PWS_ Annex H- Automated Roll Up Doors -20250812.pdf

Annex H (attachment #1)

Facility Maintenance – Vertical

Maintenance and Repair Service Contract for Automated and Rollup doors

Table of Contents

1.0 GENERAL INFORMATION

1.1 Overview

1.1.1 Workload Requirement

1.1.3 Diagnosis and Analysis

1.2 Components

1.3 Work Management and Control

1.3.1 Reporting Requirements

1.3.1.1 Service Plans

1.3.2 Publications and Forms

1.3.3 Facilities Maintenance Instruction

2.0 DESCRIPTION OF SERVICES

2.1 Facility Workload

2.2 Natural Gas Appliance and Equipment

2.3 Heating, Ventilation, and Air Conditioning (HVAC)

2.4 Eye Washes and Safety Showers

2.5 Roof Gutters, Drains, and Downspouts

2.6 Automatic Doors

2.7 Overhead Doors

2.8 Gates, Fences, Barriers and Dock Levelers

2.9 Air Compressors/Unfired Pressure Vessels

2.10 Plumbing

2.11 Sanitary Wastewater Treatment and Collection System (Septic Tanks)

2.12 Industrial Wastewater Treatment Plant (IWTP)

2.13 Heating/Cooling Plants

2.14 Winterization and De-Winterization (Mothballed Buildings)

2.15 Reserved

2.16 Lift Stations

2.17 Sedimentation Tanks Maintenance

2.18 Electrical

2.19 Auxiliary Generators

2.20 Grounding Points, Lightning Protection, and Cathodic Protection Maintenance

2.21 Security Systems

2.22 Fire Alarm, Fire Suppression and building Mass Notification Systems

2.23 Reserved

2.24 PM for Barracks Buildings

2.25 Elevator Maintenance

2.26 Swimming Pools and Hot Tubs

2.27 Keys and Locks

2.28 Food Service Equipment (FSE)

2.29 Dining Facility (DFAC) Maintenance

2.30 Crane and Load Scales Maintenance and Load Testing. N/A

2.31 Glass and Glazing

3.0 WORK CAPABILITY LEVELS

4.0 Self-Help Program

5.0 Operation and Maintenance of Energy Conservation Systems. N/A

6.0 Sign Shop Operations. N/A

7.0 Utility Systems

8.0 Uninterruptible Power Supply (UPS) Systems

9.0 Area Lighting

10.0 Utility Marking

11.0 Pumps and Pumping Stations

12.0 Natural Gas and Propane Distribution System

13.0 Propane Tanks and Distribution Systems

14.0 Water Distribution Systems

15.0 Storm Water Collection System

16.0 Preventive Maintenance of Storm Water Systems

17.0 Reporting Requirements of Storm Water Systems. N/A

18.0 Training. See item 2.5.2 of Annex A document

19.0 Certification. The contractor shall provide certified personnel as required by law. All required certifications shall be kept current and valid. See deiverable

20.0 Other Utility Systems. N/A

21.0 Fuel Storage and Distribution Systems

22.0 Fuel-Powered Pump Maintenance

23.0 Emergency/Backup Generators (not attached to building)

25.0 Water Standpipes

26.0 Other Sanitary Wastewater Collection Systems

27.0 Fire Loop System Hydrants

28.0 Training of Personnel. Annually

PART 29 – SPECIFIC TASKS

30.0 Technical Exhibit List:

ASTM INTERNATIONAL (ASTM)

INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS (IEEE)

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

1.3 SUBMITTALS

1.4 QUALITY ASSURANCE

1.5 WARRANTY

1.6 SEISMIC REQUIREMENTS

A. PART 2 PRODUCTS

2.2 CONDUIT AND FITTINGS

2.3 OUTLET BOXES AND COVERS

2.4 CABINETS, JUNCTION BOXES, AND PULL BOXES

2.5 WIRES AND CABLES

2.6 SPLICES AND TERMINATION COMPONENTS

2.7 DEVICE PLATES

2.9 MOTORS

2.10 LOCKOUT REQUIREMENTS

2.11 HAZARDOUS LOCATIONS

2.12 MANUFACTURER'S NAMEPLATE

2.13 FIELD FABRICATED NAMEPLATES

2.14 WARNING SIGNS

2.16 FACTORY APPLIED FINISH

2.17 SOURCE QUALITY CONTROL PART 3 EXECUTION

3.2 FIELD FABRICATED NAMEPLATE MOUNTING

3.3 WARNING SIGN MOUNTING

3.4 FIELD APPLIED PAINTING

1.0 General Information.

1.1 Overview. The Contractor shall inspect, repair and maintain Automated sliding and/or not sliding doors and motorized and/or non motorized chain Rollup doors listed in TE 01- Inventory List.

1.1.1 Workload Requirement. See specific Tasks Item 29 in this document.

1.1.2 Installed Building Equipment (IBE). N/A.

1.1.3 Diagnosis and Analysis. The Contractor shall provide follow-up analysis and diagnosis of equipment failure as requested or shown in section 1.1.3.2.

1.1.3.1. The primary aim is to identify the factors that contributed to and/or resulted in the failure of maintenance, service, repair and/or operation of real property, infrastructure, and systems at Fort Buchanan, and to identify and implement actions to prevent repeated future failure due to the same failure reasons. The Contractor shall:

a. Provide a detailed description and explanation of the failure.

b. Identify the root cause or causes of the problem.

c. Provide possible actions and solutions to prevent future occurrences, an explanation of the pros and cons of these actions, a cost analysis of these actions, and the Con-tractor’s recommended action.

d. The selection and implementation of the appropriate action.

e. Review, documentation, and analysis of the outcome.

f. Suggent change in procedures, training, PWS, etc. as needed.

1.1.3.2 The Contractor shall provide additional analysis or diagnosis when:

a. Directed by the Contracting Officer (KO), Contracting Officer Representative (COR) or alternate.

b. DPW determines is necessary due to unfavorable maintenance, repair, and inspect.

c. After catastrophic, unusual, or unforeseen events that result in adverse maintenance, repair, and service requirements

d. When notified of unsatisfactory performance by Fort Buchanan or other Regulatory

Agencies (Occupational Safety and Health Administration (OSHA), Directorate of Emergency Services (DES), etc.)

e. After any unplanned stoppage, outage, or failure of an electrical power outage.

1.2 Components. The Contractor shall perform preventive maintenance (PM) or (PMO) annually and repairs as required. Facilities and components covered under this Common Level of Support (SERVICE) include, but are not limited to, the following:

a. Automated Doors

b. Automated Sliding Doors

c. Motoreized Rolling Doors

d. Non Motorized Rolling doors

1.3 Work Management and Control.

1.3.1 Reporting Requirements. The Contractor shall prepare and maintain all maintenance records, files, and reports during the contract period for all option years.

1.3.1.1 Service Plans. Within thirty (30) calendar days of the start of the contract, the Con-tractor shall submit to the KO/COR an initial Service Plan schedule organized by Functional Area at minimum to include all items in TE 01 Doors Inventory. The Service Plan shall de-scribe all preventive maintenance services to be performed during the complete fiscal year and their frequencies (annually) as reflected by this Contract, standard operating proce-dures/orders, and proposed staffing. Same will be done during the next option years.

1.3.1.1.1 High Risk Utilities Plan. N/A

1.3.1.1.2 Snow and Ice Removal. N/A

1.3.1.1.3 Freeze Plan. N/A

1.3.1.2 Emergency Operating Plan. The Contractor shall explain in their QC Plan how the Contractor proposes to utilize their personnel, materials, and equipment to respond to and accomplish emergency maintenance or repair work during all regular duty hours for any utility outages. The QC Plan shall include a procedure to follow in the event that a applicable door stop working. The plan shall outline a contingency plan for providing repair, replace-ment, or backup sources such as spare units during the breakdown.

1.3.1.3 Other Emergency Services to include, but not limited to:

a. Emergency work due to a malfunction in automated doors system.

b. Response to emergency sevices

1.3.2 Publications and Forms. Specific publications and forms required for the accomplish-ment of work described in this SERVICE are listed in Annex A item 6- Deliverables.

1.3.3 Facilities Maintenance Instruction. This instruction addresses the Standard Operat-ing Procedure (SOP) for Maintenance and Repair (M&R).

2.0 Description of Services. The Contractor shall develop and submit to (after KO ap-proval) a Comprehensive annually PM/PMO and Repair Program. PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component re-placement on specific building doors and its component equipment included at facilities which are listed in TE 01, IAW to the PM tasks specified in item 29 of this document and using TE 04 and TE08. The Contractor shall submit the Comprehensive PM and Repair Program for this service within 30 days after receipt of approval to start. Work that is outside the scope of a PMO shall be accomplished through a service.

2.1 Facility Workload. TE 04 and TE 08 provides PM workload requirements for this ser-vice. Historical data can be requested to the COR from work orders performed by tenants and contractor being in the past. The historical data detail the completed inspections, maintenance and repairs

2.1.1 BUILDER Sustainment Management System (SMS). N/A

2.2 Natural Gas Appliance and Equipment. N/A

2.3 Heating, Ventilation, and Air Conditioning (HVAC). N/A

2.4 Eye Washes and Safety Showers. N/A

2.5 Roof Gutters, Drains, and Downspouts. N/A

2.6 Automatic Doors. The Contractor shall inspect and perform repairs to the automatic doors listed in TE 01. The service includes inspecting and adjusting to confirm that all screws are tight, springs are in good shape, threshold is secure and fits properly, the on and off switch works properly, and door closing speed is adjusted to comply with the Uniform Federal Accessibility Standard (UFAS), and the Americans with Disability Act Accessibility Guidelines (ADAAG). The Contractor shall document repairs and inspection results, and make this information available upon request.

2.7 Overhead Doors. The Contractor shall inspect and maintain the overhead doors, in-cluding electronically driven or motorized doors, operators, and controls identified in TE 01.

The Contractor shall verify doors in fire-rated walls meet the corresponding fire rating re-quired by the building code(s). PM shall include inspection, adjustment, alignment, proper fit, testing of controls and safety devices, and lubrication of overhead doors.

2.8 Gates, Fences, Barriers and Dock Levelers. N/A

2.9 Air Compressors/Unfired Pressure Vessels. N/A

2.10 Plumbing. N/A

2.11 Sanitary Wastewater Treatment and Collection System (Septic Tanks). N/A

2.12 Industrial Wastewater Treatment Plant (IWTP). N/A

2.13 Heating/Cooling Plants. N/A

2.14 Winterization and De-Winterization (Mothballed Buildings). N/A

2.15 Reserved.

2.16 Lift Stations. N/A

2.17 Sedimentation Tanks Maintenance. N/A

2.18 Electrical. N/A

2.19 Auxiliary Generators. N/A

2.20 Grounding Points, Lightning Protection, and Cathodic Protection Maintenance. N/A

2.21 Security Systems. See Access Control System Section. N/A

2.22 Fire Alarm, Fire Suppression and building Mass Notification Systems. N/A

2.23 Reserved.

2.24 PM for Barracks Buildings. N/A

2.25 Elevator Maintenance. N/A

2.26 Swimming Pools and Hot Tubs. N/A

2.27 Keys and Locks. Where doors require keys to be operated or the door is locked, the contractor will be required to contact the facility manager on list provided on Technical Ex-hibit 7 Buildings Facilities Managers List for proper support.

2.28 Food Service Equipment (FSE). N/A

2.29 Dining Facility (DFAC) Maintenance. N/A

2.30 Crane and Load Scales Maintenance and Load Testing. N/A

2.31 Glass and Glazing. N/A

3.0 Work Capability Levels. N/A

4.0 Self-Help Program. N/A

5.0 Operation and Maintenance of Energy Conservation Systems. N/A

6.0 Sign Shop Operations. N/A

7.0 Utility Systems. N/A

8.0 Uninterruptible Power Supply (UPS) Systems. N/A

9.0 Area Lighting. N/A.

10.0 Utility Marking. N/A

11.0 Pumps and Pumping Stations. N/A

12.0 Natural Gas and Propane Distribution System. N/A

13.0 Propane Tanks and Distribution Systems. N/A

14.0 Water Distribution Systems. N/A

15.0 Storm Water Collection System. N/A

16.0 Preventive Maintenance of Storm Water Systems. N/A

17.0 Reporting Requirements of Storm Water Systems. N/A

18.0 Training. See item 2.5.2 of Annex A document.

19.0 Certification. THE CONTRACTOR SHALL PROVIDE CERTIFIED PERSONNEL AS

REQUIRED BY LAW. ALL REQUIRED CERTIFICATIONS SHALL BE KEPT CURRENT

AND VALID. SEE DELIVERABLE.

20.0 Other Utility Systems. N/A

21.0 Fuel Storage and Distribution Systems. N/A

22.0 Fuel-Powered Pump Maintenance. N/A

23.0 Emergency/Backup Generators (not attached to building). N/A

24.0 Other Water Distribution Systems.

25.0 Water Standpipes. N/A

26.0 Other Sanitary Wastewater Collection Systems. N/A

27.0 Fire Loop System Hydrants. N/A

28.0 Training of Personnel. Annually.

PART 29 – SPECIFIC TASKS

29.0 SPECIFIC TASKS/REQUIREMENTS:

29.1. BASIC SERVICES. The contractor shall provide services for all Inspection, Preventive Maintenance, Repair/replacement and attend Services Calls required to support and ensure operational integrity of Fort Buchanan Automated sliding and/or not sliding doors and mo-torized and/or non motorized chain Rollup doors listed in technical exhibit # 01. Trained and qualified personnel shall perform Inspection, Testing and Maintenance ITM and repair tasks.

At no time shall apprentice-level crafts persons be allowed to execute the ITM tasks in this service contract without a qualified supervisor on site.

29.2 SERVICE: This service shall cover, at a minimum, all labor and parts required to per-form including, but not limited to, Preventive Maintenance Inspections, a minimum of one

(1) time per year (annually), equipment covered, work covered, description of responsibili-ties, repairs, etc. All maintenance & repairs shall be per the manufacturers Operations & Maintenance recommendations such as, but not limited to: clean, lubricate, adjust, repair or replace worn components as required and necessary.

29.3 SAFETY INSPECTIONS: During the annual P.M. inspections, the Contractor shall con-duct safety inspections to ensure compliance with all standards and current life and safety building codes. Technicians / Mechanics / Contractor / Vendor must advise the Technical POC of any and all concerns arising from the preventive maintenance inspections to allow DPW the opportunity to up-grade, rebuild, retrofit and/or renovate the existing Automatic Doors / Automatic Door equipment. The Contractor must also provide cost estimate prior to performance of the work in case works related supersedes the contract tresshold of $2,500.

The Contractor shall provide DPW cost break down proposal for any and all up grading, as required by the latest life safety building codes.

29.4 ADDITIONAL PREVENTIVE MAINTENANCE INSPECTIONS: If required for O&M work as referenced in 29.2 above, the Contractor shall be required to perform re-inspection at no additional cost to the Government.

29.5 ROUTINE MAINTENANCE SERVICE: The Contractor shall provide all personnel, equipment, tools, materials, repair parts, supervision, and other items and non-personal services necessary to provide Routine Maintenance for the described Doors located at Fort Buchanan, Puerto Rico.

29.5.1 Scheduled Maintenance: The Contractor shall provide an inspection, preventive maintenance program, which shall ensure that all doors operating systems standards are met. The Contractor's work and services shall be accomplished IAW applicable Army Tech-nical Manuals, manufacturer's instruction and recommendations, and the Contractor's schedules. Upon completion of any maintenance work, the door system and its components shall be clean, and kept in safe place. All components and parts shall be tight fitted. All lubrication shall have been accomplished, and the equipment shall operate within its design limitations, at not less than the required efficiency levels.

29.5.2 Maintenance Tracking Log. The Contractor shall provide the COR a written monthly Log (Excel spreadsheet), to be attached to the report item 29.5.3, with comments for each door maintained. The monthly report shall be submitted via email (Excel spreadsheet) by the second working day of the next month (for the previous month work).

29.5.3 Maintenance Report. In addition to the tracking log report the contractor shall submit TE #4 or TE #8 as part of the required documentation. Each buildings listed in TE01 will have only one annual maintenance report that will document and identify in remarks each door number with finding/corrections (if no finding or corrections were found will include :”no finding or correction required for that specific door number”), except building 37 and 689 which have different door types in the same building. Example; For building 689, contractor will submit 3 different reports. Report #1- Roll up doors quantities (electronic operation) will include 11 doors maintenance service, report #2- Roll up doors quantities (Manual opera-tion) will include 7 doors maintenance service and Report #3- Automatic Sliding Doors will include 2 doors maintenance service. At the end of the year contractor will provide 52 annual reports on 49 buildings for 251 doors.

29.5.4 During scheduled maintenance if a repair is required, contractor will perform those at the moment if less than $2,500. The contractor shall provides all invoices evidences at-tached to the report. If required repairs are over the contract tresshold of $2,500 then pro-posal needs to be submitted to the COR for proper approval.

29.5.5 Maintenance Log Sheet Requirements. The Contractor shall affix a log sheet to the wall in a protective sleeve on the right hand interior side of the door that will list the following information: the Door Building Number, Name of the Company performing the maintenance, company telephone number, Department of Public Works (DPW) COR, Demand Mainte-nance Orders (DMO), DPW Desk telephone number, date of next scheduled performance, technician’s name performing service, date service was performed and an area for remarks.

This form should be designed so that multiple inspections can be noted. Each door within a facility shall have a separate log and protective sleeve.

29.6. SERVICE CALLS. The Contractor shall pick up routine Demand Maintenance Orders (DMOs) from the Service Contract COR or alternate for work to be performed. Emergency DMOs shall be picked up upon notification. The Contractor will inform the COR immediately by telephone when a DMO is completed regardless of its priority. The contractor shall accu-rately complete all the required information on the Government furnished DMO form or from a call, text or email made by the COR or alternate. All materials and costs shall be accurately listed separately on the report. Additional sheets may be used for listing materials if there is insufficient room. The Contractor shall furnish the completed original DMO to the COR, one additional copy to the responsible individual at the facility which signed the DMO at time of completion, and maintain one copy for contractor records. In addition, all documentation shall be submitted within 5 working days prior to submitting invoices to the COR.

A service call shall be defined as: door will not open, door will not close, safety device is inoperative, and loss of check action in cycle. The contractor shall provide on-site service within the time established for routine or emergency calls.

29.6.1. ROUTINE SERVICE Priority 2 Routine DMO. The Contractor shall respond to Prior-ity 2 DMOs within the next working day after receipt of notification, which will only be given during business hours 7:30 a.m. to 4:30 p.m. Monday through Friday. (NOTE: No overtime

(OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40 hour work week; flexible work schedule may be considered).

All service calls will be accomplished during regular working hours Monday thru Friday 7am-4pm. If abnormal condition occurs, it will be managed and attended for each particular scenario as a modification to the contract.

29.6.1.2 Routines Tracking Log. The Contractor shall provide the COR a written monthly Log (Excel spreadsheet), to be attached to the report item 29.6.1.3, with comments for each door repaired, plus a log of routine DMOs for each door. The monthly report shall be sub-mitted via email (Excel spreadsheet) by the second working day of the next month (for the previous month work).

29.6.1.3 Routine Report. In addition to the tracking log report the contractor shall submit TE #4 or TE #8 as part of the required documentation.

29.6.2 EMERGENCY SERVICE: Two (2) Hour Emergency Service- Provide responses to a service calls when an unsafe condition exists or cannot secure the doors for lock-up.

Contractor must be able to provide emergency support during regular working hours 0700-1600 (should the need arise). For emergency situations during non-duty hours the contract manager may receive a call, email or text of the situation by the COR or alternate and shall coordinate to be attended NLT the first (1) hour of the next working day.

29.6.2.1 Priority 1 Emergency DMO Protocol. The contractor shall respond to Priority 1 DMOs immediately and must be on the job site and working within 2 hours after receipt of an emergency service call during regular working hours. If the emergency is out of regular working hours or weekends the contractor must be on the job site and working the first hour of the next working day. Contractor shall work continuously without interruption and shall arrest the emergency condition before departing the job site (e.g., safety issue, secu-rity, vulnerability, stability, or service interruption, etc.). If further labor and material (follow up work) are required to complete the repair, and the total cost is above tresshold ($2,500), contractor will provide proposal on the same day. Purchase order shall be done the same day of proposal approval and evidence shall be provided to the COR. Contractor will also provide daily status update and evidence on parts purchase arrival and/or corrections re-pairs. Such follow up work shall be considered part of the original service emergency call.

**A specific CLIN called “Emergency Service Calls” will be provided for this type of services response.

29.6.2.2 Emergencies Tracking Log. The Contractor shall provide the COR a written monthly Log (Excel spreadsheet), to be attached to the report item 29.6.2.3, with comments for each door repaired, plus a log of routine DMOs for each door. The monthly report shall be sub-mitted via email (Excel spreadsheet) by the second working day of the next month (for the previous month work).

29.6.2.3 Emergencies Report. In addition to the tracking log report the contractor shall sub-mit TE #4 or TE #8 as part of the required documentation.

29.7 During Service calls attended if a repair is required, contractor will perform those at the moment if less than $2,500. The contractor shall provides all invoices evidences attached to the report. If required repairs are over the contract tresshold of $2,500 then proposal needs to be submitted to the COR for proper approval.

29.8. The Government reserves the right to give the Contractor multiple services calls. When multiple services calls are issued, the Contractor shall timely respond to each service, ac-cording to the type of service call provided.

29.9. REPAIRS. The Contractor shall acquire the parts and materials required for the per-formance of this contract, all parts and materials shall be standard products of manufactur-ers regularly engaged in the production of such parts and materials. Examples are: a stoked chain hoist, damaged slat, burned motor, damaged spring, misaligned tracks, etc.

These repairs may occur during any inspection, maintenance or routine or emergency ser-vice provided. The Contractor shall maintain original supplier's invoice, tickets, sales slip(s), warranties, or other documents identifying items purchased under this contract. All documents shall be available for the Contracting Officer's review and audit. The Contractor shall keep a running cost of the ODC CLIN for the contract with supporting documentation.

The Contractor will attach to the DMO a listing and cost of all parts, materials and man hours used on a repair, this information will be supplied to the COR within the first 2 work-ing days of the next month. Contractor will be required to complete repairs NLT 7 days af-ter visit for repairs under tresshold which not requires approval (only invoicing evidence) and 15 days, after approval, for repairs above the tresshold which requires government approval.

29.9.1. Under threshold Repairs Definition: Part or equipment to be repair or repaired by replacement because they are damaged and/or not functional. The total cost for these re-pairs shall be less than $2,500, including the cost of the equipment or part In these case contractor shall work continuously without interruption and shall arrest the situation condition before departing the job site (e.g., safety issue, security, vulnerability, stability, or service interruption, etc.) and continuos the very next working day.

29.9.2. Over threshold Repairs: Part or equipment to be repair or repaired by replacement because they are damaged and/or not functional. The total cost for these repairs shall be more than $2,500, including the cost of the equipment or part. In these case contractor shall provide a proposal to the COR for proper approval (see see PWS Annex A item 2.1.14.3).

29.9.2.1. Over threshold Repairs proposal. In case there is a required repair which cost is above the established tresshold of $2,500, the contractor shall submit a proposal for repairs NLT three (3) working days after the site visit. These repairs must be completed within fifteen

(15) days excluding when parts are ordered or delay is authorized by COR.

29.9.3. Work Delays. For any repair work delay, not caused by the contractor, it will be required to provide evidence as emails with manufacturer, purchase orders, shipping status, etc. to prove that the reason of the delay was caused by third parties.

29.9.4. Invoices. All cost related to repairs will be detailed and all invoices, of items pur-chased, will be included in the reports submitted. All these repairs are covered by the con-tract. If invoice are not included, contractor will not be able to be reimbursed.

29.9.5 Repairs Reports. Contractor shall provide detailed reports using as reference TE04 or TE08 NLT the 2nd working day of next month.

29.9.6 When repairs are done using labor/materials only (no parts/equipment), contractor will submit a quote with description of work even if it is under the $2,500 tresshold, for proper approval of government. An specific CLIN for labor will be used in these instances.

20.9.7 Unidentified Parts/Materials Budget Limit- During each year of contract a certain amount of money will be limited for all required repairs. This will have a separated CLIN.

Contractor shall assure to track all repairs to not overdo any repairs above the established budget limit in this contract.

29.6. The Contractor shall be responsible for securing door openings if repairs cannot be accomplished during the workday. The Contractor shall not perform any major repairs without the prior written approval of the COR. (see see PWS Annex A item 2.1.14.3)

29.7. The Contractor shall not take more than one primary door out of service in the same facility at any one time without prior written approval of the COR. Any bay door/hangar door that is not due to fair wear and tear shall be identified by the Contractor. Contractor shall annotate work orders as (NFWT).

29.8. Non-Fair Wear and Tear (NFWT) Damages, Identification, and Processing.

29.8.1. Identification of NFWT by the COR. Request for repairs may be called in to the DPW DMO Reception Desk by unit/activities. If there are indications that damages are a result of NFWT, the COR will conduct an investigation. If the damages are determined to be NFWT, the COR will notify the unit point of contact (POC) of the NFWT determination for further action.

29.8.2. At no time will the Contractor proceed with NFWT repair on this requirement.

29.9. Upon completion of work, the Contractor will inform the COR immediately by telephone that the DMO is completed regardless of its priority and obtain a signature from the point of contact of the using activity (Tenant) on the DMO indicating the work has been completed and that the door in need of repair is operational. The COR will make the final determination regarding the acceptance or rejection of the work completed.

29.10. The Contractor shall clean work areas after service and/or repairs have been com-pleted.

29.11. The Contractor shall provide barricades and/or warning signs in areas where work is being performed, IAW OSHA regulation 29 CFR, Part 1910.

29.12. Schedule of Repairs/Preventative Maintenance. The Contractor shall furnish to the COR a weekly schedule of doors under repair by email no later than 4:00 p.m. of Friday prior to the week the work is scheduled to be performed.

29.12.1. Contractor must follow the original work plan as closely as possible but in case that the initial annual preventive maintenance plan change provide an updated mainte-nance schedule. This shall only happens for a justificable reason.

29.12.1.2. The Contractor shall report immediately to the COR if they cannot gain access to buildings listed on the schedule for preventative maintenance. The scheduled preventative maintenance will then be rescheduled for a specific date and time in which access is granted.

29.13. Performance Evaluation Meetings. To minimize schedule risks and evaluate work performance, the contract’s Project Manager may be required to meet monthly with the Gov-ernment. Further, meeting time shall be used to identify work scheduled for performance during the following week, as well as work previously accomplished and its impact on the schedule. The COR, as applicable, will prepare and distribute minutes of each meeting.

29.14. Other Systems Attached to The Doors of This Service Contract. Contractor may be able to support as required to others specific systems attached to the doors. The demarca-tion point will be sensor end connecting this other device.

29.15.1 Panic system option. This system does not require maintenance but in case that damaged or affected by the door functionality, it will be repaired by this contract. In these cases, contractor shall first advise the COR and provide a quote for approval, to repair ex-isting panic devices in selected buildings. Panic device consists of safety mechanism that locks door using a panic button installed near a desk or designated area. When Panic button is pressed, door shall remain locked until operator disables the panic system. Panic system is not an access control system, it is a security option to prevent access from an unauthor-ized person.

29.15.2 Security access control system. Any system related as magnets and others com-ponents related to access control is not part of this contract. Those components belong to the installation security division of the directorate of emergencies service (DES). Any sup-port required in this type of system that affects this service contract it shall be brought to the COR attention for proper coordination with the security office at the installation.

29.15.3 Air Curtains. Where air curtains are attached to a door in this service contract, the point of demarcation will be the sensor or module that activates the air curtain. The air cur-tain is not part of this contract.

29.15.4 Power point of demarcation. Power circuit or branch feeder related to the doors in this service contract is not contractor responsibility. Any issue with power arriving the doors, including disconnective switches, will be attended by DPW trough the COR.

29.16. Doors Identification. At the first provided maintenance, contractor shall identify with label numbers each of the doors in this contract. This will provide a reference of which door belong the service, repair or maintenance report provided. Label will be 5” H x 7” W, color black with number in yellow and be paste in a visible area next to the door at the interior side. Label shall name door type and number assigned. Label information example; Auto-mated Door #1 or Roll Up Door #1.

29.16.1 Door Identification Support. During the first provided maintenance the contractor shall coordinate support with the government, DPW Business and operation integration di-vision (BIO), with the intent to identify TE01 listed door’s exact locations.

29.17. Doors Brands (for reference only). Some of the doors brands in this service contract are;

- Cookson (B. 689)

- Overhead Door (B. 689)

- TORMAX (B. 34, 37, 38, 399, 630)

- Stanley ( Bldg. 21)

- HORMANN (394 Apparatus)

- CORNELL (B.609)

PART 30 TECHNICAL EXHIBIT LISTING

30.0 Technical Exhibit List:

TE 01 - Technical Exhibit 1 Doors Inventory.

TE 02 - Technical Exhibit 2 Automatic Doors Regular and Sliding Report-Checklist.

TE 03 - Technical Exhibit 3 Automatic Doors Regular and Sliding type Components Im-ages (Typical).

TE 04 - Technical Exhibit 4 Roll Up Doors automatic and non-automatic Report-Checklist.

TE 05 - Technical Exhibit 5 Roll Up Doors type Components Images (Typical).

TE 06 - Technical Exhibit 6 Fort Buchanan Buildings Site Map (may be distributed in a larger size as requested)

TE-07 - Technical Exhibit 7 Buildings Facilities Managers List

TE-08 - Technical Exhibit 8 Electrical Interior Technical Specifications

Reports-checklist TE 04 and TE 08 will be used for any Maintenance, Repair or Service provided. Contractor shall submit one report that collects all doors in a building for mainte-nance purpose annually. When mayor repair, service or emergency occurs (as required), the same form will be used but for that specific door.

TE 01 – Automatic and Roll Up Doors Inventory.

Fort Buchanan Roll Up and Automatic Door Systems Inventory

Item

Building Number

Facility Description & User Name

Roll up doors quantities (Electronic Op-eration)

Roll up doors quantities (Manual Opera-tion)

Automatic

Sliding doors

Automatic Regular doors

1 21 HEALTH CLINIC-MEDCOM 2

2 34 ADMIN GEN PURP BLDG-DPW 6

3 37 OPER & MAINT- DPW 9 4

4 38 ENTOMOLOGY FAC-DPW 1

5 124 GOLF WATERWELL RM- DFMWR 1

6 152 WELCOME CENTER-D H R 1

7 159 AUTO SKILL CENTER-DFMWR 10

8 161 RECREATIONAL SUPP FACDFMWR 2

9 172 GOLF CLUB HOUSE-DFMWR 9

10 315 RESERVE CENTER- PRARNG 1

11 357 USAR CTR- 1st MSC 1

12 389 VEHICLE STOR SHED- POST FAC 3

13 390 ADM GEN PURP BLDG- SEVERAL 2

14 394 APPARATUS BLDG- D E S 4

15 504 ADMIN GEN PURP BLDG- LRC 1

16 507 USAR CENTER- 1st MSC 4

17 509 STORAGE GEN PURP INST-LRC 5

18 511 ORG CLASSRM/STORE-DPTMS 1

19 512 ADM GEN PURP -SEVERAL 4

20 514 ADM GEN PURP - SEVERAL 1

21 521 GEN STORAGE- DPW 6

22 522 STORAGE GEN PURP INST-LRC 7

23 523 USAR CENTER- 1st MSC 8

24 525 USAR CENTER- 1st MSC 8

25 527 INFO SYS FAC-NEC 1

26 529 STORAGE GEN PURP- LRC 6

27 540 ARNG ARMORY- USP&FO 1

28 541 ARNG ARMORY- USP&FO 4

29 546 CLASSROOMS- PRANG 1

30 547 LOCKER ROOMS-PRANG 8

31 550 VEHICLE SHOP- PRANG 3

32 565 ORG STORAGE- DEP SCHOOL 1

33 606 EXCHANGE SERVICE- AAFES 4

34 607 ARNG ARMORY- PRARNG 5

35 608 HSG FURN STR- DPW 8

36 609 MOTORPOOL- 1st MSC 3

37 610 ORG STORAGE - DEP SCHOOL 2

38 611 MIL CLOTHING- AAFES 5

39 612 EXCH WAREHOUSE-AAFES 8

40 613 STORAGE GEN PURP -LRC 7

41 614 EXCHA WAREHOUS-AAFES 8

42 615 VEHICLE MAINT SHOP- PRARNG 4

43 630 VISITOR CENTER VCC- D E S 1

44 660 COMMUNITY CLUB- DFMWR 2

45 677 GAS/SERVICE STATION- AAFES 4

46 689 EXCHANGE & DECA- AAFES 11 7 2

47 700 ELEM SCHOOL- DODEA 5

48 1110 CHILD DEVELOPMENT CENTER-CDC 4

49 1342 NEW RESEVE CENTR- 1st MSC 1

TOTAL 55 131 17 18

TE 02 - Technical Exhibit 2 Automatic Doors Report-Checklist.

Contractor shall provide all labor, materials, equipment, parts and supervision to provide maintenance and/or repair services to existing sliding or regular opening automatic doors system using the following report form. The buildings covered under this PWS are indicated on TE-01. The maintenance requires to be performed annually. Any emergency or service call may be provided as requirement arrives.

Fort Buchanan Automatic Doors Maintenance Report

Automatic Door Annual Maintenance

Door Type & Number

Building Number Date of Inspection

Green Yellow Red Door automatic system appears to operate as designed- Color Code (Color code is based on the following criteria:

Green = No deficiencies or only noncritical deficiencies;

Yellow= System operates but has critical deficiencies;

Red= System is inoperable

System Manufacturer

Manufacturer Date

Important Notes:

1) Firstly, ensure that you have a thorough understanding of the specific model and make of the automatic door you are working on. Different doors may have different maintenance requirements, so it is crucial to be familiar with the manufacturer’s guidelines and recommendations.

2) Secondly, pay close attention to the safety precautions outlined in the checklist. Automatic doors can pose potential hazards if not properly maintained, so always prioritize safety. This includes wearing appropriate personal protective equipment, such as gloves and safety glasses, and following lockout/tagout procedures when necessary.

Preventive Maintenance Checklist: √ or X ***Where one of the checklist items does not apply write N/A***

☐ Check the door’s sensors and ensure they are functioning properly.

☐ Inspect the door’s tracks and rollers for any signs of wear or damage.

☐ Lubricate all moving parts, including hinges and bearings.

☐ Check the door’s motor and electrical connections for any issues.

☐ Test the door’s safety features, such as emergency stop buttons and safety edges.

☐ Inspect the door’s frame and glass for any cracks or damage.

☐ Clean the door’s exterior and interior surfaces.

☐ Test the door’s operation and make any necessary adjustments.

☐ Check the push bar, latch, and other components for signs of wear ☐Include a label indicating that door is “automatic” and will open using hand sensor, hand sensor should have a label indicating “wave to open “.

☐ Schedule regular maintenance appointments to ensure continued proper functioning.

Comments and/or Findings: Follow item 1.1.3 Diagnosis and Analysis in this document.

Completion:

Door system restored and left in ser-vice

Date Time

Inspector Name

Inspector Signature

Witness

Witness Signature

Witness Name and signature can be the building facility manager (Tenant) or POC and is for acknowledgement only of technician presence during that day. Not obtaining this building representative signature will fail for considering the report.

Supporting Pictures: Only required when repairs

TE 03 - Technical Exhibit 3 Automatic Doors Regular and Sliding type Components Images and list of parts (Typical).

Automatic Doors basic components Images ( Typical )

Regular opened automated door components (Typical). Building 34 doors Example.

Hand Sensor ( Typical ):

Wall Mounted (Interior) Pole Mounted (Interior)

Sliding opened automated door components (Typical)

Existing Fort Buchanan Sliding Doors Examples

Bldg. 689 PX Hall Bldg. 689 PX Entrance Doors

Bldg. 689 DECA entrance Bldg. 21 Clinic entrance sensor Key switch with and without operating modes and span selector (Typical):

Bldg. 152 Welcome Center Bldg. 689 PX

Doors Activator Sensors (Typical)

Sliding Door Sensor (Interior) Bldg 689 PX Sliding Door Sensor Bldg 689 PX Hall

TE 04 - Technical Exhibit 4 regular and automatic Roll-up Doors

Contractor shall provide all labor, materials, equipment, parts and supervision to provide repair and maintenance services to existing regular or automatic opening roll-up door sys-tems using the following report form. The buildings covered under this PWS are indicated on TE-1 – Building list. maintenance requires to be performed annually. Any emergency or service call may be provided as requirement arrives.

Fort Buchanan Roll Up Doors Maintenance Report

Rool Up Door Annual Maintenance

Door Type & Number

Building Number Date of Inspection

Green Yellow Red Door automatic system appears to operate as designed- Color Code (Color code is based on the following criteria:

Green = No deficiencies or only noncritical deficiencies;

Yellow= System operates but has critical deficiencies;

Red= System is inoperable

System Manufacturer

Manufacturer Date

Important Notes:

1) Firstly, ensure that you have a thorough understanding of the specific model and make of the roll up door you are working on. Different doors may have different maintenance requirements, so it is crucial to be familiar with the manufacturer’s guidelines and recommendations.

2) Secondly, pay close attention to the safety precautions outlined in the checklist. Roll up doors can pose potential hazards if not properly maintained, so always prioritize safety. This includes wearing appropriate personal protective equipment, such as gloves and safety glasses, and following lockout/tagout procedures when necessary.

Preventive Maintenance Checklist : √ or X ***Where one of the checklist items does not apply write N/A***

ROLLING DOORS:

☐ Inspect door alignment and level.

☐ Inspect slats and endlocks for damage.

☐ Inspect guides, bottom bar and hood for damage.

☐ Inspect all weather-stripping for wear or damage.

☐ Adjust spring and lubricate bearings.

☐ Inspect and tighten fasteners.

☐ Inspect and lubricate chain hoist.

☐ Inspect locks for proper operation and lubricate.

☐ Inspect and tighten all sprockets and shaft collars.

☐ Inspect safety labels, placement and condition.

☐ Inspect, operate and lubricate manual operator functionality

ELECTRIC OPERATORS:

☐ Inspect and adjust limit switches.

☐ Inspect and adjust belts.

☐ Inspect and adjust brake.

☐ Inspect gear reducer.

☐ Inspect operator mounting.

☐ Inspect and test disconnect.

☐ Inspect and lubricate roller chain.

☐ Inspect and tighten all sprockets.

☐ Inspect safety labels, placement and condition.

☐ Inspect Push buttons and manual override switch proper functionality ☐ Inspect Crank Handle is accesible

Comments and/or Findings: Follow item 1.1.3 Diagnosis and Analysis in this document.

Completion:

Door system restored and left in ser-vice

Date Time

Signature

Witness

Witness Sig-nature

Witness Name and signature can be the building facility manager (Tenant) or POC and is for acknowledgement only of technician presence during that day. Not obtaining this building representative signature will fail for considering the report.

Supporting Pictures: Only required when repairs

TE 05 - Technical Exhibit 5 Automatic Roll Up Doors regular and automated opened type Components Images (Typical).

Roll Up Doors basic components (not all included)

Roll Up Doors basic components Images ( Typical )

Existing Roll Up Automated Doors Typical in Fort Buchanan

Bldg. 394 Doors Exterior (4 in total) Bldg. 394 Doors Control

Bldg. 394 Doors Interior (4 in total) Bldg. 509 Doors Exterior (5 in Total)

Existing Manual Pull Up Rolling Doors- Area 500

TE 06 - Technical Exhibit 6 Fort Buchanan Buildings Location Site Map (Revised 2023)

Note: An updated and digital version will be provided to the contractor by the COR for better resolution of map with the purpose for buildings numbers locations.

TE-07 - Technical Exhibit 7 Buildings Facilities Managers List

Note: This list is a reference and will vary during the course of the project for the constant changes that occurs in each directorate.

TE 08 - Technical Exhibit 8 Interior Distribution System technical specification

SECTION 26 20 00

PART 1 GENERAL

1.1 REFERENCES

INTERIOR DISTRIBUTION SYSTEM

08/23

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic des-ignation only.

ASTM INTERNATIONAL (ASTM)

ASTM D709 (2017) Standard Specification for Laminated Thermosetting Materials

INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS (IEEE)

IEEE 81 (2012) Guide for Measuring Earth Resis-tivity, Ground Impedance, and Earth Surface Potentials of a Ground System

IEEE C2 (2023) National Electrical Safety Code

IEEE Stds Dictionary (2009) IEEE Standards Dictionary: Glossary of Terms & Definitions INTERNATIONAL ELECTRICAL TESTING ASSOCIATION

NEMA 250 (2020) Enclosures for Electrical Equipment (1000 Volts Maximum)

NEMA FU 1 (2012) Low Voltage Cartridge Fuses

NEMA ICS 6 (1993; R 2016) Industrial Control and Systems: Enclo-sures

NEMA MG 1 (2021) Motors and Generators

NEMA VE 2 (2018; ERTA 1-2 2018) Cable Tray Installation Guidelines

NEMA WD 1 (1999; R 2020) Standard for General Color Requirements for Wiring Devices

NEMA Z535.4 (2023) Product Safety Signs and Labels

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 70 (2023) National Electrical Code

NFPA 70E (2024) Standard for Electrical Safety in the Workplace

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

29 CFR 1910.147 The Control of Hazardous Energy (Lock Out/Tag Out)

29 CFR 1910.303 Electrical, General

UL SOLUTIONS (UL)

UL 1 (2005; Reprint Jan 2022) UL Standard for Safety Flexible Metal Conduit

UL 44 (2018; Reprint May 2021) UL Standard for Safety Thermoset-Insulated Wires and Cables

UL 83 (2017; Reprint Mar 2020) UL Standard for Safety Thermoplastic-Insulated Wires and

UL 360 (2013; Reprint Jan 2024) UL Standard for Safety Liquid-Tight Flexible Metal Conduit

UL 467 (2022) UL Standard for Safety Grounding and Bonding Equipment

UL 486A-486B (2018; Reprint Jul 2023) UL Standard for Safety Wire Connectors

UL 486C (2018; Reprint May 2021) UL Standard for Safety Splicing Wire Connectors

UL 1660 (2019; Reprint May 2024) Liquid-Tight

Flexible Nonmetallic Conduit

1.2 DEFINITIONS

Unless otherwise specified or indicated, electrical and electronics terms used in these specifications, and on the drawings, are as defined in IEEE Stds Dictionary.

1.3 SUBMITTALS

Government approval is required for all submittals. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-03 Product Data

Cable;

Roll-up door components electrical and mechanical;

Chain Hoists;

Sensors;

Automatic door components electrical and mechanical (Sliding type);

Automatic door components electrical and mechanical (regular type);

Panic Devices;

Push Buttons;

Conduits;

Junction Boxes;

Controls;

1.4 QUALITY ASSURANCE

1.4.1 Regulatory Requirements

In each of the publications referred to herein, consider the advisory provi-sions to be mandatory, as though the word, "must" had been substituted for "should" wherever it appears. Interpret references in these publications to the "authority having jurisdiction," or words of similar meaning, to mean the Contracting Officer. Provide equipment, materials, installation, and workman-ship in accordance with NFPA 70 unless more stringent requirements are speci-fied or indicated. NECA NEIS 1 shall be considered the minimum standard for workmanship.

1.4.2 Standard Products

Provide materials and equipment that are products of manufacturers regularly en-gaged in the production of such products which are of equal material, design and workmanship and:

a. Have been in satisfactory commercial or industrial use for 2 years prior to bid opening including applications of equipment and materials under similar circumstances and of similar size.

b. Have been on sale on the commercial market through advertisements, manufacturers' catalogs, or brochures during the 2-year period.

c. Where two or more items of the same class of equipment are required, provide products of a single manufacturer; however, the component parts of the item need not be the products of the same manufacturer unless stated in this section.

1.4.2.1 Alternative Qualifications

Products having less than a 2-year field service record will be acceptable if a certified record of satisfactory field operation for not less than 6000 hours, exclusive of the manufacturers' factory or laboratory tests, is fur-nished.

1.4.2.2 Material and Equipment Manufacturing Date

Products manufactured more than 3 years prior to date of delivery to site are not acceptable.

1.5 WARRANTY

Provide equipment items supported by service organizations that are reasona-bly convenient to the equipment installation in order to render satisfactory service to the equipment on a regular and emergency basis during the warranty period of the contract.

1.6 SEISMIC REQUIREMENTS

Provide seismic details as indicated.

a. PART 2 PRODUCTS

2.1 MATERIALS AND EQUIPMENT

As a minimum, meet requirements of UL, where UL standards are established for those items, and requirements of NFPA 70 for all materials, equipment, and de-vices.

2.2 CONDUIT AND FITTINGS

Conform to the following:

2.2.1 Rigid Metallic Conduit N/A

2.2.2 Flexible Metal Conduit

UL 1, limited to 6 feet.

2.3 OUTLET BOXES AND COVERS

UL 514A, cadmium- or zinc-coated, if ferrous metal. UL 514C, if nonmetallic.

2.4 CABINETS, JUNCTION BOXES, AND PULL BOXES

UL 50; volume greater than 100 cubic inches, NEMA Type 1 enclosure; sheet steel, hot-dip, zinc-coated. Where exposed to wet, damp, or corrosive envi-ronments, NEMA Type 3Ror4Xas indicated.

2.5 WIRES AND CABLES

Provide wires and cables in accordance applicable requirements of NFPA 70 and UL for type of insulation, jacket, and conductor specified or indicated. Do not use wires and cables manufactured more than 24 months prior to date of delivery to site.

2.5.1 Conductors:

a. Conductor sizes and capacities shown are based on copper, unless indicated otherwise.

b. Conductors No. 8 AWG and larger diameter: stranded.

c. Conductors No. 10 AWG and smaller diameter: solid.

d. Conductors for remote control, alarm, and signal circuits, classes 1, 2, and 3: stranded unless specifically indicated otherwise.

e. All conductors: copper.

2.5.1.1 Equipment Manufacturer Requirements

When manufacturer's equipment requires copper conductors at the terminations or requires copper conductors to be provided between components of equipment, provide copper conductors or splices, splice boxes, and other work required to satisfy manufacturer's requirements.

2.5.1.2 Minimum Conductor Sizes

Provide minimum conductor size in accordance with the following:

a. Branch circuits: No. 12 AWG.

b. Class 1 remote-control and signal circuits: No. 14 AWG.

c. Class 2 low-energy, remote-control and signal circuits: No. 16 AWG.

d. Class 3 low-energy, remote-control, alarm and signal circuits: No. 22

AWG.

2.5.2 Color Coding

Provide color coding for service, feeder, branch, control, and signaling cir-cuit conductors.

2.5.2.1 Ground and Neutral Conductors

Provide color coding of ground and neutral conductors as follows:

a. Grounding conductors: Green.

b. Neutral conductors: White.

c. Exception, where neutrals of more than one system are installed in same raceway or box, other neutrals color coding: white with a different colored (not green) stripe for each.

2.5.2.2 Ungrounded Conductors

Provide color coding of ungrounded conductors in different voltage systems as follows:

a. 208/120 volt, three-phase

(1) Phase A - black

(2)…