PWS-B700 Carpet Replacement_clean.pdf

AUG 22

PERFORMANCE WORK STATEMENT (PWS)

FY26 Carpet Replacement for Building (Bldg) 700 March 2026

Part 1

General Information

1. General: This is a non-personal service(s) requirement that requires replacement of building carpet tiles for Building 700 (Bldg 700), Ft Eustis, VA.

This facility is located at Band Hall, 700 Victory Blvd, Ft. Eustis, VA 23604 on Ft Eustis Army Installation.

Square footage shall be verified by Contractor during the initial Site Visit.

Floor plans are attached.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, tools, materials, supervision, other items, and personnel services necessary to remove and replace carpet tiles (2' x 2') in Bldg 700; Ft Eustis, VA The Contractor shall perform to the standards in this PWS.

1.2 Background: Existing carpet in Bldg 700 has reached its life cycle threshold and requires replacement.

1.3 Scope: This is a non-personal services requirement. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other required personnel and services to remove and replace the carpet at Bldg 700. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated requirement documents unless approved otherwise by the Government.

1.3.1 Minimum carpet specifications:

1.3.1.1 Material: 24" x 24" Commercial Carpet Tile

1.3.1.2 Fire Rating: Class I

1.3.1.3 Durability: Heavy traffic; 3.0; Nyon 6,6

1.3.1.4 100% solution dyed

1.3.1.5 Soil/stain resistant

1.3.1.6 Cushion backing

1.3.1.7 Low VOC adhesives; pressure sensitive, CRI Green label Plus certified

1.3.1.8 High tuft bind

1.3.2 Constraints and Restraints specific to this PWS

1.3.2.1 Systems furniture shall be jack-lifted by the Contractor to mitigate risk of damage to furniture and to facilitate efficient and safe carpet installation. The Contractor is responsible for any damages to workstation systems or furniture during installation. Makeshift levers shall not be utilized.

1.3.2.2 Carpet installation shall follow the layout pattern as directed by the end user representative.

1.3.2.3 When encountering workstation clusters or specialized items such as rolling archival vaults, extended-height partitions, sliding doors, or floor runners, the Contractor shall take extra precautions before lifting these pieces of furniture to avoid damage.

1.3.2.4 Rubber cove base shall not be removed. The Contractor shall be responsible for any damage to the walls or cove base during carpet demolition/installation.

1.3.2.5 Transition strips, where used, shall be replaced.

1.3.2.6 Mobile furniture and equipment such as printers, file cabinets, safes, wardrobes, file pedestals, free-standing tables, and chairs will be moved from the area of work; and subsequently returned to original locations, by government occupants.

1.3.2.7 Loose paper, calendars, pictures, and other loose items that are prone to tip, fall, or become detached or separated from work surfaces and "fly around" shall be cleared by government occupants. These work surfaces include standalone desktops, workstation desktops, walls, partitions, etc.

1.3.2.9 Telephone cords, IT cables, surge protectors, deskside trash cans and other similar items normally found on the floor or in the vicinity of occupant work areas shall be removed from the area of work or secured by government occupants.

1.3.3 The Contractor shall provide an appropriately sized roll-off dumpster staged in a location designated by the Facilities Manager for end of day disposal of project waste. The container must be covered daily to prevent debris from blowing.

1.4 Objectives:

The objectives of this PWS are:

Remove existing carpet tiles and adhesive.

Scrape, clean, and patch subfloors to ensure a level, debris-free installation surface

Utilize jack-lifting devices to safely raise furniture and cubicles, conduct carpet demolition, and install new carpet. Workstations must remain level and stable throughout the process

Install new 2' x 2' carpet tiles in accordance with (IAW) this PWS and government representative layout pattern preference, with no visible defects or damage to the carpet, cove base, or government furniture.

All removed materials and associated waste shall be disposed of or recycled in accordance with federal and local regulations.

Maintain close and continuous coordination with the end-user Government representative.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor's existing quality assurance system shall be utilized IAW FAR 12.208.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 10 after date of requirement commencement date.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within five days. If the Government has provided comments, the Contractor shall then have 10 days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the KO's acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO no later than five days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

1.5.2 Quality Assurance: The Government will ensure compliance of the contractor’s performance under this requirement IAW the PWS. In addition, the Performance Requirements Summary (PRS) defines how the performance standards will be applied

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g., deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the KO. When a U.S.

holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Not applicable.

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours:

The Government facility office hours are 0800 to 1700 Eastern Time, Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above.

The Government facility office hours are closed during local or national emergencies, and recognized U.S. Holidays identified in paragraph 1.5.3.1 above.

The Government Facility Operating hours are open on (0600-1800) on Government directed facility closings (e.g., military Training Holidays). However, a Government representative will be on site during all periods of carpet installation.

1.5.4.2 Government Facility Operating Hours:

The Government facility operating hours occur between the hours of 0600 to 1800 Monday through Saturday. However, a Government representative will be on site during all periods of carpet installation.

The Government facility is closed during local or national emergencies, and recognized U.S.

Holidays identified in paragraph 1.5.3.1 above. There will not be a government representative on site during these periods of closure/shutdown.

The Government facility is open 0600-1800 on Government directed facility closings (e.g., military Training Holidays).

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0700 to 1530 Monday through Friday and 0800 to 1600 on Saturdays (if required); or as agreed to by the government. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan.

The plan, at a minimum, shall identify regularly scheduled work that reflects current and forecasted tasks (“demo” or “install”) by building section. Current tasks include the 48 hour period in which tasks are underway. Forecasted tasks will be identified a minimum of 48 hours from current task.

The Contractor shall be prepared to meet with the Facility Manager or his representative at least every 48 hours to discuss current and forecasted progress and timeline.

The Contractor shall include in the Work Plan intentions to address and meet increased operations tempo (i.e., Contractor’s need for overtime or extended work hours). If the need for overtime is anticipated, the Contractor must receive approval from the KO at a minimum seven calendar days prior to execution.)

The Contractor’s proposed Work Plan shall be submitted to the KO via the COR for review within 10 days after date of requirement award. The Government will review and either accept or return their comments to the Contractor within 10 days. The Contractor shall then have three to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the KO at a minimum 30 days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.5 Training Holidays: The Government grants military personnel training holidays, typically in conjunction with Federal Holidays (e.g., Christmas half days or granting time off on the work day preceding or immediately following a Federal Holiday). Training holidays will not impact this PWS unless otherwise directed by the Government. However, paragraph 1.5.3.1 prevails as regards Federal Holidays (e.g., facilities are closed on Federal Holidays).

1.5.6 Place of Performance: The location for the work to be performed under this requirement is the Government facility located at Band Hall, 700 Victory Blvd (Bldg 700), Ft Eustis, VA 23604

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Reserved

1.6.2 Personnel Security Clearance Requirements: Reserved

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Base commanders may revoke authorization for any contractor employee or subcontractor personnel. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

All Contractor employees performing service on the installation must be United States citizens or hold a valid resident alien status providing proof of alien registration with the Immigration and Customs Enforcement Service.

Contractor shall not have access to classified information in the performance of their duties and must be escorted at all times.

Contractor and all associated subcontractors' employees shall comply with applicable installation, facility and local security policies and procedures (provided by government representative).

The Contractor shall also provide all information required or background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

A list of all contractor employees shall be provided not later than five working days after contract award. The list shall state each employees complete legal name, SSN, and job title.

The Contractor shall provide in writing to the KO any additions or deletions to the personnel roster one day in advance of any personnel changes. An employee may be barred from entering the installation because of misconduct or breaches of security violations.

Performance under this requirement will be unclassified.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized in this requirement, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.3.1 Installation Pass Log: In addition, the Contractor shall provide the COR, an Initial Installation Pass Log within three calendar days after contract award. The log must at a minimum contain the following information: Full Name, Driver’s License (DL) Number, DL State Issued, DL expiration date. The Contractor shall update the Log as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five days after any changes to the log.

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three calendar days.

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three calendar days.

1.6.3.4 Common Access Cards (CAC) and CAC Log: Reserved

1.6.4 Background Checks:

1.6.4.1 U.S. Citizen: All Contractor personnel performing work under this requirement must obtain and maintain installation access privileges. Personnel who do not require a Common Access Card (CAC) will be subject to a fitness determination conducted by the installation's security office (e.g., Visitor Control Center, Pass & ID).

This process includes, at a minimum, an identity proofing and a background screening against the National Crime Information Center (NCIC) database. Access will be granted on a temporary or recurring basis, in accordance with local installation policy.

The Contractor shall ensure its employees provide all required personal information and identification documents to the installation security office as requested. The Government reserves the right to deny or revoke installation access to any individual based on the results of the background screening or a subsequent unfavorable determination.

Any individual who is denied access or has their access revoked shall not be permitted to perform work on the installation. The Contractor shall immediately provide a replacement employee acceptable to the Government at no additional cost.

1.6.4.2 Local Nationals and Third Country Nationals: Reserved.

1.6.5 Physical Security: Reserved

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7 Keys and Key Cards: Reserved

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the requirement and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: Project Manager, Site Supervisor, Quality Control Manager.

1.10.1 Project Manager (PM): The Project Manager is the primary point of contact for the Contractor and is responsible for the overall management and administration of the project.

The PM shall be responsible for the overall schedule, budget, and resources; prepares and submits all required project documentation, coordinates all project activities with the COR, ensures meeting requirements are met, resolves project level issues, and ensures all work complies with this PWS. The name of this person, and relevant experience shall be provided in writing to the KO no later than five days after requirement award

The Project Manager shall be available per paragraphs 1.5.3 – 1.5.4.3 and 1.5.5.

Qualifications for the PM for this PWS are listed below:

Experience: A minimum of five years experience as a Project Manager for commercial interior construction or flooring projects of similar size and scope.

Education / Certifications: A Bachelor's degree in Construction Management or a related field is preferred. A Project Management Professional (PMP) certification or a Certified Installation Manager (CIM) certification from the Flooring Contractors Association (FCICA) is desirable.

1.10.2 Site Supervisor: The Site Supervisor is responsible for the direct, on-site supervision of all contractor personnel to include installation work, job site safety, quality control, and the day-to-day execution of the work.

Qualifications for the Site Supervisor for this PWS are listed below:

Experience: A minimum of seven years of hands-on experience in the commercial flooring trade, with at least three years serving in a supervisory role (Foreman or Superintendent). A minimum of five years experience as a Project Manager for commercial interior construction or flooring projects of similar size and scope.

Demonstrated Knowledge: Extensive knowledge of floor preparation techniques (including moisture testing and adhesive abatement) and the installation of modular carpet tiles, rubber baseboards, and associated adhesives.

Education / Certifications: Occupational Safety and Health Administration (OSHA) 30-Hour Construction certification. Manufacturer-specific installation certifications (e.g., from Shaw, Roppe, etc.) are highly desirable.

1.10.3 Quality Control Manager (QCM): The Quality Control Manager (QCM) is responsible for the development, implementation, and management of the QCP. In addition, he conducts formal inspections at key milestones such as subfloor preparation, installation, and completion of each phase of the project. The QCM ensures all materials match the approved submittals/specifications, maintains a daily log of all work performed, any quality control issues, and a punch list of items to be corrected in a timely manner. Finally, the QCM has the authority to stop any work that does not conform to this PWS. This role may be a secondary duty of the Site Superintendent.

Demonstrated Knowledge: Proficient in installation standards (e.g., from the Carpet and Rug Institute) and manufacturer's installation guidelines. Experience documenting and managing a formal punch list process.

Education / Certifications: A Certified Flooring Installer (CFI) or similar industry certification is highly desirable. Training or certification from the Army Corps of Engineers Construction Quality Management (CQM) for Contractors is also highly valuable.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Contractor Workspace: Reserved.

1.12.2 Contractor Identification Badges: Will be issued by the Government once all background checks are complete.

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs): Reserved

1.15 Data Rights: Reserved

1.16 Non-Disclosure Requirements: Reserved

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dma.mil/Services/Visual-Information/References/Limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this requirement on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: Reserved

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: Reserved

1.21 Safety: The Contractor is responsible for the safety of all persons employed by them and their subcontractors, as well as for the safety of government personnel and others in the areas affected by the project.

1.21.1 Before initiation of work at the job site, an Accident Prevention Plan (APP), including an Activity Hazard Analysis (AHA), shall be written by the Contractor for the specific work and hazards of the requirement and will be reviewed for acceptance by designated Government personnel.

1.21.2 The Contractor shall discuss the APP in any pre-construction conferences; or as required, that are convened by the KO or his COR prior to starting work on any phase of this PWS. Plans shall include all relevant information such as site-specific safety considerations, layout of storage areas, access to work areas, and personnel protection from project hazards.

The APP with accompanying AHA shall be submitted within 15 calendar days after requirement award.

1.21.3 The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work

1.21.4 The Contractor shall provide and enforce the use of all necessary personal protective equipment (PPE) for its employees, as required by federal, state, and local laws and regulations governing safety and health protection and other applicable occupational safety codes for the specific tasks being performed under this PWS

1.22 Environmental Compliance:

1.22.1 Environmental Compliance Plan and Program: The Contractor shall develop, implement, and maintain the environmental plans listed below. These plans shall be submitted to the COR for review and approval no later than 15 days prior to the start of on-site work. No work may begin until the COR has approved these plans in writing.

Waste Management and Recycling Plan Hazard Communication (HAZCOM) Program, including a full SDS binder Spill Prevention and Response Plan

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the requirement, shall complete AT Level I Training within three calendar days after requirement award date or effective date of incorporation of this requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the KO, if a COR is not assigned) within three calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within five after completion of the training.

1.23.2 OPSEC Training: Reserved

1.23.3 iWATCH Training: Reserved

1.23.4 Information Assurance (IA) Training Reserved

1.23.5 Personally Identifiable Information (PII): Reserved

1.24 Other Administrative Deliverables: See Deliverables Schedule

1.25 Notice to Proceed: Reserved

1.26 Electromagnetic Compatibility Directive: Reserved

1.27 Government Property and Services: Reserved

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer (KO) – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the KO to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, KO’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the KO as alternate CORs.”

American Society for Testing and Materials (ASTM) - a standards organization that develops and publishes voluntary consensus technical standards for a wide range of materials, products, systems, and services. ASTM does not enforce its standards, but they can become mandatory when cited by a government agency, corporation, or contract.

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

National Fire Protection Association (NFPA) - A global, self-funded nonprofit organization established in 1896, devoted to eliminating death, injury, property, and economic loss due to fire, electrical, and related hazards. Its codes are widely adopted by local, state, and federal governments as law.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SIPR – Secret Internet Protocol Router Network. A system of interconnected computer networks used by the US Department of Defense and Department of State to transmit classified information up to and including information classified SECRET.

SIPR Box - Colloquial term used to describe a SIPR network end user drop box. The SIPR box can be mounted on walls or desktops and provides physical security for surface mounted single or multiple network connections.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

AE Army in Europe

AHA Activity Hazard Analysis AR Army Regulation AT Anti-terrorism CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe COR Contracting Officer’s Representative DA Department of the Army DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property HLO High Level Objective IA Information Awareness IAC Installation Access Control ID Identification IT Information Technology

KO Contracting Officer

OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operations Security OSHA Occupational Safety and Health Administration PII Personally Identifiable Information PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Program RA Requiring Activity TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services Reserved

3.5 Special Tooling and Test Equipment: Reserved

3.6 Materials: Reserved

3.7 Training: Reserved

3.8 Common Access Cards (CAC): Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated requirement documents.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: Reserved

4.4 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS.

All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance.

Contractor's vehicles and equipment used in the performance of this requirement shall meet all Federal., State, and Local traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the KO.

4.5 Background Checks): The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the removal of existing carpet tiles and the installation of new carpet tiles at Bldg 700, Fort Eustis, VA in support of this Performance Work Statement (PWS).

5.2 Tasks: Tasks consist of the following:

5.2.1 Project Management

5.2.1.1 STD: The Contractor shall ensure All required plans, product data sheets, samples, and certifications are 100% complete and approved by the COR prior to the start of any related on-site work.

AQL: Zero deviations.100% of required documents must be submitted on time and approved before work begins.

5.2.2 Site Preparation and Protection:

5.2.2.1 STD: The Contractor shall ensure the work area is properly configured with all required protective coverings, dust barriers, and safety signage.

AQL: Zero deviations. Any observed deficiency (e.g., a torn dust barrier, missing signage. etc) must be corrected immediately upon discovery

5.2.3. Carpet Demolition and Disposal:

5.2.3.1 STD: The Contractor shall ensure that All construction debris is removed from the site and legally disposed of in accordance with the approved Waste Management Plan.

AQL: Zero deviations. 100% of waste must be legally disposed of.

5.2.4. Subfloor Preparation:

5.2.4.1 STD: The entire subfloor is prepared in 100% accordance with the PWS and flooring manufacturer's written instructions. The surface must be smooth, flat, clean, and free of all old adhesive residue.

AQL: 98% of the prepared floor area shall be free of defects upon initial inspection. 100% of all identified defects must be corrected before proceeding with installation.

5.2.5 Carpet Installation:

5.2.5.1 STD: The Contractor shall ensure the carpet tile is installed in 100% accordance with the manufacturer's written instructions, including dye lot management, pattern alignment, and proper rolling. Tiles must be fully seated and bonded.

AQL: No more than three minor aesthetic defects (e.g., slightly raised edge, minor pattern mismatch) per 2,500 sq ft. of installed area Zero "hollow" sounding tiles that indicate adhesion failure. 100% of identified defects must be corrected.

5.2.5.2 STD: To mitigate risk of damage to furniture, facilitate efficient and safe carpet installation, the Contractor shall Utilize jack-lifting devices to safely raise furniture and cubicles, conduct carpet demolition, and install new carpet. Workstations must remain level and stable throughout the installation process.

AQL: Zero deviations. 100% compliant

5.2.6 Contractor Quality Control:

5.2.6.1 STD: The Contractor shall execute all inspection, testing, and documentation activities as outlined in its Government-approved QCP

AQL: Zero deviations. 100% of QCP implementation

5.2.7 Site Cleanup and Closeout:

5.2.5.1 STD: At the end of each day, and upon project completion, the project work area is free of all contractor-generated debris, materials, and equipment. All punch-list items are completed.

AQL: Zero deviations. 100% of the project work area must be cleaned at the end of each day, upon project completion, and all punch list items must be marked as complete by the COR.

5.3 Service Contract Reporting

5.3.1 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Bldg 700 Carpet Replacement Requirement via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria.

Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service

Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,087 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

5.3.2 Contractor SCR Compliance: Contractor shall ensure that all information provided is accurate, complete and within suspense dates noted above with 100% compliance.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Department Of Defense Contract Security Classification Specification (DD Form 254)

6.1.5 The Army Physical Security Program (AR 190-13)

6.1.6 Contractor Identification (AE Reg 27-715)

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE STANDARD

PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY

LEVELS (AQLs)

METHOD OF

SURVEILLANCE

PRS#1

5.2.1 Project

Management

The Contractor shall ensure All required plans, product data sheets, samples, and certifications are 100% complete and approved by the COR prior to the start of any related on-site work.

Zero deviations.100% of required documents must be submitted on time and approved before work begins.

100% inspection

PRS#2

5.2.2 Site

Preparation and Protection:

The Contractor shall ensure the work area is properly configured with all required protective coverings, dust barriers, and safety signage.

Zero deviations.

Any observed deficiency (e.g., a torn dust barrier, missing signage.

etc) must be corrected immediately upon discovery

Periodic inspection

PRS#3

5.2.3. Carpet

Demolition and Disposal:

The Contractor shall ensure that All construction debris is removed from the site and legally disposed of in accordance with the approved Waste Management Plan.

Zero deviations.

100% of waste must be legally disposed of.

100% Inspection

PRS #4

5.2.4. Subfloor

Preparation:

The entire subfloor is prepared in 100% accordance with the PWS and flooring manufacturer's written instructions.

The surface must be smooth, flat, clean, 98% of the prepared floor area shall be free of defects upon initial inspection. 100% of all identified defects must be corrected before

Periodic Inspection

PERFORMANCE

OBJECTIVE STANDARD

PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY

LEVELS (AQLs)

METHOD OF

SURVEILLANCE

and free of all old adhesive residue.

proceeding with installation.

PRS #5

5.2.5 Carpet

Installation:

The Contractor shall ensure the carpet tile is installed in 100% accordance with the manufacturer's written instructions, including dye lot management, pattern alignment, and proper rolling.

Tiles must be fully seated and bonded.

No more than three (3) minor aesthetic defects (e.g., slightly raised edge, minor pattern mismatch) per 2,500 sq ft. of installed area Zero "hollow" sounding tiles that indicate adhesion failure. 100% of identified defects must be corrected.

Periodic Inspection

5.2.5.2 Carpet

Installation (cont)

To mitigate risk of damage to furniture, facilitate efficient and safe carpet installation, the Contractor shall utilize jack-lifting devices to safely raise furniture and cubicles, conduct carpet demolition, and install new carpet.

Workstations must remain level and stable throughout the installation process.

Zero deviations.

100% compliant

Periodic inspection

PRS #6

5.2.6 Contractor

Quality Control:

The Contractor shall execute all inspection, testing, and documentation activities as outlined

Zero deviations.

100% of QCP implementation

Periodic Inspection

PERFORMANCE

OBJECTIVE STANDARD

PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY

LEVELS (AQLs)

METHOD OF

SURVEILLANCE

in its Government-approved QCP

PRS #7

5.2.7 Site Cleanup

and Closeout

At the end of each day, and upon project completion, the project work area is free of all contractor-generated debris, materials, and equipment. All punch-list items are completed.

Zero deviations.

100% of the project work area must be cleaned at the end of each day, upon project completion, and all punch list items must be marked as complete by the

COR.

PRS #8 - Service Contract Reporting

(SCR)

PWS 5.3.1 and Requirement CLIN

The Contractor shall complete the information at the following address www.sam.gov.

Zero Deviation from Standard

100% Inspection

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To A001 Contractor’s Proposed QCP (Para 1.5.1)

Within 10 after date of contract award

One Electronic delivery via email using Microsoft Office Word or Power Point

To the KO through the

COR

A002 Contractor Work Plan (Para 1.5.4.3.1

Within 10 days after date of contract award

One Electronic delivery via email using Microsoft Office Word or Power Point

To the KO through the

COR

A003 Contractor List (Para 1.6.3)

NLT five working days after Contract Award

One Electronic delivery via email using Microsoft Office Word or Power Point

To the COR

A004 Installation Pass Log (Para 1.6.3.1

Within three calendar days after contract award

One Electronic delivery via email using Microsoft Office Word or Power Point

To the COR

A005 Contractor Key Personnel List (Para 1.10)

Within five days after contract award

One Electronic delivery via email using Microsoft Office Word or Power Point

To the COR

A006 Accident Prevention Plan (Para 1.21)

Within 15 calendar days after date of contract award

One Electronic delivery via email using Microsoft Office Word or Power Point

To the COR

A007 Anti-Terrorism Level I Training Certificate (Para 1.23.1)

Within three calendars days of training…