PWS and PRS For CYS Camp.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Hawaii National Guard Youth Leadership Directional Symposium Services

1.0 General: Contractor will provide certified lifeguard for all swimming activities and certified staff to execute the high ropes course at the camp site for the Hawaii National Guard Youth Leadership Directional Symposium and Annual Camp June 4th, 2025, to June 10th, 2025.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to perform the high ropes course at the camp site and a certified lifeguard for services, as defined in this PWS.

1.2 Background: Youth Symposium and Annual Camps are training events for ages 6- 18 that bring together youth within the state. This training events provide leadership and collaborative partnership experiences and assist school-aged youth ages 6-18 with the development of personal/life skills/resilience. The targeted ARNG school-aged population, within a reasonable commuting distance of your youth that target specific Child and Youth Program objectives found in AR 215-1

1.3 Period of Performance (PoP): The Period of Performance shall be from June 4th, 2025, to June 10th, 2025.

1.4 General Information:

1.4.1 Place and Performance of Services: From June 4th, 2025, to June 10th, 2025.the contractor shall provide services between the hours 1600-1730 on June 4th, 2025, 0800-1730 from June 5th, 2025 to June 9th, 2025 and 0800 to 1100 on June 10th,2025.

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4.2 Camp Environment over Hotel Environment: Camp site allows the school-aged youth ages 6-18 to be in a concentrated area with the youth coordinator and the volunteers. If the symposium/annual camp was held in a hotel the youth will be spread out on various floors and often separate towers (depending on location). There will not be enough staff to monitor them. The camp environment also allows for the leadership training through the high ropes course. There is no hotel that can offer that. This training is part of the resilience training.

1.4.3 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.5 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.2 Acronyms:

AQL Acceptable Quality Level CM Contract Manager DoD Department of Defense COR Contracting Officer Representative CYPLC Child and Youth Program Lead Coordinator GSA General Services Administration KO Contracting Officer POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan

5.0 Requirements: The contractor shall:

5.1 Provide a qualified lifeguard for all ocean and pool activities.

5.2 Provide qualified staff to supervise and conduct the high ropes course on their facilities. The contractor shall provide a safety brief to all participants before the activity.

Each participant will complete and return the camps waiver before the activity. There will be no more than 8 no less than 4 staff members conducting the activity. This High Ropes activity

5.2.1 Participants will be required to sign a physical waiver before they are allowed to participate in the High Ropes Course. A copy of this waiver will be held by the Lead Child and Youth Program Coordinator during the participant’s time at the facility. The original copy will be given to the contractor of the services. The high ropes course is part of the resiliency and leadership training set forth by the CYSS Funding resource guidance of QCYS funds under specific tasks.

The DoD Guidebook for Service Contract Reporting in SAM, available on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. The General Services Administration (GSA) has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, that can be accessed by going to https://sam.gov and searching the “HELP” section. The SAM Federal User Guide is also available in the “HELP” section for comprehensive instructions on navigating SAM. Contractors requiring assistance using SAM should contact the Federal Service Desk at https://www.fsd.gov.

Description of Services: NON-PERSONAL SERVICES: Contractor will provide lodging with individual beds, meeting space and meals for the Hawaii National Guard Child and Youth

Symposium/Annual Camp June 4th, 2025, to June 10th, 2025, for 30 school-aged youth ages 6-

18 and 6 adult volunteers

6.0 Room reservations/Check In

6.1 Individual beds must be available for 36 Attendees. Separate beds will be available for males and females from June 4th, 2025, to June 10th, 2025.

6.2 Contract will hold 36 Beds open for event.

6.3 Check In will be on Wednesday 4 JUN 2025 approximately 1600.

6.4 Check Out will be on Saturday 10 JUN 2024 approximately 1100.

6.5 Government reserves the right to cancel this contract up to 7 days prior.

7.0 Room Accommodations

https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://www.fsd.gov/

7.1 Occupants will have access to proper restroom/ shower facilities in their rooms.

7.2 Rooms will have heating, cooling and electricity.

7.3 Attendees will be lodged in one area or gender defined cabins.

8.0 Facilities Available

8.1 Venue must have dining facility, which can accommodate 36 attendees with meals.

8.2 Meeting room will be available at 1600 on 4 June 2025 until 1100 10 JUN 2025 to accommodate 36 attendees and AV equipment.

9.0 Meals

9.1 Facility must provide catered meals on the following dates and times.

9.1.1 4 JUN 2024 0800-0830 Breakfast (8 pax)

1200-1300 Lunch (8 Pax)

1745-1815 Dinner (36 Pax)

9.1.2 5 JUN 2024 0800-0830 Breakfast

1200-1300 Lunch

1745-1815 Dinner

9.1.3 6 JUN 2024 0800-0830 Breakfast

1200-1300 Lunch

1745-1815 Dinner

9.1.4 7 JUN 2024 0800-0830 Breakfast

1200-1300 Lunch

1745-1815 Dinner (8 pax)

9.1.5 8 JUN 2024 0800-0830 Breakfast (8 Pax)

1200-1300 Lunch (8 Pax)

1745-1815 Dinner

9.1.6 9 JUN 2024 0800-0830 Breakfast

1200-1300 Lunch

1745-1815 Dinner (8 Pax)

9.1.7 10 JUN 2024 0800-0830 Breakfast (8 pax)

9.2 Catering will provide alternative meals for attendees with food allergies at no additional cost.

10.0 Payment Procedures

10.1 Venue fees, all meals, lodging space for 36 participants and meeting space will be paid for under contract. An invoice will be sent to the National

Guard contract office no later than one week after event for reimbursement.

10.2 The government reserves the right to cancel the event no later than 7 days to event with no cost or liability for payment.

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.1 Provide a qualified

lifeguard for all ocean and pool activities

The contractor shall provide a qualified lifeguard for scheduled swimming at their facility.

Meets the standard 85% of the time during the contracted session.

Periodic Inspection /CYPLC

5.2 Provide qualified

staff to supervise and conduct the high ropes course on their facilities.

The contractor shall provide a safety brief to all participants before the activity. Each participant will complete and return the camps waiver before the activity. There will be no more than 6 no less than 4 staff members conducting the activity.

Meets the standard 85% of the time during the contracted 2 session.

Onsite monitoring / CYPLC