FS41_Procurement_Code_of_Ethics.pdf
PDF 114 KB Posted
- Solicitation number
- 26/27-0010
- Issued by
- San Bernardino County, California
About this file
This is a Procurement Code of Ethics document established by the Fontana Unified School District in California, governing the ethical standards required of all district employees engaged in procurement, contract award, and contract administration. The code outlines nine core principles that procurement personnel must follow, including prioritizing the district's interests, ensuring equal bidding opportunities for all qualified vendors, purchasing without personal bias or advantage, and maintaining transparency in all procurement activities. The district emphasizes obtaining maximum value for each tax dollar spent and conducting all purchasing activities in strict accordance with applicable laws while remaining vigilant regarding legal implications of procurement decisions.
The code specifically addresses conflicts of interest, prohibiting solicitation or acceptance of money, loans, credits, or prejudicial discounts from present or potential suppliers. The document provides clarification on acceptable vendor offerings, establishing a nominal value threshold of $25.00 for items of goodwill, permitting occasional acceptance of non-meal edibles and promotional items provided they do not influence buying decisions. Product test samples may be accepted when requested by the district, though unsolicited samples are not obligatory. District purchasing employees may accept moderate hospitality offered generally to groups at conferences, vendor open houses, or seminars. The code mandates that all employees provide equal opportunity for businesses of all sizes and ownership structures to compete for district business and promotes positive supplier relationships through impartial treatment throughout the purchasing cycle. Non-compliance with the code of ethics results in progressive disciplinary action up to and including termination for cause.
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| File | Type | Posted |
|---|---|---|
| Purchase_and_Delivery_of_Seven_Refrigerated_Trucks_(Addendum_#3_Revision).pdf |
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Text version
FOOD SERVICES
PROCEDURES
Fontana Unified School District
Subject: Procurement – Code of Ethics 07/2023
All employees of Fontana Unified School District engaged in the procurement award and administration of contracts shall:
1. Demonstrate the highest regard for Public Service giving primary consideration to the interests of the school district.
2. Avoid unfair practices; to allow all qualified responsive and responsible vendors an equal opportunity to bid.
3. Purchase without any personal interest, private advantage or prejudice, seeking to obtain the maximum benefit for each tax dollar expended.
4. Avoid the intent and appearance of unethical or compromising practice in relationships, actions and communications.
5. Conduct all purchasing activities in accordance with the laws, while remaining alert to and advising the District regarding the legal ramifications of the purchasing decisions.
6. Refrain from any private of professional activity that would create a conflict between personal interests and the interests of the District and strive to eliminate participation of any individual in operational situations where a conflict of interest may be involved.
7. Never solicit or accept money, loans, credits or prejudicial discounts and avoid the acceptance of gifts entertainment favors or services from present or potential suppliers which might influence or appear to influence purchasing decisions.
a. Items of nominal value are sometimes offered by vendors as a gesture of goodwill or for public relations purposes. For purposes of clarification, nominal value should not exceed $25.00. The occasional acceptance of such items e.g. edibles other than meals, promotional items or novelty items may be justified and whenever possible such items should be shared among all staff. Receipt of items must not influence District buying decisions.
b. Product test samples may be offered by suppliers. The District will share test results with the supplier when samples have been requested by the District. The District is not obligated to take or test any unsolicited product samples.
c. District purchasing employees may accept moderate hospitality if it is offered generally to an entire group at a conference, vendor open house, product show or seminar conducted by vendors.
8. Provide an environment where all business concerns, large or small, majority or minority owned are afforded an equal opportunity to compete for the Districts business.
9. Promote positive supplier relationships through impartiality in all phases of the purchasing cycle.
All employees engaged in the procurement award and administration of contracts for Fontana Unified School District must adhere to the code of ethics listed above. Failure to adhere to the code of ethics will lead to progressive disciplinary actions up to and including termination for cause.
“This institution is an equal opportunity provider and employer”
FS41
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