PWS 23Dec2025.pdf

PERFORMANCE WORK STATEMENT

DATASCRIBE DUPLICATION SYSTEM SUPPORT

23 December 2025

1. DESCRIPTION OF SERVICES. The contractor shall furnish labor, travel, parts, and material necessary to provide scheduled and non-scheduled maintenance of the DataScribe Duplication System to the 402d Software Engineering Group (SWEG), Robins Air Force Base, GA. Services required include equipment maintenance, software and any needed upgrades.

1.1 Scheduled Maintenance: The contractor shall perform Preventive Maintenance (PM) four

(4) times per year at three (3) month intervals and shall contact the Government representative to establish the date and time to perform the PM operation.

1.1.1 The contractor and System Manager (SM) shall coordinate the preventive maintenance schedules. The contractor shall submit to the SM on an annual basis a tentative maintenance schedule for the life of the contract. PM will include, but is not limited to, system software upgrades, licensing issues, optimizing system software, making corrective adjustments as deemed necessary to keep the system in normal operating condition, lubrication, cleaning and making corrective adjustments, and replacing maintenance parts as deemed necessary to keep the system in good operating condition. Field engineering changes shall be installed during PM and any problems that have occurred since last PM shall be corrected.

1.2 Annual system certification shall be performed, which includes any upgrades to software and licensing in support of SWEG. The following require annual support:

LINE ITEM DESCRIPTION

1 SN003SOS04 Provide Annual Support includes existing control unit and two HP 9144 tape drives.

2 SN2003W2K002 Provide Annual Support includes existing control unit, (2) two Blu-ray disk drives with Acard SCSI adapters, (3) LS120 3.5” floppy disk drives with Acard SCSI adapters, (1) one 3.5” MO drive.

3 SN2003W2K001 Provide Annual Support includes existing control unit and the following drives: (5) five 4MM tape drives, (1) one 8MM tape drive, (1) one TTDC 3660 ¼” cartridge tape drive, (1) TDC4220 ¼” cartridge tape drive, (1) one DLT4000 cartridge tape drive, (1) one DLT8000 cartridge tape drive,

(1) one 3480 cartridge tape drive and (3) three M4 9914 ½” track tape drives.

4 SN2014W7001

Classified Unit

Provide Annual Support includes existing control unit and the following drives: (2) two CD/DVD writers 1 with Acard adapters, (1) one 3.5” floppy disk, (1) one DDS3 & (1) DDS4 4MM tape drives, (1) one 8505XL/S 8MM tape drive, (1) one Tandberg TDC 3660 ¼” cartridge tape drive, (1) one Tandberg TDC4220 ¼” cartridge tape drive, (1) one DLT4000 cartridge tape drive and (2) 3.5” MO Drives.

5 SN2003W2K003 Provide Annual Support includes existing control unit and the following drives: (3) three DVD Writers with Acard adapters, (3) three 5.25” MO drives, (1) one Zip250 with Acard adapter and (2) two PCMCIA card readers.

6 SN2004PTS001 Provide Annual Support includes existing control unit, Cimcom Windows Software & Punch Tape Reader/Writer.

1.3 Non-scheduled Maintenance: The contractor shall, after receiving notification from the government that non-scheduled maintenance is required, provide service within the minimum response time of 24 hours. Repair time shall be within 72 hours; downtime shall not exceed 5 working days. Downtime will begin when the government makes a bona fide attempt to contact the contractor’s representative at the prearranged contact point (including answering service) and will end when the system is restored to functioning state. This includes a maximum of two non-scheduled on-site visits per year for items that cannot be resolved via phone support and advance exchange on parts. This includes emergency upgrades or maintenance.

1.4. Level of Service: Corrective and software maintenance not performed during preventative maintenance shall be provided at two levels of support, as needed, to ensure the continued operation of the DataScribe Duplication System.

1.4.1. Level-one corrective maintenance shall consist of contractor telephone support.

During level one support, the Government representative shall perform such functions as: software resets, reseating cables, or replacement of minor modular parts from on-site inventory as instructed. Government efforts under this action that do not return the system to operational status within 48-hours shall be elevated to level two of service.

1.4.2. Level-two support occurs when telephone support has failed to return the system to operational status within 48-hours. At this point, the Contractor shall dispatch a service engineer to Robins AFB within 24-hours of notification for on-site support.

On-site corrective maintenance shall repair and return all equipment to operational service within 48-hours after arrival. When a part cannot be repaired within 48-hours, a suitable replacement shall be installed on the system after coordination with the COR or Government representative. The damaged part shall be repaired on site at Warner Robins, ALC by the contractor and reinstalled on the equipment within 30-days or placed in local inventory as a spare.

1.5 Contractor shall assist in archive and storage procedures of critical data.

1.6 At the end of visit, assessment shall be performed with the COR, supervisor or alternate.

Contractor assessment, as a minimum, shall include work performance, parts replaced, and work to be accomplished on next scheduled visit.

1.7 The contractor’s maintenance personnel shall be required to maintain a current daily log of maintenance service for each call.

2. SERVICES SUMMARY (SS).

Performance Objectives PWS Para. Performance Threshold

Scheduled Maintenance 1.1 Contractor shall provide 4 scheduled preventative maintenance (PMs) during performance year at 3-month intervals

Perform Operational Readiness 1.4.1 Level 1 Support – Repair within 48 hours

Maintain System Cleanliness

1.6

No more than 2 violations per PM visit. Deficiency(s) must be corrected prior to departure.

Provide Trip/Travel Report

4.10 (1)

Contractor will provide Trip/Travel report no later than 7 calendars upon completion of preventative maintenance.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide the items listed on the Government Furnished Property (GFP) form to the Contractor for annual system certification. Replacement of minor modular parts will be provided from on-site inventory as instructed in par 1.4.1.

4. GENERAL INFORMATION:

4.1 Government Representatives. The following individuals will serve as Government

Representatives for SWEG:

PRIMARY ALTERNATE

Rian Williams Anthony Withworth Org: 402 SWEG\MXDXM Org: 402 SWEG\MXDXM

(478) 468-1050 770-823-5104 Rian.williams.4@us.af.mil anthony.whitworth.1@us.af.mil

4.2 Security Requirements

4.2.1 Government Security Regulations: The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

4.2.2 Security Clearance: The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with DoD 5220.22-M.

4.2.4 Access to Government System: If a CAC has been issued or enabled the Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the PCO. The Government will provide the Contractor instruction on how to complete a Contractor Verification System (CVS) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application. Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System (RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)].

4.2.4.1 The Contractor shall immediately report a lost or stolen CAC as directed by local Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return any and all CACs within five business days after completion/termination of the contract as directed by local Government policy.

4.2.5 Access to Government Facilities:

4.2.5.1 The Contractor shall ensure Contractor personnel who require access to

Robins AFB or other Government facilities comply with the security procedures of the facility.

4.2.5.2 The Contractor shall ensure an ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO listing all contractor/subcontractor personnel requiring access to the facility. The PCO will approve the request and forward it to the issuing/registration office for processing. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the ID card(s).

4.2.5.3 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return any and all ID cards to the issuing/registration office upon completion/termination of the contract.

4.2.6 Operations Security (OPSEC): The Contractor shall ensure compliance with

OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.2.7 Security Incident or Violation: The Contractor shall immediately notify the

Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.3 Place of Performance: On-site contract services shall be performed in building 639.

4.4 Hours of Work: The Contractor shall schedule performance of services in advance with the

SWEG Government Representative during normal Government working hours, 7:00 am to 4:00 pm (EST), Monday through Friday.

4.5 Recognized all OPM Federal Holidays: Unless otherwise required by the Government, the

Contractor shall not have access to Government facilities to work on the recognized federal holidays: If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday. Contractor personnel shall adhere to Government holiday and family day schedules.

4.6 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required

4.6.1 The contractor will maintain an internal Self-Assessment Program (SAP) to evaluate the effectiveness of existing procedures and internal controls, to determine organizational compliance with regulatory requirements and to complement external inspections and assessments. Additionally, the contractor shall provide support, as required, for contingencies, exercises, and surge operations. The FC/FD will notify the contractor as soon as notification of upcoming event becomes known.

4.6.2 The contractor shall support Air Force initiatives and participate in other applicable Quality Control programs and Continuous Process Improvement (CPI) initiatives designed to indicate the appropriate end-state of managed technical orders. The contractor shall comply with resulting changes to existing processes/procedures from these programs/initiatives. (AFMCI 90-104).

4.7 Affirmative Procurement Programs (APP):

4.7.1 Agency Affirmative Procurement Programs

4.7.1.1 In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental

Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.7.1.2 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio-based products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.8 Environmental Management System (EMS): Environmental Management Systems (EMS)

Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes.

Failure to provide documentation of EMS Training may result in termination of the contract.

4.8.1 EMS training is provided by Environmental Management at (478) 327-8104 or

(478) 926-9645. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-http://www.biopreferred.gov/ mailto:(78ceg.cev.FrontOfc@us.af.mil

4.8.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the Advanced Distributed Learning Service (ADLS) website:

https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness Training is located under the Miscellaneous tab. This option is only available to contractors who have a CAC and takes approximately 10 minutes to complete.

4.8.3 Option 2: Contractor requests a copy of the Robins EMS Awareness

Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.9 Contractor Safety Program. The contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the government via the DD 1423 Data Item Number Data Acquisition Document Number DI-SAFT-80589 for Safety Standard Operating Procedures (SOP) to receive the Contractor's Safety and Health Plan Update.

4.9.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall provide a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91- 596). The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A001, Contractor’s Safety Plan, DI-SAFT-82080 (NOT 1).

4.9.1.1 The contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp mailto:78ceg.cev.FrontOfc@us.af.mil http://www.osha.gov/dcsp/vpp/index.html

4.9.1.2 Safety Mishap/Incident Reporting: The contractor shall report all mishaps/incidents in accordance with the Contract Appendix C. The contractor shall immediately secure the mishap scene and damaged property and impound pertinent maintenance and training records until released by the Government’s Safety Office (78ABW/SE). Such release shall be accomplished through the CO. The contractor shall cooperate with and assist Government personnel in the investigation of the incident and submit an Accident/Incident Report within 24 hours of the accident/incident. The Contractor shall require all subcontractors to comply with required safety, health and fire standards. (CDRL A002, Accident/Incident Report, DI-

SAFT-81563 NOT 2)

4.10 Deliverables:

4.10.1 The contractor shall submit a trip/travel report no later than 7 calendar days upon competition of preventative maintenance. The report will reflect the services rendered during the scheduled preventative maintenance (PMs), as outlined in CDRL A003, Trip/Travel Report, DI-MISC-81943 (NOT 2).

4.11 Contractor Manpower Reporting Requirements: Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

4.11.1 Reporting Period: Contractors are required to input data by 31 October of each year.

4.11.2 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.11.3 User Manuals: Data for Air Force service requirements must be input at the Air

Force CMRA link. However, user manuals for government personnel and http://www.ecmra.mil/ contractors are available at the CMRA link at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement).

5. APPENDICES.

5.1 One.

http://www.ecmra.mil/

Appendix C

Appendix C – Safety, Fire Protection and Health Specification Industrial Safety Requirements

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (OO-ALC.SE.Workflow@us.af.mil) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time, and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally, if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards, DAFI 91-204, Safety Investigations and Reports, Contract Safety, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken.

Hazard Assessment. In accordance with 1910.132(d)(2), the contractor shall conduct a certified Hazard Assessment on all work areas. A follow-on survey shall be conducted by the contractor when the workload or environment conditions change. If respirators are necessary to protect the health of the employee or whenever respirators are required by the contractor, the contractor employer shall establish and implement a written respiratory protection program according to 29CFR 1910.134.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

• Demonstrate a management commitment to employee safety and health

• Identify applicable rules and regulations

• Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

• Identify work to be performed and location of expected operations

• Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

• Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

• Identify employee safety and health training requirements and the documentation process

• Include emergency response plans and procedures that relate to protection of government personnel and property

• Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

• Identify procedures for accident reporting and investigation

• Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic-controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91- 207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall approve the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Contract Safety AFPAM 91-210 Para. 6

Mishap Notification/Reporting Appendix C, Section I

DAFI 91-204 Para. 4.9

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 Chapters 6, 22

Handling, Storage and use of Flammable/ NFPA 30, 33 Combustible Liquids DAFI 91-203 Chapters 6, 22

Hazardous Material Management AFI 32-7086 HAFBSUP 1

Personal Protective Equipment DAFI 91-203 Chapter 14

Materials Handling Equipment DAFI 91-203 Chapter 35

Storage and Materials Handling DoDI 4140.62