PVCC B2260-072 M22PV116 Addendum 01 2024-01-19.pdf

PVCC REPLACE UNDERGROUND WATERLINE PAGE 1 OF 1

PROJECT NO. 22100 (PC#260-B2260-072 M22PV116) ADDENDUM NO. 1

PVCC REPLACE UNDERGROUND WATERLINE

PC# 260-B2260-073 (M22PV116)

Project No. 22100

ADDENDUM NO. 1

January 19, 2024

This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents dated January 8, 2024.

Acknowledge receipt of this Addendum (4 pages) in the space provided on the BID FORM.

Failure to do so may subject the Bidder to disqualification.

The following items clarify, modify, change, delete from or add to the Contract Documents.

When any paragraph, subparagraph, or sub-subparagraph thereof is modified or deleted by this Addendum, the unaltered provisions of that paragraph, subparagraph or sub-subparagraph shall remain in effect.

CLARIFICATIONS / GENERAL:

1. Attached pre-bid meeting agenda minutes and sign-in sheet, which shall become inclusive within the contract documents.

SPECIFICATIONS: NONE

DRAWINGS: NONE

END OF ADDENDUM

1/19/24

Replace Underground Waterline

PC#260-B2260-072 (M22PV116)

Project No. 22100

January 18, 2024 @ 10:00 AM Piedmont Virginia Community College 501 College Drive, Student Lounge 318 Charlottesville VA 22902

Type of meeting: Pre-Bid Conference Facilitator: Mike Rakes, Spectrum Design

Attendees: See Sign-In Attendance List

Agenda

1. Introduction Granville Grant, Project Manager - Spectrum Design, PC

Mike Rakes, Civil Engineer – Spectrum Design, PC

Kim McManus, Facilities Manager – PVCC

X. Tong Wang, Capital Outlay Program Manager – VCCS

2. Project Synopsis Replacement of approximately 1,600 sq. ft. of water line.

3. Bid Opening Sealed bids will be received electronically through eVA and at Virginia Community College System, Attention: Ms. Sibyl Roberts, 300 Arboretum Place, Suite 200, Richmond, Virginia 23236, Telephone (804) 819-4918.

PLEASE NOTE: For shipping/mailing, use Suite 390; for hand delivery, use Suite 200. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on Tuesday, February 13, 2024. The bids will be opened publicly and read aloud beginning at 2:00 P.M., on the following day, Wednesday, February 14, 2024, at the same location.

A bid bond and contract security are NOT required.

4. Bid Procedures Procedures for submitting a bid, claiming an error, withdrawing of bids and other pertinent information are contained in the Instruction to Bidders, which is part of the Invitation to Bid. The Owner reserves the right to reject any and all bids. Please use the Bid form in the specifications.

5. Contract Contract shall be awarded on a Lump Sum Basis of the Total Base Bid Amount.

6. Plans & Specifications Available at TRASCO, 128 West Kirk Avenue, Roanoke, Virginia, Telephone (540) 345-1533, http://www.trascoplanroom.com . No partial sets will be issued. Bidder is responsible for purchase. No refunds. These documents will also be available for download from the eVA website at www.eva.virginia.gov .

7. Technical Questions Direct to Granville Grant ggrant@spectrumpc.com and Sonya Guilliams sguilliams@spectrumpc.com . Please use the prebid question form included in project manual.

All clarifications or requests for substitutions must be submitted in writing by February 1, 2024.

8. Bonds, Insurance, Terms and Conditions

All per the contract documents.

9. Time of Completion Substantial Completion of the entire project shall be 90 consecutive calendar days from the date of Notice to Proceed, and Final Completion and Project Closeout shall be achieved within 30 consecutive calendar days after the date of Substantial Completion as determined by the A/E.

10. DGS Documents Numerous DGS documents will form the basis of this contract and are bound in the specs for reference.

11. Contractor Directed to provide a competent superintendent to supervise all construction / subcontractors.

12. Shop Drawing Requirements Per Division 01 specifications.

13. Progress Payments Must be submitted on DGS and associated forms.

14. Insurance Requirements All bidders must be aware of the insurance requirements listed in the specifications. Bidders are responsible for all insurance costs including builders risk and Performance and Material Payment Bonds.

15. Special Inspections As required, will be handled by Spectrum Design.

16. Temporary Utilities and Tap Fees General Contractors are responsible for all temporary utilities (electrical, lighting, heat, telephone, water, and sanitary). However, as available by Owner, may be made available to Contractor. The General Contractor is also required to provide construction trailer and material storage container(s) as required by the Contractor. Space within facility is available to conduct regular constrution meetings.

17. Tour A tour and inspection of the work in the building will be conducted immediately following the Pre-Bid Conference.

NOTES:

1. Future site visits by bidders shall be coordinated with Mr. Kim McManus at #434-961-5448.

2. Prevailing wages are NOT a requirement of project.

3. A reforestation project has been installed along the hillside between Stations 3+00 and 6+00. Contractor is expected to choose a route between the seedlings with no change in scope of original design. Replacement of any seedlings changed by construction shall be replaced by Owner.

4. Contractors were reminded of their responsibility to locate all utilities prior to construction whether using MISS UTILITY or hiring private utility locators. Owner alerted Contractors of recent underground electrical lines installed between Stations 5+00 and 9+00 that are not reflected on the drawings.

5. Contractors shall use NOAA Charlottesville 2 W weather data for scheduling. Historical data from this weather station shall be used for potential claims for weather delays.

6. Bidders shall assume the existing 12” main must be wet tapped using a tapping valve and sleeve per Albemarle County PSA standards. Tapping valve may serve as the gate valve shown on CID 4.

END.