PWS_3-142_Latham_20240601.pdf

PWS D Co 3-142 AHB 1-15 JUNE 2024

Performance Work Statement

(PWS)

D Co 3-142 AHB AT, Contracted Feeding

At Latham, NY

SECTION 1

1 DESCRIPTION OF SERVICES: The New York Army National Guard (NYARNG) anticipates Catering for all feeding needs at Army Aviation Support Facility #3 (AASF3) at Latham during 1-15 June 2024 Annual Training (AT). Meals are to be delivered to 330 Old Niskayuna Road, Latham, NY 12110 by the contractor. Meals are to be Individually packaged by contractor.

1.1 SPECIFIC REQUIREMENTS: The Contractor will supply or have all paper products and eating utensils.

1.1.1 The contractor will appoint in writing a supervisor authorized to act on the contractor’s behalf during the performance of this contract and will provide the COR a written designation of the supervisor via email 48 hours prior to any change in contractor supervision. This individual will be the single point of contact between the Contracting Officer Representative COR and contractor on all matters of the contract.

1.2 GENERAL INFORMATION:

1.2.1 HOURS OF OPERATION: Delivery for breakfast meals will be 0700, lunch will be at 1130, and dinner meals at 1600.

1.2.2 QUANTITY: Contractor will provide quantity specified in Appendix A (Troop Meal Paperwork).

1.2.3 DIETARY RESTRICTIONS: None.

1.3 STANDARDS OF CONDUCT: The contractor will conform to specified professional standards. The vendor shall be Serve Safe certified and conduct their business accordingly. Must keep food at proper temperatures to ensure bacteria growth is not present temps for hot 140 degrees F, Cold 40 Degree F.

1.3.1 The contractor will follow all Federal, State, and local laws, regulations, policies, permits and insurance. Have a food delivery vehicle (food dedicated) no other materials, no food, or boxes of food on set on floor, containers used to hold beverages will be clearly labeled, all food that is set on tables needs to be covered or contained. Food should be set up and in mermite trays or warming racks to remain warm for serving times. Food set out for consumption will be properly covered if required.

1.3.2 Failure to maintain sanitary work and feeding environment will constitute a breach in standards.

1.4 SPECIAL INSTRUCTIONS:1.4.1 The use of alcoholic beverages or illegal drugs by Contractor personnel while on duty is forbidden. Any violation shall be cause for immediate removal of the offender(s) by the Contractor from further work. Removal of employee(s) for such cause does not relieve the Contractor of the requirement to supply sufficient personnel to adequately perform services.

1.4.2 The government reserves the right to change quantities of meals 3 days prior to the starting period of performance. If this change is required, a modification will be generated by the contracting officer. The contractor will not perform any work above the stated quantities authorized by the contracting office.

1.5 RELOCATION OR MOVE OF LOCATIONS: Government will not change location without a 2 week notice to the vendor. As well as reciprocation of this policy goes to the vendor.

1.6 ADDITIONAL WORK BY CONTRACTOR: Any additional goods or change to work specified which may be performed by the Contractor, either at his own volition or at the request of an individual other than a duly appointed contracting officer; except as may be explicitly authorized in the contract, will be done at the financial risk of the Contractor.

Only the Contracting Officer is authorized to bind the Government to a change in the specifications, terms, or conditions of this contract.

1.7 SECURITY REQUIREMENTS:

1.7.1 Controlled Unclassified Information (CUI). Observation of events, operations, physical changes, etc. may reveal sensitive information. Therefore, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties.

CUI includes any images, data or information, or observed events that reveal information about government operations, personnel, equipment; including, but not limited to: head-counts, activities, schedules, work/deployment frequency, routines, techniques, procedures, assets, weapons, equipment, personnel names, titles, positions, personnel movements, facility conditions, repairs, equipment movements, equipment orders, deliveries, shipments, etc. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract must be immediately reported to the installation Security Office.

1.7.2 Contractor and all associated sub-contractors will not release, perform, display, or disclose any Controlled Unclassified Information (CUI) to any person other than its own employees who require these data to perform the contracted services. Non-disclosure will specifically include data particular to para 1.2 and Appendix A; such as delivery schedules, service dates and times, quantities, locations, conditions, indicators of usage, and any observed troops.

1.7.3 The contractor, contractor employees, and associated sub-contractors will NOT disclose to unauthorized third parties, unofficial websites (including Social Networking sites), company websites, publications, newsletters or other any media; any CUI images, data or information that may reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. Company press releases related to this contract will be coordinated through the Contracting Officer.

1.7.5 Contractor and all associated sub-contractors’ employees will provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7.5 Contractor and all associated sub-contractors’ employees will comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

1.8 ACCESS CONTROL:

1.8.1 All persons requesting access to the Armed Forces Reserve Center must have a legitimate purpose to access the installation under the terms of this contract, and must present a current valid Government (Federal, State, or Local) issued photographic identification card. All persons must present identification to any acting security personnel upon request at any installation access control point or during any point of occupation.

1.8.2 All contractor employees will always carry proper photo identification with them. The contractor must ensure compliance with all regulations and orders of the installation which may affect performance.

1.8.3 Unscheduled gate closures by Security Personnel may occur at any time, causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. All vehicles are subject to search and inspection pursuant applicable regulations.

1.8.4 Any person requesting to bring a privately or commercially owned vehicle onto Armed Forces Reserve Center will provide current documentation to show that the vehicle is properly registered with a Department of Motor Vehicles or a private vehicle leasing agency in the Continental United States (CONUS). Failure to provide proper documentation will result in denial of vehicular access to the installation. Vehicles entering Army Aviation Support Facility #3 at Latham will be subject to inspection upon entry.

1.8.5 Any moving violation of any applicable motor vehicle regulation may result in the termination of that contractor employee's installation driving privileges.

1.8.6 Hours of access for delivery vehicles and shipments are 6:00 AM - 5:00 PM daily.

Contractor will provide all coordination with unit POC’s on-site to receive all deliveries and pick-ups incident to this contract. Government shall not greet contractor suppliers and shall not accept deliveries or pickups on behalf of contractor.

1.8.7 The contractor's employees will become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. The inability of contractor employees or deliveries to gain proper access to Army Aviation Support Facility #3 at Latham shall not constitute an excuse for nonperformance under this contract.

1.8.8 Contractors and contractor employees will be escorted at all times in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The contractor will coordinate prior with the COR and/or the facility security office for access when required. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, shall be escorted at all times in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.8.9 Contractor employees will not attempt access into any Soldier building or sleeping areas.

SECTION 2

2 GOVERNMENT FURNISHED EQUIPMENT AND GOVERNMENT FURNISHED

PROPERTY, MATERIAL, EQUIPMENT, SERVICES, UTILITIES (GFP/M/E/S/U):

2.1 GENERAL. The unit Point of Contact (POC) listed in Appendix A will provide any other specifics needed during the duration of the contract.

2.2 Materials: The Government shall not furnish paper products, cleaning products, or any other materials or supplies.

2.3 Services: N/A

2.4 Utilities: N/A

2.5 Equipment: N/A

2.8 Contractor Manpower Reporting (CMR): NA

SECTION 3

3 SERVICES SUMMARY: The services to be performed by the Contractor during the period of this requirement at all times and places are subject to review by the Contracting Officer and the Contracting Officer's Representative (COR).

3.1 The COR is the authorized individual who will perform assessments of the Contractor's performance. COR may inspect the Dining Facility, for compliance with contract terms and governing regulations. The assessment/inspection will be based on the Quality Assurance Surveillance Plan (QASP) provided. The COR shall utilize relevant TB MED 530 and AR 30-22 guidance.

3.2 The Contractor’s performance will be evaluated at least once daily during contract performance. For those tasks listed on the QASP, the COR will follow the methods of surveillance specified. The COR shall record all surveillance observations. When an observation indicates other than a “GREEN” rating, the COR will require the Contract Manager or representative to initial the observation. The initialing of the observation does not constitute concurrence with the observation; only acknowledging that they have been made aware of the defective performance.

3.3 The COR is required to submit completed QASPs and any other supporting documentation, i.e., DD 2772 (Contract Discrepancy Report) generated during contract performance, to the Contracting Officer within five workdays of contract completion.

3.4 The COR may use the Supplemental Surveillance Checklist to assist in completing the QASP.

APPENDIX A

FEEDING SCHEDULE

DATE Headcount – Breakfast Meals Headcount – Lunch Meals Headcount – Dinner Meals

6-1-24 6 PAX (P) 0700 Menu Day 1 33 PAX (P) 1130 Menu Day 2 10 PAX (P) 1600 Menu Day 1

6-2-24 10 PAX (P) 0700 Menu Day 2 33 PAX (P) 1130 Menu Day 4 10 PAX (P) 1600 Menu Day 3

6-3-24 10 PAX (P) 0700 Menu Day 3 33 PAX (P) 1130 Menu Day 5 10 PAX (P) 1600 Menu Day 4

6-4-24 10 PAX (P) 0700 Menu Day 4 33 PAX (P) 1130 Menu Day 6 10 PAX (P) 1600 Menu Day 8

6-5-24 10 PAX (P) 0700 Menu Day 5 33 PAX (P) 1130 Menu Day 8 10 PAX (P) 1600 Menu Day 9

6-6-24 10 PAX (P) 0700 Menu Day 6 33 PAX (P) 1130 Menu Day 9 10 PAX (P) 1600 Menu Day 11

6-7-24 10 PAX (P) 0700 Menu Day 18 33 PAX (P) 1130 Menu Day 18 10 PAX (P) 1600 Menu Day 14

6-8-24 10 PAX (P) 0700 Menu Day 1 33 PAX (P) 1130 Menu Day 11 10 PAX (P) 1600 Menu Day 13

6-9-24 10 PAX (P) 0700 Menu Day 2 33 PAX (P) 1130 Menu Day 12 10 PAX (P) 1600 Menu Day 1

6-10-24 10 PAX (P) 0700 Menu Day 3 33 PAX (P) 1130 Menu Day 16 10 PAX (P) 1600 Menu Day 3

6-11-24 10 PAX (P) 0700 Menu Day 4 33 PAX (P) 1130 Menu Day 2 10 PAX (P) 1600 Menu Day 4

6-12-24 10 PAX (P) 0700 Menu Day 5 33 PAX (P) 1130 Menu Day 5 10 PAX (P) 1600 Menu Day 9

6-13-24 10 PAX (P) 0700 Menu Day 6 33 PAX (P) 1130 Menu Day 6 10 PAX (P) 1600 Menu Day 11

6-14-24 10 PAX (P) 0700 Menu Day 1 33 PAX (P) 1130 Menu Day 1 10 PAX (P) 1600 Menu Day 14

6-15-24 10 PAX (P) 0700 Menu Day 18 33 PAX (P) 1130 Menu Day 20 N/A

Symbols:

P – Pre-Packaged Meals

POINT OF CONTACT:

NAME: SSG Surprenant, Kris

UNIT: D Co 3-142 AHB

EMAIL: kris.surprenant.mil@army.mil

PHONE: 518-786-4436