Purchase_and_Delivery_of_Seven_Refrigerated_Trucks_(Addendum_#3_Revision).pdf

Fontana Unified School District

9680 Citrus Avenue

Fontana, CA 92335

REQUEST FOR PROPOSAL

RFP NO. 26/27-0010

FOR

PURCHASE AND DELIVERY OF SEVEN

REFRIGERATED TRUCKS

Request For Proposal No. 26/27-0010

Title: Purchase and Delivery of Seven Refrigerated Trucks

TABLE OF CONTENTS

I. Request for Proposals Notice

II. RFP Instructions & Information for Proposers

III. General Conditions

IV. Specifications

V. Questions, Possible Addenda and Withdrawal of Proposals

VI. Evaluation Criteria

VII. Proposal Form

VIII. Vendor Questionnaire, References, & Forms

Attachments:

A - FS41 Procurement Code of Ethics

1. Request for Proposals Notice

NOTICE IS HEREBY GIVEN that the Fontana Unified School District (“District”), hereinafter referred to as the

District, will receive proposals up to, but no later than 2:00 pm on Monday, October 5, 2026 through the

Procurement Portal at www.fusd.net/bids, proposals for the award of a contract for:

RFP No. 26/27-0010 Purchase and Delivery of Seven Refrigerated Trucks

All proposals shall be made and presented through the Procurement Portal. The RFP documents are available through the Procurement Portal beginning Friday, September 11, 2026. Proposals must be accompanied by forms referred to in the contract documents to avoid disqualification. NO FAXED OR MAILED PROPOSALS WILL BE

ACCEPTED.

This Project will use federal funding including, but not limited to, funds from the National School Lunch Program

(NSLP). Vendors must comply with all applicable federal and state requirements.

It is each bidder’s sole responsibility to ensure its proposal is timely delivered and received at the location designated as specified above.

Proposers are responsible for monitoring the portal for updates. The deadline to request for clarifications regarding the RFP is: 12:00 pm on Wednesday, September 23, 2026. Requests for Clarification must be submitted through the Procurement Portal.

In order to provide all vendors to have a fair and equitable opportunity, vendors may not contact the District staff, or the Board of Education for any questions regarding this proposal. If a vendor contacts another District representative, the vendor may be deemed non-responsive.

The District may request interviews from the top vendors. If it is decided to conduct interviews the tentative dates are between October 12, 2026 - October 16, 2026.

The District reserves the right to accept, reject or waive any irregularities in the proposals, to be sole judge as to the merit, quality and acceptability of materials proposed and its compliance to the specifications.

No proposer may withdraw their proposal for a period of ninety days (90) after the date set for the opening of proposals. Refer to the proposal documents for additional information, terms and conditions. The complete proposal documents and terms and conditions are considered one complete proposal component and cannot be altered in any way.

Fontana Unified School District Board of Education

Publication Dates: 9/11/26 and 9/18/26

2. RFP Instructions & Information for Proposers

DELIVERY OF PROPOSAL

Fontana Unified School District (“District”) invites proposers to submit proposals, to be submitted no later than

2:00 pm on Monday, October 5, 2026. It is the sole responsibility of the proposer to ensure that the proposal is received by the deadline. The system is configured to close bidding at the deadline; no entries will be accepted thereafter. Proposers submitting proposals shall also be referred to herein as “Vendor(s)", "Bidder(s)", or

"Respondent(s)”.

https://www.fusd.net/bids

SIGNATURES

Any signature required on proposal documents must be signed in the name of the proposer and must bear the signature of the person or persons duly authorized to sign these documents. If proposer is a corporation, the legal name of the corporation shall first be set forth, together with two signatures: one from the President and one from the Secretary or Assistant Secretary. Alternatively, the signature of other authorized officers or agents may be affixed, if a certified copy of the resolution of the corporate board of directors authorizing them to do so is provided to the District. Such documents shall include the title of such signatories below the signature and shall bear the corporate seal. If proposer is a partnership, the true name of the firm shall first be set forth, together with the names of all persons comprising the partnership or co-partnership. The proposal must be signed by all partners comprising the partnership unless proof in the form of a certified copy of a statement of partnership acknowledging the signer to be a general partner is presented to the District, in which case the general partner may sign. Proposals submitted as joint ventures must so state and be signed by each joint venturer. Proposals submitted by individuals must be signed by the proposer unless an up-to-date power of attorney is on file in the

District office, in which case, said person may sign for the individual. The above rules also apply in the case of the use of a fictitious firm name. In addition, however, where a fictitious name is used, it must be so indicated in the signature.

NO PROPOSAL

Any item not included in the proposal price is to be noted on the proposal Form Pricing Sheet as “No Bid”.

MODIFICATIONS AND CORRECTIONS

Changes in or additions to the proposal form, alternate proposals, or any other modifications of the proposal form which is not specifically called for in the proposal documents may result in rejection of proposal as not being responsive to the invitation to bid. No oral, email, or telephone proposals or modifications shall be considered. The proposal submitted must not contain any erasures, inter-lineation, or other corrections unless each such correction is initialed in the margin immediately opposite the correction by the person or persons signing the proposal. Proposals should be verified before submission and cannot be withdrawn after the submittal deadline.

WITHDRAWAL OF PROPOSAL

Any proposer may withdraw his proposal personally or by written request at any time prior to the scheduled closing time for the receipt of proposals. No proposer may withdraw any proposal for a period of ninety (90) calendar days after the proposal submittal deadline.

INTERPRETATION OF PROPOSAL DOCUMENTS

If any Proposer is in doubt as to the true meaning of any part of the proposal documents, or finds discrepancies in, or omissions from the proposal documents, or has any questions related to the proposal documents, a written request for an interpretation, or correction thereof or answers to questions may be submitted to the District through the Procurement Portal. The proposer submitting the request shall be responsible for its prompt delivery.

Any interpretation or correction of the Contract Documents will only be made by Addendum duly issued.

Addendum will be made available through the e-procurement portal. No person is authorized to make any oral interpretation of any provision in the Contract Documents, nor shall any oral interpretation be binding on the

District.

CONTRACT PERIOD

It is anticipated that the Contract awarded under this Request for Proposals shall become effective upon approval by the District's Governing Board and execution by the parties and shall remain in effect until all vehicles ordered under the Contract have been delivered, inspected, accepted by the District, and final payment has been made.

Proposal pricing shall remain firm for the duration of the Contract. Any warranties provided under the Contract shall survive the expiration or completion of the Contract and remain in effect for their specified warranty periods.

PROPOSAL PRICING

Proposers shall provide a firm, fixed price for each complete refrigerated truck, including the chassis, refrigerated body, refrigeration unit, liftgate, delivery, training, warranties, DMV registration services, and all equipment necessary to meet the specifications of this RFP. Pricing shall be F.O.B. Destination, Fontana Unified School

District, and shall include all freight, delivery, handling, documentation fees, and related costs. Sales tax and

California tire fees shall not be included in the unit price on the Proposal Form, as these are required fees that will be added separately to individual Purchase Orders by the District. The successful Dealer shall be responsible for processing Department of Motor Vehicles (DMV) registration and obtaining "E" (Exempt) license plates on behalf of the District. Any documentation or administrative fees charged by the Dealer shall be included in the proposed unit price and will not be paid separately by the District. Proposal pricing shall remain firm through contract award and vehicle delivery. Proposers shall identify any available volume discounts, manufacturer incentives, or public agency discounts. The District reserves the right to purchase additional vehicles under the same pricing, terms, and conditions for a period of up to twenty-four (24) months following contract award, subject to funding availability and mutual agreement of the parties. Any optional equipment, extended warranties, maintenance plans, or value-added services shall be listed separately and shall not be included in the base vehicle price. By submitting a proposal, the proposer certifies that all pricing provided is complete and inclusive of all costs required to furnish and deliver fully operational refrigerated trucks in accordance with the requirements of this RFP.

SUBSTITUTIONS

The vehicle, refrigerated body, refrigeration system, liftgate, and related equipment identified in these specifications are intended to establish the minimum performance, quality, capacity, and operational requirements of the District and shall be deemed to be followed by the words"or equal." Proposers offering equipment other than that specifically referenced in the specifications shall clearly identify all proposed substitutions in their proposal and provide complete descriptive literature, manufacturer specifications, brochures, technical data, and any other information necessary for the District to determine equivalency. The burden of demonstrating that a proposed substitute meets or exceeds the specified requirements rests solely with the proposer. At the District's request, the proposer shall provide additional documentation, product information, or manufacturer certifications within five (5) business days of the request. The District reserves the right to determine, at its sole discretion, whether any proposed substitute is equal to or superior to the specified equipment and to reject any substitution that does not meet the District's operational, safety, performance, or service requirements.

EVIDENCE OF RESPONSIBILITY

Upon request of the District, a proposer whose proposal is under consideration for award may be required to submit within five (5) days of proposal submittal satisfactory evidence showing his financial resources and will be treated as confidential by the District. The District requires the name of three (3) references for whom similar types of goods or equipment were provided during the previous year and reserves the right to inspect the physical warehouse.

PROPOSAL DOCUMENTS

The complete proposal includes all “Contract Documents” as defined in the Purchase Agreement Form. Any of these documents shall be interpreted to include all the provisions of the other documents as though fully set out therein. The proposer should fully acquaint themselves with the conditions and terms affecting the performance of the Contract if awarded. The proposer’s submission of a proposal shall be taken as prima facie evidence of compliance with this section. Proposals should be verified before submission, as they cannot be withdrawn after proposal submittal deadline.

TAXES & TIRE FEES

The District will pay for state, local taxes and California tire fees. Do not include taxes or tire fees on the proposal form.

DELIVERY

The successful proposer shall deliver all refrigerated trucks to the Fontana Unified School District

Transportation Department at the location designated by the District. All delivery, freight, drayage, transportation, fuel, preparation, pre-delivery inspection, licensing, registration processing, and related costs shall be included in the proposed price and shall be borne solely by the proposer. Vehicles shall be delivered fully assembled, fully operational, and ready for service, including all required equipment, warranty documentation, owner's manuals, keys, and DMV registration materials. The successful Dealer shall process DMV registration and obtain California "E" (Exempt) license plates prior to delivery. The District will not accept delivery of incomplete vehicles unless specifically authorized in writing. No additional delivery charges, freight charges, fuel surcharges, or handling fees will be permitted during the term of the contract. The District reserves the right to inspect and reject any vehicle that does not conform to the specifications or contractual requirements at the time of delivery.

QUANTITIES

Quantities shown are estimated usage of the District for the proposal period. The District reserves the right to purchase more or less of the units specified. The District will order in quantities best suited to their needs and storage facilities. Prices bid shall be firm for the duration of the contract. No additional shipping or handling fees may be charged for small quantity orders. Any quantities are not guaranteed by the District, but are included for information only.

ADDITIONAL PURCHASES OPTION

The District reserves the right, at its sole discretion, to purchase additional refrigerated trucks from the successful proposer under the same pricing, terms, conditions, specifications, and requirements stated in this RFP for a period of up to twenty-four (24) months following the date of contract award. Any such purchases shall be subject to funding availability and mutual agreement of the parties.

During the additional purchase period:

a) The District has deemed the products, services, warranty support, and overall performance of the successful proposer satisfactory.

b) The successful proposer shall maintain the same unit pricing as awarded; however, if manufacturer price increases occur after contract award, the proposer may submit documentation supporting the increase for the

District's review and consideration.

c) Any requested price adjustment must be supported by manufacturer documentation and shall be subject to the

District's review and written approval. Approval of any price increase shall be at the sole discretion of the District.

d) Updated certificates of insurance and any other required documentation shall be provided upon the District's request prior to any additional purchase.

e) The District reserves the right to purchase any quantity of additional vehicles, including a single unit, under the terms and conditions of the awarded contract. If the proposer offers quantity discounts, such discounts shall be identified in the proposal and shall apply to any additional purchases made by the District.

f) The District shall not be obligated to purchase any additional vehicles, and the inclusion of this provision shall not guarantee future orders. The District may elect to solicit new competitive proposals if determined to be in its best interest.

PROPOSAL FORM

A. Proposers shall submit their proposals using the Proposal Form(s) provided with this RFP and shall complete all required fields.

B. Proposers shall provide all information requested on the Proposal Form, including pricing, manufacturer information, delivery schedule, warranties, and any other items required by the RFP.

C. Proposals shall be submitted with all required documentation, certifications, technical information, and attachments necessary for the District to evaluate the proposal.

D. Proposers shall submit all Proposal Form pages and required attachments, whether or not a response is entered on every page.

E. The District may request additional information, product literature, specifications, certifications, references, or other documentation necessary to verify compliance with the requirements of this RFP. Such information shall be provided within the timeframe specified by the District.

F. Any exceptions, deviations, or proposed alternative solutions to the requirements of this RFP shall be clearly identified and submitted with the proposal.

G. The District reserves the right to accept or reject any or all proposals, waive informalities and minor irregularities, request clarification of proposal information, and determine the responsiveness, responsibility, and overall best value of any proposal received.

UNBALANCED OR ALTERED PROPOSALS

Proposals that contain qualifications such as "negotiable," "will negotiate," or similar conditional language may be deemed non-responsive and may be rejected. Proposals that are incomplete, contain material alterations to the

Proposal Forms, include unauthorized conditions, exceptions, or alternative proposals not specifically requested by the District, or omit required signatures may be rejected. The District reserves the right to reject any proposal that, in its sole judgment, contains pricing, costs, or other information that is materially unbalanced, misleading, or otherwise inconsistent with the requirements of this RFP. A proposal may be considered unbalanced if the pricing structure does not reasonably reflect the actual cost of the vehicles, equipment, services, delivery, warranties, or other required components, or if the pricing creates uncertainty as to the true total cost to the

District. The District shall be the sole judge in determining whether a proposal is responsive and in the best interest of the District.

PROPOSAL PROTEST PROCEDURES

A. Any proposal protest by any proposer regarding any other proposal must be received within five (5) calendar days after receipt of a written notice of the District’s intent to award to another proposer. The

District shall not be obligated to consider protests received after the above specified deadlines. All protests must be submitted in writing to the Sr. Director of Purchasing at Shamica.Nance@fusd.net and must meet the following requirements:

a) The protest must contain a complete statement of any and all basis for the protest.

b) The protest must refer to the specific portions of all documents that form the basis for the protest.

c) The protest must include the name, address, email, and telephone number of the person representing the protesting party.

d) The party filing the protest must concurrently transmit a copy of the protest and any attached documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other bidders or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

B. The procedure and time limits set forth in this section are mandatory and are each proposer’s sole and exclusive remedy in the event of proposal protest. Failure to comply with these procedures shall constitute a waiver of any right to further pursue the proposal protest, including filing a Government Code claim, any administrative remedies or legal proceedings.

RESTRICTIONS ON LOBBYING AND CONTACT

From the period beginning with the date of the issuance of this proposal solicitation and ending on the date of the award of the contract, no person, or entity submitting a response to this solicitation, nor any officer, employee, representative, agent, or consultant representing such a person or entity shall contact, through any means, or engage in any discussion regarding this RFP, the evaluation or selection process and/or the award of the contract with any member of the District, Board of Education, selection members, other than the named contact herein.

Any such contact shall be grounds for disqualification of the entity submitting a response.

LEGAL REQUIREMENTS

All proposers are required to comply with and be bound by all applicable provisions of law whether or not referred to herein. This includes, but is not limited to, compliance with federal, state, and local laws, regulations, and ordinances

USDA NONDISCRIMINATION STATEMENT

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its agencies, offices, employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the state or local agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-

3027, found online at How to File a Program Discrimination Complaint and at any USDA office; or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call 866-632-9992. Submit your completed form or letter to USDA by:

Mail:

U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Mail Stop 9410 Washington, D.C. 20250-9410

Fax: 202-690-7442 Email: Program.Intake@usda.gov

This institution is an equal opportunity provider.

3. General Conditions

3.1. AWARD OF CONTRACT

Fontana Unified School District (“District”) will award a contract to one or more responsible proposers with the

“highest scored,” responsive proposal, giving appropriate consideration to the evaluation factors stated herein.

The District reserves the right to make an award to other than the lowest priced proposal. Price alone will not be the sole determining factor in the selection process. Award will be based on the highest number of points given during the evaluation process as indicated in the Evaluation Criteria included in the proposal documents. The decision resulting from the evaluation process as to which proposal best meets the needs of the District remains the sole responsibility of the District and is final. The contract to be entered into by the vendor is set forth in the proposal documents as the “Purchase Agreement Form” and is also referred to herein as the “Contract”.

In the event an award is made to a proposer/s, and such proposer fails or refuses to execute the contract and provide the required documents within five (5) calendar days after notification of the award of the contract to proposer, the District may award the contract to the next lowest responsible and responsive proposer or release all proposers.

The District reserves the right to not necessarily purchase all items and/or quantities listed in the proposal documents. The quantities listed are estimates of the needs of the District and may be adjusted to meet the actual needs, when determined.

3.2. PLACEMENT OF ORDERS & LEAD TIME

Orders shall be issued directly to the successful proposer following contract award through the issuance of a

District Purchase Order. The successful proposer shall acknowledge receipt of the Purchase Order and provide a confirmed production and delivery schedule. Proposers shall identify the estimated number of calendar days required from receipt of a Purchase Order to final delivery of the vehicles. Delivery timeframes proposed by the successful proposer shall become part of the contract. All pricing shall remain firm and shall include all costs associated with manufacturing, equipment installation, freight, delivery, pre-delivery inspection, DMV https://www.usda.gov/sites/default/files/documents/ad-3027.pdf https://www.usda.gov/sites/default/files/documents/ad-3027.pdf registration processing, and all other costs required to deliver complete and fully operational vehicles to the

Fontana Unified School District Transportation Department. No additional shipping charges, fuel surcharges, handling fees, or other supplemental charges shall be permitted unless specifically identified in the proposal and approved by the District.

3.3. DISCOUNTS

In connection with any discount offered, the discount period shall begin on the date the correct invoice is received and end when final approval of payment as authorized.

3.4. INVOICES

The successful proposer shall submit an itemized invoice upon delivery and acceptance of each refrigerated truck.

Invoices shall reference the applicable District Purchase Order number and include, at a minimum, the vehicle description, Vehicle Identification Number (VIN), quantity delivered, unit price, applicable taxes and fees (if separately identified on the Purchase Order), and total invoice amount.

At the time of delivery, the successful proposer shall provide a delivery receipt identifying all vehicles, equipment, accessories, manuals, warranty documentation, registration documents, keys, and other items included with the delivery. The delivery receipt shall be signed by an authorized District representative acknowledging receipt of the vehicle(s). Receipt of delivery shall not constitute final acceptance of the vehicle(s).

Any shortages, damages, defects, or discrepancies identified at delivery or during the District's inspection shall be promptly corrected by the successful proposer at no additional cost to the District. Appropriate credit memos or revised invoices shall be provided, as applicable.

Invoices shall be submitted to the Fontana Unified School District Accounts Payable Department in accordance with District requirements. Payment will be made within thirty (30) to sixty (60) days following receipt of an accurate and complete invoice, successful delivery to the Fontana Unified School District Transportation

Department, and acceptance of the vehicle(s) by the District. The District reserves the right to withhold payment for any vehicle that does not comply with the specifications, contract requirements, or applicable warranty and registration obligations.

3.5. DELIVERY SCHEDULE

See the Specifications section of this proposal.

3.6. FEDERAL CONTRACTUAL REMEDIES FOR CONTRACT VIOLATIONS

In accordance with 2 CFR Part 200, Appendix II, the District shall have administrative, contractual, and legal remedies available in instances where the Contractor violates or breaches any contract term or condition. Such remedies may include, but are not limited to, withholding payment, requiring corrective action, assessing damages, terminating the contract for cause, pursuing specific performance, and exercising any other rights and remedies available under applicable federal, state, and local laws and regulations. The rights and remedies of the

District provided in this contract shall not be exclusive and are in addition to any other rights and remedies provided by law or equity. The Contractor agrees that any breach of this contract may result in such remedies being exercised by the District as deemed appropriate and in the best interest of the District.

3.7. CORRECTIVE ACTION

If the District determines that the Contractor has failed to comply with any material requirement of the contract, including but not limited to delivery schedules, vehicle specifications, warranty obligations, registration requirements, or other contractual commitments, the District may require the Contractor to submit and implement a corrective action plan within a timeframe established by the District. Failure to adequately correct the deficiency may result in termination of the contract or other remedies available to the District.

3.8. TERMINATION

The District may, by written notice of default and breach of contract to the vendor, terminate the whole, or any part of their order under this Purchase Agreement if:

A) The vendor fails to make delivery within the time specified herein; or B) The products received are of inferior quality and not the same as specified or shown at the sampling. These items shall be returned at the vendor’s cost. Vendor shall arrange for pick up after written notification by the

District. Vendor shall be responsible for cost of replacement if purchaser deems it necessary to procure suitable substitute items from supplier other than the original seller. The District may hold inferior items until delivery of suitable items and cost of replacement are suitably concluded; or C) If the vendor fails or neglects to furnish or deliver any equipment, products, materials or services at the prices quoted, or at the times and places stated, or otherwise fails to comply with the terms of this bid document in its entirety, the District reserves the right to purchase the items herein specified from another vendor, after providing the vendor with a three (3) calendar day – (72 HOURS) or a mutually agreed upon time period between vendor and District. All additional costs or expenses incurred by reason of the failure of the vendor, as above stated, shall be paid by such bidder and its sureties, if any. The price paid by the District shall be considered the prevailing market price at the time such purchase is made. In the event that the District terminates its orders in whole or in part, the District may procure supplies or services similar to those so terminated from other sources, and the vendor shall be liable to the District for any additional costs for such similar supplies or services.

The vendor shall not be liable for any excess costs if the failure to perform under this Purchase Agreement arises out of causes beyond their control as determined by the District. Such causes may include: acts of God or of the public enemy, acts of the Government, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, or unusually severe weather. Normal price increases are excluded from this section. The vendor shall be required to deliver all supplies or services under the Purchase Agreement, which are not terminated. If it should be determined that the District has improperly terminated this Purchase Agreement for default, such termination shall be deemed to be for District’s convenience as set forth below.

District shall have the right to terminate this Purchase Agreement in whole or in part at any time and without cause or for District’s convenience by written notice to vendor, and vendor shall immediately cease work hereunder upon receipt of such notice. In the event of a termination without cause, the District shall pay the vendor for all goods, materials and services provided and delivered by vendor and accepted and approved pursuant to this Purchase Agreement up until the date of notice of termination for convenience. In no event shall

District pay vendor or be liable to vendor for loss of any anticipated profits or consequential or incidental damages.

3.9. INSPECTION AND ACCEPTANCE

Inspection and acceptance of all items shall be at destination. Items found to be defective or not in accordance with the bid specifications shall be replaced by the vendor at no additional cost to the District. Failure to replace items not meeting proposal specifications and/or defective items shall be considered sufficient cause for default.

All substitutions must have prior approval.

All items provided under this proposal shall meet or exceed the proposal specifications and shall comply with all

Federal and State laws governing their production, handling, and processing. Unacceptable products shall be replaced by the proposer at no cost to the District. Failure to replace said items within 24 HOURS from receipt or mutually agreed upon time period between vendor and District shall be considered sufficient cause for default and breach of contract.

Should any items be subject to a recall by any applicable agency, manufacturer, supplier, etc. the vendor shall replace all recalled items and replace them with items of suitable quality and performance (as determined by the

District) at no additional cost to the District.

3.10. INSURANCE

Without limiting vendor’s indemnification of the District, vendor shall provide and maintain at its own expense during the term of the resulting contract, the following policies of insurance covering its operations hereunder.

Such insurance shall be provided by insurer(s) authorized to transact business in California and satisfactory to the

District and evidence of such policies shall be delivered to the District on or before the effective date of the

Contract. Such evidence shall specifically identify the Contract and shall contain express conditions that the

District is to be given at least thirty (30) days written notice in advance of any modification or cancellation of any policy of insurance.

A. General Liability Such insurance shall be primary to and not contributing with any other insurance maintained by the District, and shall name Fontana Unified School District and its officers, Board members, employees, agents, and volunteers as an additional insured, and shall include but not be limited to:

1. Comprehensive General Liability Insurance Endorsed for Premises-Operations, Products/Completed Operations, Blanket Contractual, Broad Form

Property Damage, and Personal Injury with a combined single limit of $2,000,000.00 per occurrence.

2. Comprehensive Automobile Liability Endorsed for all owned, non-owned and hired vehicles with a combined single limit of $2,000,000.00 per occurrence.

B. Workers’ Compensation A program of Worker’s Compensation Insurance in an amount and form to meet all applicable requirements of the Labor Code of the State of California, and which specifically covers all persons providing services on behalf of the vendor and all risks to such persons under the Contract. Such coverage, however, shall not be less than one million dollars ($1,000,000.00).

C. Product Liability Vendor must maintain liability insurance including extended coverage for product liability in an amount not less than one million dollars ($1,000,000.00) combined single limit.

D. Proof of Coverage The vendor shall immediately furnish certificates of insurance to the District’s Purchasing Department administering the Contract evidencing the insurance coverage, including the additional insured endorsements above required, prior to the commencement of performance of services hereunder. Vendor shall maintain such insurance from the time vendor commences performance of services hereunder until the completion of such services. Within five (5) days of the award of the Contract (or sooner if requested by the District), the vendor shall furnish copies of the policies and all additional insured endorsements. Failure to provide all required insurance information and documents shall result in the vendor being deemed non-responsive.

3.11. CAL-OSHA

The vendor certifies by delivery, that all items furnished under the Contract meet or exceed applicable CAL-

OSHA Codes.

3.12. INDEPENDENT CONTRACTORS

While providing the items included herein, the vendor is an independent contractor and not an officer, employee, or agent of the District.

3.13. ANTI DISCRIMINATION

It is the policy of the soliciting groups that in connection with all services performed for the District, there be no discrimination against any prospective or active employee engaged in the work because of race, color, ancestry, national origin, religious creed, sex, age or marital status, and therefore, the bidder agrees to comply with applicable Federal and California State laws. In addition, the vendor agrees to require like compliance by all subcontractors it employs or uses.

3.14. ASSIGNMENT OF THE CONTRACT

No Contract awarded under this proposal shall be assigned without the prior written approval of the District.

3.15. LIABILITY/COPYRIGHT

The vendor shall hold the District, its officers, Board members, agents, servants and employees harmless from liability of any nature or kind whatsoever on account of use by the publisher or author, manufacturer, or agent, of any copyrighted or un-copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used under the Contract.

3.16. DISCLOSURE INFORMATION

All disclosure, certification and non-collusion forms or declaration and any other required documents contained in this proposal must be completed and submitted with the sealed proposal packet.

3.17. ENERGY POLICY AND CONSERVATION ACT

Successful Proposer must be in compliance with the requirements of 42 USC section 6201, which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this act.

4. Specifications

4.1. INTRODUCTION

The Fontana Unified School District (FUSD) is soliciting proposals from qualified and authorized dealers, manufacturers, and suppliers for the purchase and delivery of refrigerated trucks to support the District's Child

Nutrition Services operations. These vehicles will be utilized for the transportation and distribution of food products throughout the District. FUSD serves students in grades Pre-K through 12 and provides approximately six million meals annually through its network of school sites and production kitchens.

4.2. TIME AND PLACE OF PROPOSAL SUBMISSION

All proposals shall be made and presented through the Procurement Portal for RFP No. 26/27-0010 Purchase and

Delivery of Seven Refrigerated Trucks on or before 2:00 pm on Monday, October 5, 2026. Proposals received after the time specified or after any extensions will NOT be accepted.

4.3. SCHEDULE OF EVENTS

The following are key dates for this RFP. The District is committed to adhering to this schedule; however, it reserves the right to make modifications.

Issue Date: September 11, 2026

Request for Information / Q & A Deadline: September 23, 2026, 12:00pm

Proposal Due: October 5, 2026, 2:00pm

Tentative Interviews 10/12/26 - 10/16/26 : Food Services Building 25

9680 Citrus Ave, Fontana, CA 92335

Tentative Award of Contract: November 4, 2026

*Dates are subject to change.

4.4. DEFINITIONS

“District” means Fontana Unified School District. “Proposer, Vendor or Distributor” means offeror that submits a proposal in response to this solicitation. “Successful Vendor, Proposer or Distributor” means Proposer to whom award is made.

4.5. DISTRICT’S OBJECTIVES

The District is soliciting proposals from qualified firms for the purchase and delivery of seven (7) new refrigerated trucks for use by the Child Nutrition Department. The vehicles shall be equipped to safely transport perishable food products to school sites and other District facilities while maintaining required food-safe temperatures throughout the delivery process.

The awarded vendor shall furnish all labor, materials, equipment, transportation, licensing, documentation, warranties, and services necessary to provide vehicles that are complete and ready for operation upon delivery.

4.6. SCOPE OF SERVICES

Vehicle Requirements General

District seeks new refrigerated trucks meeting or exceeding the specifications contained herein.

All vehicles shall:

• Be new and unused.

• Be current model year or newer.

• Comply with all applicable Federal, State, and local regulations.

• Be fully operational upon delivery.

• Include all equipment necessary for safe and efficient operation.

Refrigerated Body Requirements

The refrigerated body shall be designed for food service distribution and shall be capable of maintaining temperatures necessary for the transportation of refrigerated food products.

Minimum requirements include:

• Refrigerated cargo body: 18 feet maximum preferred and 16 feet minimum.

• Aluminum body construction.

• Insulated walls, roof, and floor.

• Rear roll-up cargo door.

• Full Lift gate with minimum 3,500-pound weight capacity.

• Interior LED lighting.

• Cargo securement system.

• Refrigeration unit sized appropriately for body dimensions and District operating conditions.

Preferred Passenger Side Access Door:

The District prefers that the refrigerated body be equipped with one (1) passenger side access cargo door in addition to the standard rear roll-up cargo door. The side door should provide convenient access to the refrigerated cargo area without requiring operation of the rear door. The side door should be factory-installed or professionally integrated by the body manufacturer and be fully insulated and gasketed to maintain the integrity and temperature control of the refrigerated compartment. Proposers should provide specifications for the side door, including dimensions, location, locking mechanism, and any associated safety features.

Proposers offering alternate configurations or vehicles without a side access door shall clearly identify the deviation and describe how equivalent cargo access and operational convenience will be provided. Preference may be given to proposals that include a side access door meeting the District's desired specifications.

Refrigeration System

The refrigeration system shall:

• Maintain temperatures suitable for transportation of refrigerated food products at 41° or below.

• Operate effectively during frequent delivery stops.

• Include digital temperature controls.

• Include temperature monitoring capability.

• Be supported by an authorized service network within California.

• Meet all applicable food safety requirements.

Preferred features include:

• Data logging capability.

• Automatic defrost.

• Electric standby operation.

• Remote temperature monitoring.

• Single gas tank for both vehicle and refrigeration. (Single tank configuration)

Liftgate Requirements

Full-Width Aluminum Hydraulic Liftgate

Truck shall be equipped with a commercial-duty, full-width hydraulic liftgate suitable for refrigerated food-service delivery operations.

• Minimum 3,500 lb. lifting capacity

• Full-width aluminum platform

• Platform approximately 80–86 inches wide, appropriately sized to the rear opening of the refrigerated body

• Minimum platform depth of approximately 50–60 inches

• Heavy-duty aluminum construction with non-slip/serrated walking surface

• Hydraulic power operation

• Platform shall provide a level loading surface suitable for pallets, carts, dollies, and rolling food-service equipment

• Positive platform retention/latching system for transport

• Safety markings and conspicuity tape as required

• Liftgate capacity and installation shall be compatible with the Ford F-550 (or equal) chassis, GVWR, refrigerated body dimensions, and available payload

• Final installation shall not interfere with operation or sealing of the refrigerated body doors

• Liftgate shall be Tommy Gate, Maxon, Waltco, Thieman, or equal

• Cart stops on the platform so loaded food carts can't roll off while the gate is raised or lowered

Safety Requirements

Vehicles shall include, at a minimum:

• Backup camera.

• Anti-lock brake system.

• Electronic stability control.

• Traction control.

• Airbags as provided by the manufacturer.

• Daytime running lights.

• Power mirrors, windows, and door locks.

• Safety warning systems required by law.

• Exterior backup siren.

• Flashing warning lights on liftgate.

The District reserves the right to request additional safety features if deemed beneficial to fleet operations.

Warranty Requirements

Vendor shall provide:

Chassis Warranty

Manufacturer's standard warranty.

Refrigeration Unit Warranty

Manufacturer's standard warranty covering refrigeration equipment and components.

Body Warranty

Liftgate Warranty

Minimum warranty against defects in materials and workmanship.

Vendor Support

Vendor shall describe:

• Service locations.

• Warranty procedures.

• Emergency service capability.

• Parts availability.

• Average response times.

Delivery Requirements

The awarded contractor shall:

• Deliver all vehicles to the District transportation facility.

• Provide vehicle orientation and training.

• Deliver all manuals and warranty documentation.

• Complete all inspections required prior to acceptance.

• The District's desired delivery schedule is for all refrigerated trucks to be delivered and invoiced on or before June 30, 2027. However, the District will accept and process partial deliveries and invoices for individual vehicles as they become available. Proposers shall provide an estimated delivery schedule identifying anticipated delivery dates for each vehicle.

The District reserves the right to reject any vehicle not meeting specifications or exhibiting defects at the time of delivery.

Additional product and service requirements are outlined within the proposal documents.

4.7. BID SECURITY

Bid bond/security is not required.

4.8. ADDENDA

The District reserves the right to issue addenda to the proposal solicitation at any time prior to the date and time of the proposal submittal deadline. Addenda, if issued, will be posted through the e-procurement portal Addenda &

Notices section. It is the responsibility of the proposer to ensure receipt and acknowledgement of any addenda issued. All addenda shall become part of the contract documents.

4.9. CONTRACT DOCUMENTS

The Complete contract will consist of the RFP Instructions and Information for Proposers, General Conditions, Specifications, the proposal of the vendor, its acceptance by the District, the Purchase Order issued by the

District, and all amendments, any of which shall be interpreted to include all provisions of the other documents as though fully set forth therein.

4.10. ERRORS AND OMISSIONS

It shall be the responsibility of the proposer to acquaint themselves with the contract documents before submitting a proposal, and the proposer shall assume full liability for any errors or omissions in its proposal.

4.11. LIMITATIONS

The District shall not be obligated to accept the lowest priced proposal, but will be evaluating proposals with the intent of awarding to one or more responsible Refrigerated Trucks distributors. The District reserves the right in its absolute discretion to accept proposals, or any part of proposals, as deemed necessary for the best interest of the District. The District may take into account the performance of the proposer with respect to any recent contract(s) with other school districts. The District, however, reserves the right to reject any one or all proposals, to waive any informality in the proposals, to judge the merit and qualification of the materials, equipment, and services offered, and to accept whatever proposal is deemed to be the lowest responsible proposal MEETING

ALL THE CRITERIA SPECIFIED IN THE PROPOSAL and is in the best interest of the District.

The District makes no representation that participation in the proposal process will lead to an award of contract, or any consideration whatsoever. The District shall, in no event, be responsible for the cost of preparing any proposal in response to this proposal solicitation. The awarding of the services contract(s), if at all, is at the sole discretion of the District.

4.12. INTERVIEW/REFERENCE CHECKS

The District, at its sole discretion, may elect to conduct interviews with finalists, or directly select a Distributor based on the response to this proposal solicitation.

The District may perform investigations of proposing Distributors that extend beyond contacting the references identified in the proposals. Following the evaluation/interviews, the selection committee will make recommendations to the Superintendent and Board of Education regarding the candidates. The criteria for these recommendations will include those identified above.

4.13. BASIS OF AWARD

Subject to the provisions herein, award will be made to one or more responsible proposers with the “highest scored,” responsive proposal, giving appropriate consideration to the evaluation factors stated herein. The District reserves the right to make an award to other than the lowest priced proposal. Price alone will not be the sole determining factor in the selection process. Award will be based on the highest number of points given during the evaluation process as indicated in the Evaluation Criteria included in the proposal documents. The decision resulting from the evaluation process as to which proposal best meets the needs of the District remains the sole responsibility of the District and is final.

4.14. CONTRACT

The District reserves the right to enter into one contract, or award multiple contracts, for this work. The District may award based on the highest rated proposal and interview to one Distributor without further discussions, or interviews with other Distributors. The District is not obligated to invite any or all finalists for an interview.

In the event an award is made to a proposer/s, and such proposer fails or refuses to execute the contract and provide the required documents within five (5) calendar days after notification of the award, the District may cancel the award and negotiate with the next highest ranked proposer or reject all proposals.

4.15. TERM OF CONTRACT

The initial contract period will be effective upon award and remains in force until final acceptance of all vehicles and completion of all warranty obligations.

4.16. ORDER CONFIRMATION

Email order confirmations required on all orders placed.

4.17. DISCONTINUANCE OF SERVICE

Failure on the part of successful Distributor to meet contract requirements shall be cause for cancellation. Either party may cancel the contract upon a thirty (30) day written notice to the other party prior to the end of contract term.

The District reserves the right to discontinue service upon 24-hours’ notice for due cause which shall include such reasons as unsatisfactory product or…