Purchase Description-Bulk Gas.pdf

PURCHASE DESCRIPTION FOR

BULK GAS CONTRACT

1.0 GENERAL

1.1. SCOPE: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items necessary to provide Bulk Gas and Cylinder Gases as defined in this Purchase Description, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract. This specification details Letterkenny Army Depot’s (LEAD) requirements for the purchase and delivery of gases utilized during multiple fabrication operations (primarily laser), maintenance of the equipment, and the delivery of replenishment gases as required. This supply contract enables the capability of cutting heavy metals and producing maintenance parts.

1.2. Ordering Period: The Ordering Period shall be one Base Year of 12 months and four option years of 12 months.

1.2.1 Base Year: TBD

1.2.2 Option Year 1: TBD

1.2.3 Option Year 2: TBD

1.2.4 Option Year 3: TBD

1.2.5 Option Year 4: TBD

1.3. Recognized Holidays: The following link provides a listing of recognized US holidays:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/. Deliveries shall not occur on these days.

1.4. GENERAL INFORMATION:

1.4.1. Hours of Work: All work shall be performed during Letterkenny's tour of duty which is a compressed work schedule with eight days that are nine hours in duration, one day that is eight hours in duration and one standard day off within a two-week pay period (80 hours). Monday through Thursday shall be nine-hour days scheduled from 0600 through 1530. The first Friday of the pay period shall be an eight-hour day scheduled from 0600 through 1430. The second Friday of the pay period shall be the standard day off. Other hours, weekend, and holiday work shall be considered separately as requested by the contractor and approved by the Contracting Officer.

1.4.2. Safety, and Fire Protection: All work shall comply with LEAD 385-1 and LEAD Safety Bulletin 18- 01 for contractors working on the depot. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified. It is the contractor's responsibility to be familiar with these documents and to comply with their contents. Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DOD, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work. The equipment and installation shall meet all of the safety criteria set forth in ANSI Z9.4 and OSHA 29 CFR

1910.94. Any and all safety messages or recalls related to the safe use of the products provided by the contractor will be provided to the COR for the contract within 5 days of the contractor's awareness of the message or notice.

1.4.3. Security Requirements: The contractor shall be responsible to ensure that all employees and subcontractor employees that shall visit the depot shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HODA and/or local policy. Should the

Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4. OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.4.5. iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.4.6. AT Level I Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel.

AT Level I awareness training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.4.7. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.8. For contractors that do not require a CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

1.4.9. Badges: Identification badges shall be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and must be returned upon termination or demand. The contractor/vendor agrees that he shall ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army

Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg.

2, phone# 717-267-5301. Hours of operation are 7:30 AM to 3:30 PM, Monday thru Friday, exclusive of Federal Holidays.

1.5. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies.

Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR) as well as the Director of Engineering & Public Works.

1.5.1 Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements.

If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. Typical environmental work site inspections are conducted in less than 30 minutes with an approximate frequency of one inspection every two months.

1.5.2 Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and Director of Engineering & Public Works.

2.0. GOVERNMENT RESPONSIBILITIES: LEAD will be responsible for the following:

2.1 Facilities: LEAD shall be responsible to provide a concrete installation pad approximately 30’x16’ in size.

2.2 Equipment: LEAD shall be responsible for the following:

2.2.1 LEAD shall be responsible to provide a storage container at the delivery point for drivers to deposit delivery tickets at the time of gas delivery.

2.2.2 LEAD shall be responsible to provide a primary storage area for gas cylinder bottle deliveries

2.2.3 Service: LEAD shall be responsible for the following:

2.3.1 LEAD shall be responsible to provide material handling equipment (MHE) for loading and off-loading gas cylinder bottles from pickup and delivery vehicles.

2.3.2 LEAD shall be responsible to provide a primary point of contact (POC) and backup POC for each shift.

3.0. CONTRACTOR RESPONSIBILITIES: The contractor will be responsible for the following:

3.1 The contractor shall review the contract, ensuring they understand all aspects of the contractual agreements prior to signing of the contract. This will include any legally binding changes or modifications in writing to the contract that are agreed upon after the contract start date and before the end date.

3.1.1 The contractor shall verify, in the field, all measurements, locations of structures, utilities, and any other physical conditions that would affect the progress or quality of work. Any errors by the contractor, due to the omission of a field verification, shall not be the basis for any increase in the contract price.

3.1.2 The contractor shall provide an installation schedule within 30 days of contract award. All excess equipment, shipping crates, scrap and materials used by the contractor shall be removed and disposed of properly.

3.1.3 The bulk storage tanks shall not fall below 20% capacity. The contractor shall replenish the nitrogen, oxygen bulk storage tanks and laser-mix gas cylinders as needed.

3.1.4 Delivery tickets and invoices shall be in whole units of measure (gallons/GL). Fractional quantities shall not be acceptable. Invoices shall be rejected if not received in whole units of measure. The unit price of the gas shall include any costs associated with equipment rental, equipment repair, or other expenses. The contractor shall not charge the government for any rental or equipment installation expenses.

3.1.5 The contractor shall coordinate equipment installation with the owner of the existing storage tanks. The installation shall take place on the weekend in order to prevent downtime in the manufacturing shop. Installation of bulk storage tanks, gas deliveries and the removal of bulk tanks shall be coordinated with the COR. All equipment will need to be operational by TBD. A total of 2 days will be allowed for equipment installation.

3.1.6 Provide a primary point of contact (POC) and a backup POC including duty and non-duty phone numbers for each.

3.1.7 The contractor shall deposit a delivery ticket/receipt in the government provided receptacle at the time of each delivery. Each Delivery Ticket will be signed by a Letterkenny representative (i.e., the COR, the TPOC, and/or a list of authorized government representatives provided by the COR) when deliveries are made during duty hours.

3.1.8 The contractor shall provide a copy of the delivery ticket/receipt and the invoice to the Technical Point of Contact (TPOC) to ensure correct and timely processing of payments. Each delivery ticket will need to be signed by a Letterkenny representative when deliveries are made during duty hours.

3.1.9 The contractor shall review the contract, ensuring they understand all aspects of the contractual agreements prior to signing of the contract. This will include any legally binding changes or modifications in writing to the contract that are agreed upon after the contract start date and before the end date.

3.1.10 The contractor shall furnish everything required to perform these services except for those items specifically stated in section 3 related to Government Furnished Property/Equipment (GFP/E).

3.1.11 Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR) as well as the Director of Engineering & Public Works.

3.1.12 Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. Typical environmental work site inspections are conducted in less than 30 minutes with an approximate frequency of one inspection every two months.

4.0. SPECIFICATIONS:

4.1 Work Statement: The following specifications cover the major components of the installation of bulk and cylinder bottle gas supply, storage tanks/equipment and cylinder gas delivery and removal:

4.2 Nitrogen Storage Tank: The nitrogen storage tank shall have a vertical configuration, a minimum capacity of 3,000 gallons and a maximum working pressure of 250 psig. Unit of measure for invoices shall be in gallons. The storage tank shall have an exterior gage that can be easily read by a pedestrian from the ground level. At a minimum, the gauge shall indicate a ¼, ½, ¾ or full tank or full tank:

The NSN for bottled Nitrogen gas is 01X530344 (6830-01-X53-0344) PN: CGA G-10.1- 2008, TYPE II, Grade L with no restrictions to other types of nitrogen mixtures utilized for bulk gas (GL) to be delivered upon request by the TPOC.

4.2.1 High Pressure Storage Tank Systems: The nitrogen supply system shall include a method of providing a minimum capacity of 4000 scfh @ 450 psig from the storage tank to the lasers. The system shall include all necessary controls and components required to operate automatically to maintain a continuous flow of nitrogen to the point of use.

4.2.2 Redundancy, Storage and Tank Systems: The nitrogen tank storage system shall include a redundant/backup system for converting nitrogen from liquid to a gaseous state.

4.3 Oxygen Storage Tank: The oxygen storage tank shall have a vertical configuration, a minimum capacity of 1500 gallons, and a maximum working pressure of 300 psi. Unit of measure for invoices shall be in gallons. The storage tank shall have an exterior gage that can be easily read by a pedestrian from the ground level. At a minimum, the gauge shall indicate a ¼, ½, ¾ or full tank:

The NSN for Bulk Liquid Oxygen gas is 01X530345 (6830-01-X53-0345) PN: CGA G-4.3.1, Type II, Grade B with no restrictions to other types of oxygen mixtures utilized for bulk gas (GL) to be delivered upon request by the TPOC and/or customer.

4.3.2 Redundancy, Storage and Tank Systems: The Oxygen tank storage system shall include a redundant/backup system for converting nitrogen from liquid to a gaseous state.

4.4 Laser-Mix Cylinder Bottles: The cylinder bottles for laser-mix gas shall be supplied by the contractor. The NSN for Laser-mix is 16196769 (6830-01-619-6769) and with two (2) type’s mixtures:

4.4.1 Delivery of Laser-Mix Gas: Laser Gas: Initial delivery of 6 CYL bottles with replacements requested by TPOC.

4.4.2 Laser Mixture Type: The mixture shall consist of carbon dioxide (5%), helium (60%), and nitrogen 35%). Gas mixture shall meet or exceed the requirements of American Weld Society standard A5 .32M/A5.32:2011 Welding Consumables - Gases and Gas Mixtures for Fusion Welding and Allied Processes. Cylinders shall be the standard 9" x 51" with an approximately service pressure of 2015 PSI and have a CGA-580 valve.

4.5 Maintenance and Repair: The contractor shall be responsible for routine preventive maintenance and repair (to include repair parts and emergency repair) of the gas storage system and all its components at no additional charge to the government. An onsite response is required by the contractor within 24 hours of notification for any equipment down time.

4.6 Telemetry: The nitrogen and oxygen tanks shall be remotely monitored by the contractor and shall be replenished automatically. The tanks must maintain a minimum of 20% capacity.

4.7 Completeness: The storage system shall include all wiring, controls, and gauges necessary to form a complete storage and delivery system. The delivery system is defined as all equipment necessary to deliver the gases to the end use equipment. A tum-key operation is required.

4.8 System Redundancy: The storage tank supply system(s) shall include a redundant backup system for converting the nitrogen from liquid to a gaseous state.

4.9 System Training: Training in the operation of the backup system shall be provided to LEAD employees. A one time training session will be required after installation is complete.

4.10 Installation: The equipment shall be installed at LEAD, Bldg. 350, adjacent to door #46. The equipment shall be located outdoors and must be designed for extreme weather conditions and the local environment.

4.10.1 To minimize impact on production, the contractor shall coordinate equipment installation with the owner (company) of the existing storage tanks. The installation shall take place on the weekend in order to prevent downtime in the manufacturing shop. The contractor shall notify and coordinate with the Technical Point of Contact (TPOC) and Sheet Metal, Shop Supervisor or Leader located in Bldg. 350 Annex to schedule dates of installation.

The contractor shall supply all the necessary gasses, equipment, parts and materials needed for a complete installation. The contractor shall notify the TPOC immediately, should there be any issues that may prevent the contactor from keeping the scheduled installation completion date.

4.10.2 The contractor shall provide an installation schedule within 30 days of contract award.

4.10.3 All excess equipment, shipping crates, scrap and materials used by the contractor shall be removed and disposed of properly, off depot.

4.10.4 The contractor shall verify, in the field, all measurements, locations of structures, utilities, and any other physical conditions that would affect the progress or quality of work. Any errors by the contractor, due to the omission of field verification, shall not be the basis for any increase in the contract price.

4.10.5 Use of Portable Gas or ARC Equipment: The Contractor will be required to obtain, from the Letterkenny Fire Department, a permit to use portable gas or arc equipment for cutting, welding, or open flame operations. The Fire Department will require one day advance notice to permit necessary inspection, notification before starting work, and notification when work is completed to allow for re-inspection. The Letterkenny Fire Department shall be contacted for the proper type and number of fire extinguishers needed prior to beginning the contracted work. Letterkenny will not provide any fire extinguishers to the contractor. The Letterkenny Fire Department can be contacted at 717-267- 9101.

5.0 APPLICABLE DOCUMENTS:

5.1 AMERICAN SOCIETY OF MECHANICAL ENGINEERS (ASME)

ASME 20.1 - Safety Standard for Conveyors and Equipment

6. AMERICAN WELDING SOCIETY (AWS) - AWS D1.1/D1.1M Structural Welding Code Copies may be obtained at http://www.aws.org

7. NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA)

NEMA ICS 6 - Enclosures for Industrial Controls and Systems

8. NEMA 12.1 - American National Standard for Electric Meters Code for Electricity Metering. Copies may be obtained at http://www.nema.org

9.NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 70 - National Electrical Code Copies may be obtained at http://www.nfpa.org

10. LETTERKENNY ARMY DEPOT (LEAD} LEAD reg. 385-1 - Safety and Occupational Health Program Copies may be obtained from LEAD Directorate of Contracting