. The contractor will personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the designated personnel. Submit the names and qualifications of proposed subcontractors to the designated personnel for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this PWS. Contractor is responsible for payment of substitute/subcontractor.

5.1.2. Contractor is accountable for paying individual Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums. Subcontractor is accountable for paying individual Social Security payments, Federal or Local Income Taxes and State Unemployment Insurance premiums.

5.2. Assist in the preparation of MAJCOM and Wing directed inspections.

5.3. Provide a monthly report to the Parish Advisory Council.

5.4. Ensure CCD rooms are open and equipment is ready for use fifteen (15) minute s before starting time. Also ensure all CCD programs are on the chapel facility calendar (see chapel facility manager for details). RE Coordinator will ensure teachers/students clean up after every program.

5.5. Attend monthly Parish Advisory Council meetings, providing religious education reports as directed by designated personnel. RE Coordinator will report weekly to the designated personnel and attend weekly staff meetings unless excuse d by the designated personnel.

5.6. If awarded the contract, the contractor must submit an application for a background check to the RE chaplain according to Department of Defense Instruction 1402.5, Criminal History Background Checks.

6. The designated personnel will monitor and inspect the contractor's performance. The contractor will be notified in writing of all noncompliance work, and given an opportunity to correct nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance.

The contractor will ensure that the unit of pay will be by the month for services described in the PWS.

Any questions that cannot be resolved will be handled by the contracting officer.

7. Unit Explanation Unit equals one hour

18 hours a week X 52 weeks a year = 936

8. The Contracting Officer or their designee will monitor and inspect the contractor's performance. The contractor will be notified in writing of any and all noncompliance, and will be given the opportunity to correct, if possible, nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance

9. The contractor coordinates all support requirements with the Contracting Officer or a designated representative. The primary designated representative is the Catholic Priest or Deputy Wing Chaplain:

alternate is Superintendent or NCOIC of Religious Affairs.

10. The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

11. As appropriate, the contractor will develop an annual calendar of events and Chapel Tithes and Offering Fund budget. This information is submitted as required by local procedures.

12. Any grievance by the contractor should be resolved at the lowest level. The chain of command is as follows: Contracting Officer or designee then the Wing Chaplain. If this does not resolve the conflict, the contractor will follow guidance in Paragraph 2, General Provisions Memorandum.

OTHER CONTRACT SPECIFICATIONS

FEDERAL HOLIDAYS/BASE CLOSURE

The following Federal Holidays are observed:

New Year's Day 1 January

Martin Luther King Jr. Day Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in May

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

Base Closure:

Contractors will not charge the Government for hours not incurred on the Government site and without oversight. In the event of a Declared Federal Holiday (i.e. day after Christmas), normal Federal Holidays, Down Days, inclement weather etc., in which no Government oversight is available and no written authorization has been approved by the Contracting Officer/Contracting Officer's Representative (COR) prior to time of need, the contractor shall not charge the contract for hours not incurred. If the CO R does authorize the contractor to work at an off-site location, this location shall be an approved corporate facility in which the supervisor/team lead shall be present to ensure all work being accomplished is directly attributable to this contract. CORs shall allow contractors to adjust their schedules to compensate for missed times and have the option to work extended workdays if desire