PW-26-01 - RFQ Opening Results.pdf

This is an RFQ Opening Results document from the City of Roseburg Public Works Department in Oregon for the Water System Master Plan project (PW-26-01). The City seeks qualified engineering firms to develop a comprehensive master plan for its municipal water system serving approximately 30,000 residents. The project requires consulting services including engineering data collection, field investigations, hydraulic modeling, and preparation of detailed reports and recommendations. Deliverables include twenty physical copies of draft and final documents, PDF versions for website posting, and a fully developed hydraulic network analysis tool that becomes City property. The RFQ submission deadline was December 18, 2025, at 2:00 p.m. Pacific Time, with proposals accepted via paper submission to the City Manager's Office or electronic submission via email. City Council approval is anticipated for February 23, 2026, with a notice of award by February 24, 2026. The selected firm must complete the final draft within twelve months of receiving notice to proceed.

The evaluation process is two-phased, with initial qualifications-based scoring worth 0-85 points for up to three highest-ranked proposers, followed by cost proposal evaluation (0-15 points) and potential interviews (0-20 points) for a maximum score of 120 points. Minimum qualifications require state licensure, completion of at least two Water System Master Plans for similarly sized communities within the last five years, demonstrated financial stability, and proven past performance. Required insurance coverage includes $2,000,000 in professional liability insurance, $2,000,000 in commercial general liability with a $4,000,000 aggregate, and $2,000,000 in automobile liability. The master plan must evaluate infrastructure needs for a minimum twenty-year period, with capital improvements categorized into short-range (1-5 years), medium-range (6-10 years), and long-range (11-20 years) periods. A specific budget range is not disclosed. The RFQ contains no set-aside designations or restrictions for specific types of enterprises, and the City reserves the right to reject any submissions and negotiate the scope of services with the selected proposer.