PWS 180th HSAD Meals 14JUL2025.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

180th Engineer Support Company Home Station Activity Meals

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Food Preparation and Delivery, as defined in this PWS.

1.1.1 Objectives: The Virginia Army National Guard will conduct a home station activity for the 180th Engineer Support Company located at 276 Essayons Drive, Powhatan Readiness Center, Powhatan, VA, during the period 6 - 9 September 2025. Soldiers attending the home station activities will require breakfast, lunch, and dinner delivered throughout the event. The Virginia Army National Guard anticipates purchasing, in accordance with this PWS, prepared and delivered meals as required below. The intent is to have a contractor provide high quality, hearty, and filling meals cooked under commercial and U.S. Army standards.

1.2 Background: The Virginia National Guard 180th Engineer Support Company, Powhatan, VA and will require food service to sustain the pre-deployment activities. Due to the lack of a government dining facility at the Readiness Center, a contractor is sought to prepare meals off-site, package for delivery, and transport to the location identified in paragraph 1.4.1.

1.3 Period of Performance (PoP): The Period of Performance shall start at 11:30 am eastern time (ET) on 6 September 2025 and end on 9 September 2025, at 08:00 am ET.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall deliver meals to the Powhatan Readiness Center at 276 Essayons Drive, Powhatan, VA 23139. Breakfast meals shall be delivered between the hours of 7:00 am to 7:20 am, lunch meals shall be delivered between the hours of 11:30 am to 11:50 am, and dinner meals shall be delivered between the hours of 5:00 pm to 5:20 pm each day listed in the diagram of Schedule of Delivery under 1.1.1. The only other days with exceptions are when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall, at all times, maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force is essential.

1.4.1.1 Telework: Telework is not authorized for this event.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Reserved

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved

1.4.5.1.1 Reserved

1.4.5.1.2 Reserved

1.4.5.1.3 Reserved

1.4.5.1.4 Reserved

1.4.5.1.5 Reserved

1.4.5.1.5.1 Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1.6 Reserved

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Reserved

1.4.5.4 Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Reserved

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO NLT 7 days before the service. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

1.5. Accident Prevention. The Contractor shall provide and maintain work environments and procedures which will-

(1) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; and

(2) Avoid interruptions of Government operations.

Whenever the Contracting Officer or Contracting Officer's Representative (COR) becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer or COR shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to deliver the food within the Dining Facility (folding tables and chairs). The Government shall provide a dumpster for on-site trash disposal in the vicinity of the readiness center. No off-site trash shall be transported to Powhatan for disposal in the Government provided dumpster.

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: Reserved

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Utensils (napkins, forks, spoons, knives), coolers, plates, serving utensils (tongs, spoons, ladles, etc.), trays, containers, bowls, cups, and trash bags. The contractor shall provide all subsistence, personnel, supplies, tools, cook wear, cooking utensils, and supervision necessary to prepare, cook, and serve meals.).

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Requirements: The contractor shall perform food service operations, sanitation, and accounting procedures in accordance with TB Med 530, Food Service Sanitation and 21 C.F.R. Chapter 1, Subchapter B. The contractor shall comply with all Federal, State, and local laws, regulations, policies, permits and insurance pertaining to the appropriate food industry. All quantities identified below are required. The government will provide a final count no later than 27 August 2025 to include a list of any vegetarian / vegan and Halal requirements or limitations within the quantity count below.

5.1 Meals: Food and Beverages provided shall meet Federal, State and local laws and regulations in accordance with commercial food and beverage standards. The contractor shall provide allergy / vegetarian / Halal options for each meal through the duration of the contract. The Contractor shall provide a menu to the COR no later than 7 calendar days prior to event. All food shall not include nuts or seafood.

5.1.1 Breakfast

5.1.1.1 Ninety-three (93) breakfast meals shall be provided on 7-9 September 2025.

5.1.1.2 Meals shall be ready for consumption by 7:30 am and delivered between 7:00 am to 7:20 am each day listed in the diagram of Schedule of Delivery under 1.1.1.

5.1.1.3 Meat option: sausage (2) per person, bacon (2) per person. May consist of any of the 2 options.

5.1.1.4 Fresh prepared eggs (scrambled or omelet) two (2) per person.

5.1.1.5 Assortment of single serve cold cereal. One (1) per person.

5.1.1.6 Assortment of single serve fruit. One (1) per person.

5.1.1.7 Single serve milk.

5.1.1.8 Single serve juice.

5.1.1.9 Bulk serve hot coffee (enough for 75 personnel).

5.1.1.10 Either two (2) pancakes, two (2) french toast, or another starch alternative.

5.1.1.11 Individual serving condiments: jelly/jam assortment, butter, syrup, honey, sugar, creamer (as applicable to meals being served).

5.1.2 Lunch

5.1.2.1 Ninety-three (93) lunch meals shall be provided daily, 6 - 8 September 2025.

5.1.2.2 Meals shall be ready for consumption by 12:00 pm and delivered between 11:30 am to 11:50 am each day listed in the diagram of Schedule of Delivery under 1.1.1.

5.1.2.3 Water, coffee and sports drink (not containing red-dye) shall be served and can be served in a 5-gallon container.

5.1.2.4 Meals that combine a meat option, starch option into one entrée may be considered by the COR if the vegetable, fruit, dessert, and beverages are individual serve. Examples of combined entrées are: spaghetti, pizza, subs/sandwiches, tacos.

5.1.2.5 Meat option (1) per person. Examples: spaghetti with meat sauce, pulled chicken BBQ, tacos, hamburger, chicken tenders.

5.1.2.6 Starch option (1) per person. Examples: tater tots, french fries, mashed potatoes, rice.

5.1.2.7 Vegetable option (1) per person. Examples: corn, green beans, carrots, broccoli.

5.1.2.8 Fruit option (1) per person. Examples: bananas, apples, miniature tangerines, oranges, and grapes, berries.

5.1.2.9 Salad Bar option (1 per person) Examples: lettuce, tomato, cheese, individually wrapped croutons.

5.1.2.10 Individual serving condiments: salad dressings, ketchup, mayo, (as applicable to meals being served).

5.1.3. Dinner

5.1.3.1 Ninety-three (93) dinner meals shall be provided on 6 - 8 September 2025.

5.1.3.2 Meals shall be ready for consumption by 5:30 pm and delivered between 5:00 pm to 5:20 pm each day listed in the diagram of Schedule of Delivery under 1.1.1.

5.1.3.3 Meat option (1) per person. Examples: Turkey with gravy, fried chicken, teriyaki chicken, spaghetti with meat sauce, chicken/beef taco.

5.1.3.4 Starch option (1) per person. Examples: White/brown rice, roasted potatoes, french fries.

5.1.3.5 Vegetable option (1) per person. Examples: corn, green beans, carrots, broccoli.

5.1.3.6 Meals that combine a meat option, starch option into one entrée may be considered by the COR if the vegetable, fruit, dessert, and beverages are individual serve. Examples of combined entrées: spaghetti, pizza, subs/sandwiches, tacos.

5.1.3.7 Water, coffee, and sports drink (not containing red dye) shall be served and can be served in a 5-gallon container.

5.1.3.8 Fruit option (1) per person. Examples: bananas, apples, miniature tangerines, oranges, and grapes, berries.

5.1.3.9 Salad Bar option (1 per person) Examples: lettuce, tomato, cheese, individually wrapped croutons,

5.1.3.10 Individual serving condiments: salad dressings, ketchup, mayo, (as applicable to meals being served).

5.2 Menu Requirements/Serving Sizes

5.2.1 Salads shall be either iceberg, romaine, spinach, or combination.

5.2.2 Juices shall include the options of apple, orange, cranberry, or grape. Juices shall be served individually. Other beverages may be served from large serving size containers such as 5-gallon coolers, etc.

5.2.3 Milk shall be served individually.

5.2.4 Fresh fruit shall include bananas, red and green apples, miniature tangerines, oranges, and grapes, berries and shall be provided as a side item at all meals.

5.2.5 Desserts shall be served individually. Examples: sheet cake, cookies, ice cream and brownies.

5.2.6 Contractor shall adhere to the details of the 7-day sample menu included. All meals should be catered to adults. Menu options that combine meat, starch, and vegetable should be avoided except for the examples provided. Combinations such as casseroles, pot pies, breakfast burritos, etc. shall not be included.

5.3 Meal Preparation

5.3.1 Contractor shall prepare all meals and boxed meals off site and transport them to the workspace. The contractor is required to provide transportation heaters/coolers. No government provided equipment will be utilized for storage or service beyond that mentioned in Para 3.0 above Per DA PAM 30-22.

5.3.2 The contractor shall prepare entrees on the day they are to be served. It will be up to the contractor to come up with a plan on how to prepare the food for each meal in a timely manner each day.

5.3.3 If yogurt is served, it shall be low fat.

5.3.4 The contractor shall progressively prepare food items to yield optimum freshness, flavor, color, and texture.

5.3.5 All foods shall be prepared, transported, and packaged on surfaces which have been properly cleaned and sanitized. Contractor shall also ensure that cross-contamination of common allergens is avoided as required (peanut, tree nut, eggs, etc.).

5.3.6 All meats and poultry shall be cooked and prepared at proper temperatures, ensuring the food is thoroughly cooked throughout.

5.3.7 The contractor shall maintain a temperature log to indicate temperatures after preparation, prior to transporting, upon delivery, prior to serving and during service. The COR shall have access to this log at any time, upon request.

5.3.8 All prepared meals shall be within the provided workspace no later than ten (10) minutes before the scheduled serving time. Per TB Med 530, food shall remain covered and at its proper serving temperature time throughout the course of each meal.

5.3.9 The contractor shall comply with all Food and Drug Administration (FDA) Food Code guidelines including only purchasing food items from approved vendors. A list of food sources must be provided upon request.

5.3.10 The contractor shall furnish all condiments for each meal. Condiments may include, but are not limited to, salt, pepper, relish, meal specific sauces, hot sauce, steak sauce, salad dressings, ketchup, mustard, mayo, assorted creamers, sugar, sugar substitute, butter, and jellies. Other condiments may be offered to complement menu items such as honey, cream cheese, salsa, and BBQ sauce.

5.4 Food Storage

5.4.1 The contractor shall cover, label, and properly store all food.

5.4.2 The contractor shall promptly store perishable and semi-perishable subsistence upon receipt. Frozen and chilled items shall be stored at proper temperatures.

5.4.3 The contractor is responsible for preventing all food borne diseases by properly storing and preparing food in accordance with applicable regulations.

5.5 Workspace

5.5.1 Per section 3.1 of this PWS, access to the eating area will be for drop-off of food and drinks only. Any appliances, serving lines, or storage containers within the dining facility will not be provided to the vendor in accordance with food service regulation DA PAM 30-22.

5.5.2 The contractor must provide hot/cold containers, serving utensils, and drink containers for service.

5.6 Housekeeping and Sanitation

5.6.1 The contractor shall provide proper housekeeping and sanitation services of all facilities, appliances, and food preparation equipment not government provided. Food particles, other soil, grease, cleaning or sanitizing agent residue shall be removed in accordance with commercial practices.

5.6.2 The contractor shall ensure all employees meet personal hygiene requirements to include, but not limited to, clean hands and fingernails, proper hair and facial grooming, hair restraints and smoking restrictions.

5.6.3 The government reserves the right to have medical service personnel inspect for compliance with all sanitary requirements/conditions throughout the life of this contract.

5.6.4 The contractor will not clean any government facility or equipment. The contractor will only be responsible for cleaning their own equipment.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Not applicable.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Levels (AQL) Surveillance Method / By Whom

5.1 Meals

5.1.1.2 Breakfast Meals

5.1.2.2 Lunch Meals

5.1.3.2 Dinner Meals

5.3.5 Food shall be prepared, transported, and served on properly sanitized surfaces All foods shall be prepared and transported on surfaces which have been properly cleaned and sanitized.

Contractor shall also ensure that cross-contamination of common allergens is avoided as required (peanut, tree nut, eggs, etc.).

Non-compliance shall result in and immediate correction by the contractor, all food on improperly cleaned and sanitized surfaces being discarded and new food being prepared without additional charge to the government.

More than 1 violation may result in immediate termination by the government.

Periodic Inspection/ COR

5.4.1 Food shall be properly labeled and stored

More than 1 violation during the period of performance may result in immediate termination by the government.

Periodic Inspection / COR

5.6 Housekeeping and Sanitation The contractor shall provide proper housekeeping and sanitation services of all food preparation equipment not government provided. Food particles, other soil, grease, cleaning or sanitizing agent residue shall be removed in accordance with commercial practices.

The contractor shall ensure all employees meet personal hygiene requirements to include, but not limited to, clean hands and fingernails at all times, proper hair and facial grooming, hair restraints and smoking restrictions.

TECHNICAL EXHIBIT 2

Deliverables Schedule

of Copies

1.4.3 Quality Control

1.4.9 Contract Manager

5.1 Food Menu

5.2.6 Menu Deviation

5.3.7 Temperature log

5.3.8 Delivery of food

TECHNICAL EXHIBIT 3

Sample 7-day Menu

Day 1

Corn

Day 2

Potato Wedges

Day 3

Dinner Rolls

Day 4

Day 5

Day 6

Dinner Rolls

Day 7

Waffles

Bacon

Fresh Fruit

Fruit Juice (Single Serve)

Cold Cereal (Single Serve)

Hot Coffee

2% Milk (Single Serve)

Assorted Yogurt (Single Serve)

Condiments (As Applicable)

Ver. October 2022