PWC SE RFQ Pike Lake Sewerline Directional Drill Repairs.pdf
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- Solicitation number
- SRC0000027092
- Issued by
- Ross County, Ohio
About this file
This is a Request for Quote (RFQ) issued by the Ohio Department of Natural Resources (DNR) for sewer line repairs at Pike Lake State Park in Bainbridge, Ohio. The project involves replacing approximately 200 feet of 8-inch clay tile sewer line using trenchless technologies, including all appropriate connections and manhole repairs. The work must be completed prior to May 31, 2025, and requires coordination with the park office to avoid disrupting cabin and lodge reservations. A mandatory site visit is required before bid submission, available Monday through Friday from 8 AM to 4 PM by appointment. The lowest apparent bidder must provide two examples of similar completed projects with photos and references, and participate in a pre-award meeting with DNR staff.
The contract will be awarded to the lowest responsive and responsible bidder based on low lot total, which will be calculated by multiplying unit costs by estimated usage for all items. Bidders must bid on all items to be considered responsive. All invoices must be submitted directly to Ohio Shared Services (OSS) and must include specific required information such as the Purchase Order number, supplier information, and itemized services. The project requires restoration of any damaged landscaping and turf, including re-seeding upon completion.
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Text version
Rev. 6/3/22
Needed Service or Supply: Pike Lake State Park Sewerline Directional Drill Repairs
Ordering Location and Address: Pike Lake State Park 1847 Pike Lake Road Bainbridge, OH 45612
Project Background: We need to have approximately 200 feet of 8” clay tile sewer line replaced by trenchless technologies. Work should include all appropriate connections and repairs in our existing manholes. Work must be scheduled though the park office as not to interrupt cabin and lodge reservation. Any damage to landscaping and/or turf in the area to be remediated and re-seeded upon project completion. Site can be accessed Monday-Friday 8AM to 4PM by appointment. Call Pike Lake office at 740-493-2212 to schedule.
Specifications/Scope of Work:
Delivery: Pike Lake State Park 1847 Pike Lake Road Bainbridge, OH 45612
Matthew.Lewis@dnr.ohio.gov Office 740-493-2212
Completion/Delivery Date: Prior to May 31, 2025.
Site Visit & Point of Contact
Prior to submitting a bid response, offerors are REQUIRED to visit. Site can be visited Mon-Fri 8am-4pm by appointment to ensure staff is available call 740-493-2212 to schedule.
Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.
Project Award
For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.
Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.
Bill to information: (FSS requirement)
Origin-DNR-423
All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).
-EMAIL the invoice to: invoices@ohio.gov -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880
In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.
1. Must include the Purchase Order (PO) number assigned and Origin Number listed above
2. Supplier full name as it appears on your PO
3. The Ship to and/or service facility name and full address
4. Unique invoice number
5. Date of service or date work was completed.
6. Complete itemization of services performed, materials or goods supplied and/or labor furnished
7. Line charge(s). If parts are included, please break out lines with product and charges separately.
8. No State of Ohio sales tax
9. Remit to address must match our records for payment
10. This PO is only valid for the goods and/or services received through June 30, 2025.
11. Any goods/services received after June 30, 2025 will require a new PO.
The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.
File details come from the government source that posted it. Updated .