PWS Appendix C_CDRL and DID.pdf
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- Solicitation number
- 6973GH-24-MS-00009
About this file
This document contains two Contract Data Requirements Lists (CDRLs) and related Data Item Descriptions (DIDs) for a federal contract opportunity.
The CDRL L001 defines the requirements for submitting invoices, open commitments reports, and other related financial reports on a monthly basis. The CDRL L002 defines the requirements for submitting various program reports, including reports on government-furnished and contractor-acquired property, CDLS inventory, CDLS order and receipt information, task order status, and obsolete parts management.
The related federal contract opportunity is a pre-solicitation for Contractor Depot Logistics Support (CDLS) for General National Airspace System (GNAS) Static Transfer Switch (STS) Support. The incumbent contractor is L3 Harris Maritime Power & Energy Solutions INC, and the FAA intends to pursue a single-source award to the incumbent to avoid a gap in services. The FAA is seeking to determine if a competitive environment exists, and is requesting capability statements, programmatic approaches, and rough order of magnitude pricing from interested vendors by July 28, 2024.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| PWS Appendix B_FAA Order 4250.9C, Field Material Management and Control.pdf | ||
| L3 Harris Supported Parts List.xlsx | XLSX spreadsheet | |
| PWS STS Support_DRAFT.docx | DOCX document | |
| PWS Appendix A_CDLS Vendor User Guide.pdf |
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Text version
DD Form 1423-1, Jun 90
CONTRACT DATA REQUIREMENTS LIST
(1 DATA ITEM)
FORM APPROVED OMB
NO. 0704-0188
A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY
TBD A TDP TM OTHER CONTRACT BASE AWARD
D. SYSTEM / ITEM E. CONTRACT / PR NO. F. CONTRACTOR
Critical Essential Power Equipment TBD TBD
1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE OF DATA ITEM
L001 INVOICING AND OPEN COMMITMENTS N/A
4. AUTHORITY (DATA ACQUISITION DOCUMENT NO.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE
DID-L001 PWS 2.1 FAA LOGISTICS CENTER
7. DD 250 REQUIRED 8. APP CODE 9. DIST STATEMENT REQUIRED 10. FREQUENCY
NO N/A NO SEE BLOCK 16
11. AS OF DATE 12. DATE OF FIRST SUBMISSION 13. DATE OF SUBSEQUENT SUBMISSION
SEE BLOCK 16 SEE BLOCK 16 SEE BLOCK 16
14. D I S T R I B U T I O N
B. COPIES B. COPIES
A. ADDRESSEE FINAL A. ADDRESSEE FINAL
DRAFT REG ELECTRONIC DRAFT REG REPRO
AAQ-722 0 0 1
AJW-L830 0 0 1
(A) TOTAL 0 0 2 (B) TOTAL
15. TOTAL OF A & B 2
16. REMARKS:
BLOCK 10 – FREQUENCY:
MONTHLY, ELECTRONICALLY, BY THE 30TH CALENDAR DAY OF THE FOLLOWING MONTH
BLOCK 11 – AS OF DATE:
BY THE 30TH CALENDAR DAY OF THE FOLLOWING MONTH
BLOCK 12 – DATE OF 1ST SUBMISSION OF ALL REPORTS SHALL BE:
BY THE 30TH CALENDAR DAY AFTER THE FIRST MONTH OF CONTRACT AWARD
BLOCK 13 – DATE OF SUBSEQUENT SUBMISSIONS SHALL BE:
MONTHLY: BY THE 30TH CALENDAR DAY OF THE FOLLOWING MONTH THE DATA WAS COLLECTED FOR BLOCK 14 (B) CONTRACTOR SHALL PROVIDE THE GOVERNMENT WITH AN ELECTRONIC COPY VIA EMAIL.
17. PRICE GROUP: 18. ESTIMATED TOTAL PRICE:
G. PREPARED BY H. DATE I. APPROVED BY J. DATE
WILLIAM COMPTON JUNE 21, 2024 JOSH HUCKEBY JUNE 21, 2024
FAA DID L001 Page 1
DATA ITEM DESCRIPTION
1. TITLE
Invoice Submittal and Open Commitments
2. IDENTIFICATION NUMBER
DID-L001
3. DESCRIPTION/PURPOSE
3.1. The contractor’s CDLS invoice shall be the total amount owed for completed work of contract deliverables by CLIN. The Billing Report is a breakout of all the CDLS and Task orders.
3.2 Task Orders invoices shall be a sum of the utilized/approved quoted charges.
3.3 The Contractor CDLS Open Commitments Report shall show all CDLS part orders that are currently committed and not billed against CDLS funding.
3.4. The Contractor’s Open Task Commitments shall list all separate tasks that remain open.
Purpose: Method of vendor payment, to process timely invoice payments for work completed through e-invoicing. To identify the impact and magnitude of any significant cost or schedule variances.
4. APPROVAL DATE
06/21/24
5. RESPONSIBLE OFFICE
AJW-L830
6. REFERENCE
PWS Section 9
7. APPLICATION/INTERRELATIONSHIP
7.1 This Data Item Description (DID) contains the format and content preparation instructions for the data products generated by the specific task requirements included in the contract.
10. PREPARATION INSTRUCTIONS
Format & Content: Financial Reports for this program shall be submitted in electronic format & shall be transmitted via a secured method. Invoices shall be delivered via e-invoicing, with Deliverables to the FAA Contracting Officer, and the Contracting Officers Representative as defined below. All Reports shall be accurate and complete with all data fields completed.
10.1 CDLS Invoices: Invoices must be billed as CDLS work is completed.
10.1.1 Invoice: Each invoice must provide the P/N, Description, quantity, cost per item/line, site received, or site returned with S/N (if applicable), along with the FAALC LCSS “R” number. Stock purchases only require the P/N, Description, quantity, cost per item/line.
10.2 Task Order Invoices: Separate invoices shall be submitted for separate task orders when complete.
10.3 CDLS Open Commitments Report: This report shall list all parts currently in work status and contain at a minimum the following data.
10.3.1 Start Date
10.3.2 Vendor Name
10.3.3 FAA LCSS Order Number “R”
10.3.4 Part Number
10.3.5 Description/Comments
10.3.6 Quantity Ordered
10.3.7 Estimated Cost
10.3.8 Remaining Commitment
10.4 Task Order Open Commitments: This report shall list all open task orders by line item, cost, and their completion status.
DD Form 1423-1, Jun 90
CONTRACT DATA REQUIREMENTS LIST
(1 DATA ITEM)
FORM APPROVED OMB
NO. 0704-0188
A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY
TBD A TDP TM OTHER CONTRACT BASE AWARD
D. SYSTEM / ITEM E. CONTRACT / PR NO. F. CONTRACTOR
Critical Essential Power Equipment TBD TBD
1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE OF DATA ITEM
L002 PROGRAM REPORTS N/A
4. AUTHORITY (DATA ACQUISITION DOCUMENT NO.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE
DID-L002 PWS SECTION 8 AAQ-722
7. DD 250 REQUIRED 8. APP CODE 9. DIST STATEMENT REQUIRED 10. FREQUENCY
NO A NO SEE BLOCK 16
11. AS OF DATE 12. DATE OF FIRST SUBMISSION 13. DATE OF SUBSEQUENT SUBMISSION
SEE BLOCK 16 SEE BLOCK 16 SEE BLOCK 16
14. D I S T R I B U T I O N
B. COPIES B. COPIES
A. ADDRESSEE FINAL A. ADDRESSEE FINAL
DRAFT REG ELECTRONIC DRAFT REG REPRO
AAQ-722 0 0 1
AJW-L830 0 0 1
(A) TOTAL 0 0 2 (B) TOTAL
15. TOTAL OF A & B 2
16. REMARKS:
BLOCK 10 – FREQUENCY:
MONTHLY, ELECTRONICALLY, BY THE 5TH CALENDAR DAY OF THE FOLLOWING MONTH OR AS DEFINED IN THE PWS SECTION 8
BLOCK 11 – AS OF DATE:
MONTHLY, ELECTRONICALLY, BY THE 5TH CALENDAR DAY OF THE FOLLOWING MONTH OR AS DEFINED IN THE PWS SECTION 8
BLOCK 12 – DATE OF FIRST SUBMISSION:
MONTHLY, ELECTRONICALLY, BY THE 5TH CALENDAR DAY OF THE FOLLOWING MONTH OR AS DEFINED IN THE PWS SECTION 8
BLOCK 13 – DATE OF SUBSEQUENT SUBMISSION
MONTHLY, ELECTRONICALLY, BY THE 5TH CALENDAR DAY AFTER THE FIRST MONTH OF CONTRACT AWARD OR AS DEFINED IN THE PWS SECTION 8 BLOCK 14 (B) CONTRACTOR SHALL PROVIDE THE GOVERNMENT WITH AN ELECTRONIC COPY VIA EMAIL.
17. PRICE GROUP: 18. ESTIMATED TOTAL PRICE:
G. PREPARED BY H. DATE I. APPROVED BY J. DATE
WILLIAM COMPTON JUNE 21, 2024 JOSH HUCKEBY JUNE 21, 2024
FAA DID L002 Page 1
DATA ITEM DESCRIPTION
1. TITLE
Program Reporting
2. IDENTIFICATION NUMBER
DID-L002
3. DESCRIPTION/PURPOSE
3.1 Government Furnished Property (GFP); furnished to the contractor, owned by the government and used by the contractor to fulfil the requirements of this contract.
Contractor Acquired Property (CAP); parts purchased by the contractor and put into CDLS inventory at the governments expense.
3.2 A database shall contain all CDLS parts currently in stock at the vendor (GFE & CAP).
Parts mostly include expendable/consumable, serviceable, repairable, salvaged, refurbished, or reclaimed parts. Also included are products and parts purchased by a Program Office for site installations and held at the contractors’ warehouse. A database shall contain all parts in stock.
3.3 The FAA CDLS Web Based Interface Tool provides two-way ordering, shipping and returns information. It validates the shipment and closure of orders in the system for invoice validation.
3.3 CDLS Order Report is a consolidated/cumulative summary of all FAA CDLS orders.
3.4 Managing End of Life Issues, Failure Analysis and Non-receipt of return and repair (R&R) parts.
Dates from these reports are used for tracing maintenance actions, CDLS parts usage, failure analysis & resolution (trend analysis), etc.
4. APPROVAL DATE
06/21/24
5. RESPONSIBLE OFFICE
AJW-L830
6. REFERENCE
PWS – Section 8
7. APPLICATION/INTERRELATIONSHIP
7.1 This Data Item Description (DID) contains format and content preparation instructions for the data products generated by the specific task requirements included in the contract.
10. PREPARATION INSTRUCTIONS
Format & Content: Program Reporting for this contract shall be submitted in electronic format & transmitted via a secured method. The deliverable shall be delivered to the FAA Contracting Officer and the Contracting Officers Representative. All Reports shall be accurate and complete with all data fields completed.
10.1 Managing Government Property: Property must be managed per AMS T3.10.3.
10.1.1 Government Furnished Property (GFP)
10.1.2 Contractor Acquired Property (CAP)
10.2 CDLS and Program Inventory Parts Report: The Contractor shall maintain an inventory of all Government Furnished Property owned and provided by the Government on a separate list.
10.2.1 Location
10.2.2 Identifying Number
10.2.3 CDLS Part Number
10.2.4 OEM Part Number
10.2.5 OEM Manufacturer
10.2.6 Serial Number
10.2.7 Description of Item
10.2.8 Type of Property
10.2.9 Quantity on Hand
10.2.10 Cost of Item
10.2.11 Total Value of Line Item
10.3 FAA CDLS Web Based Interface Reporting Tool: The Contractor shall provide on-time deliverables and accurate updates to the CDLS web. Updates to the FAA’s web-based interface reporting tool must be made within 48 standard working hours or as shipping information becomes available.
FAA DID L002 Page 2
10.3.1 The contractor must respond to Orders and Tasks as defined in the PWS 3.9, 8.0 or 9.0.
10.3.2 The contractor must make accurate updates to the CDLS Web tool
10.4 CDLS Open Orders, Receipt, Shipment Reports: The Contractor shall provide a list of all Open Orders, estimated cost against current funding. A consolidated cumulative report of all CDLS order receipts and shipments. These reports should include at a minimum the following information.
10.4.1 Site location and ID
10.4.2 Description
10.4.3 Serial Number
10.4.4 Date Ordered
10.4.5 FAA LCSS Order Number “R#”
10.4.6 Part Number
10.4.7 OEM Part Number
10.4.8 OEM Manufacturer
10.4.9 Date Shipped
10.4.10 Quantity
10.4.11 Cost
10.4.12 RMA# (if applicable)
10.4.13 Date part Returned from site
10.5 Task Orders Report: The Contractor shall provide a consolidated cumulative report of all task orders. The report should include at a minimum the following information.
10.5.1 Site
10.5.2 Date awarded
10.5.3 Requisition Number
10.5.4 Contract Order Number
10.5.5 Description
10.5.6 Quantity
10.5.7 CLIN
10.5.8 Cost
10.5.9 Expected Schedule Date
10.5.10 Status of Completion
10.6 Notification of non-receipted parts: Non returned parts must be reported to the IM or COR as identified in the PWS 3.3 when not returned.
10.7 Ability to Manage End of Life Issues/Failure Reporting: The Contractor will notify the FAA of any pending obsolete parts and maintain a cumulative report of obsolete part numbers for Power Programs supported under this contract. The Contractor will work with FAA’s second level Engineering (SLE), Logistics Centers (LC) Engineer, or COR to identify obsolete parts substitution or replacements for parts that are not considered form, fit, and function replacements. FAA’s SLE, LC Engineer, or COR will assist and provide approval for all non-form, fit, and function Engineering Changes. The report will include at a minimum.
10.7.1 Original Part Number
10.7.2 Manufacturer
10.7.3 Description
10.7.4 Replacement/Alternate Part Number
10.7.5 Replacement Part Manufacturer
10.7.6 Mean Time Between Failure
10.7.7 Systems/Product Used On
10.7.8 Description of Changes
| L001 CDRL Invoices - Open Commitments - Reports 6.21.24 |
| L001 DID Invoices - Open Commitments - Reports 6.21.24 |
| L002 CDRL Program Reports 6.21.24 |
| L002 DID Program Reports 6.21.24 |
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