PUR7778 - DOT-SS-24-2008-JB.pdf

PDF 196 KB Posted Oct 25, 2023

Attached to: Activu Maintenance Software Support
Solicitation number: SS-06922
Issued by: Clay County, Hialeah City, Florida

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Written by GovTribe AI · Mar 25, 2024

This document is a Notice of Intended Decision to Enter into a Single Source Contract (PUR 7778) issued by the Florida Department of Transportation (FDOT) for Activu Maintenance Software Support. The services required include unlimited phone and email support during business hours, access to the Activu Customer Support Web Portal, logistical support for hardware repairs and replacements under OEM warranties, free Activu software upgrades, and one annual preventative maintenance visit by a system technician. Activu Corporation is the sole provider of the Activu system, which is imperative to the operation of the North Florida Regional Transportation Management Center (RTMC) and its partnering agencies. Keeping this system operational is critical for maintaining safety and enhancing mobility.

The contract price is $40,000.00. Activu Corporation is the intended sole source provider for this maintenance agreement, as they are the sole provider of the Activu system. The maintenance agreement is necessary to ensure the system is working properly without disruptions, and the regular maintenance is required to keep all features functioning correctly. This software is used to send video streams to leadership and other agencies during crises or emergencies, making the operational reliability of the system essential.

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT NOTICE OF INTENDED DECISION

TO ENTER INTO A SINGLE SOURCE CONTRACT

(PUR 7778)

375-040-54

PROCUREMENT

01/16

PUR 7778 (rev. 10/14) Page 1 of 2 60A-1.010, F.A.C.

This notice of intended decision to enter into a single source contract is posted in accordance with section 287.057(3)(c), Florida Statutes.

AGENCY: DEPARTMENT OF TRANSPORTATION

TITLE: Activu Maintenance Software Support Short description of the commodity or service desired: Activu software support for RTMC

CONTACT

Name: Jake Boozer Address: 1109 S. Marion Ave., Lake City, FL 32025 Telephone: 386-758-3756 Email: jake.boozer@dot.state.fl.us

Internal tracking number, if any: DOT-SS-24-2008-JB

Date posted: Time Posted:

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate): 43231500 - Business function specific software, 81112200 - Software maintenance and support

Requestor (division, bureau, office, individual, as appropriate): D2 RTMC

Performance and/or Design Requirements (intended use, function or application, compatibility etc.

requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The new FDOT D2 video wall support must provide: Unlimited phone and e-mail support during business hours (M-F- 8:30am to 5:30pm EST), Access to the Activu Customer Support Web Portal (Ticket Loggin/ Tracking System), Logistical Support for Hardware Repairs/Replacement under OEM Warranties (Includes S&H), Free Activu Software upgrades for new versions and patches (Travel , on site labor to install new software, and Training are NOT included), One (1) Preventative Maintenance (PM), visit by a System Technician (Travel and Labor Included). (Annual Preventative Maintenance).

Intended source (vendor, contractor): Activu Corporation

Price: $40,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source;

steps taken to confirm unavailability of competition, as appropriate): The services that are provided in the maintenance agreement for the Activu system are imperative to the operation of the North Florida RTMC and its partnering agencies. The service provided makes sure the system is working properly without any disruptions. The system requires regular maintenance to ensure that all the features are working properly. In many cases we need to use this software to send video streams to leadership or other agencies during a crisis or emergency where video streams are needed to develop a plan of action and resolve safely. Keeping this system operational is important for the entire district to maintain safety and enhance mobility. Activu Corporation is the sole provider of the Activu system.

Approved By (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing, DMS approver)

Fae Ross, Procurement Services Manager

DocuSign Envelope ID: 1DF29F5D-6CE2-4C53-AA47-3D9782A33FFD

5:00 PM10/25/2023