Public Notice~3.pdf

Request for Proposals

COMMERCIAL GRADE AIR CONDITIONING SYSTEM

Proposals are due by 2:00:00 PM (PST), Thursday, March 30, 2023

Notice is hereby given that the City of Ashland, Oregon, is currently accepting sealed proposals for a Commercial Grade Air Conditioning System. The new cooling system will need to provide cooling for a minimum of 360 Amps of electrically generated heat. The successful proposer will design, provide and install a complete new commercial grade air conditioning system that meets and/or exceeds the City’s minimum requirements for the new commercial grade air conditioning system.

Mandatory Pre-Proposal Conference:

Interested parties are required to have a representative present at the mandatory pre-proposal conference scheduled as follows:

Date: Tuesday, February 28, 2023

Time: 9:00:00 AM

Location: City of Ashland, Service Center 90 N. Mountain Avenue, Ashland, OR 97520

Telephone: 541-488-5354

Please call (541) 488-5354 to confirm your attendance and receive location directions.

Statements made by City representatives at the pre-proposal conference are not binding upon the

City unless confirmed by Written Addendum.

A proposer must be licensed by the State of Oregon Construction Contractors Board as a contractor for this public improvement project, which will be verified by the City. Pursuant to

ORS 279C.365(k), the City may not consider a proposal for a public improvement contract unless the proposer is licensed by the State of Oregon Construction Contractors Board.

This public improvement contract will be subject to Prevailing Wage Rate Laws ORS 279C.800 to 279C.870.

This Request for Proposal (RFP) is intended to provide prospective proposers with sufficient information to prepare and submit a proposal for consideration by the City.

The REQUEST FOR PROPOSALS is available online at www.ashland.or.us Log on to the

City’s website, scroll down the home page to Online City Services and click on “Proposals, Bids and Notifications”. Locate the public notice and click on “REQUEST BID PACKET”

(beneath the public notice). Log into the system and download the solicitation documents. You http://www.ashland.or.us/ will need to log into the system each time you would like to download the solicitation documents and any subsequently issued addenda.

In accordance with AMC Section 2.50.080, Competitive sealed proposals may be available online, but applicants will NOT be able to submit their proposals and/or responses online.

Proposals must be delivered in hard copy form to the City in accordance with the requirements outlined in the RFP. Individuals that obtain the solicitation materials electronically are responsible for regularly checking for instructions, addenda, and related materials.

Contract terms, conditions and specifications may be reviewed in the City of Ashland, Purchasing Office, located at 90 N. Mountain, Ashland, Oregon.

Deadline for submitting questions is 5:00:00 PM (PST), Wednesday, March 15, 2023.

Sealed proposals must be received by 2:00:00 PM (PST), Thursday, March 30, 2023, by Kari

Olson, Purchasing Specialist in the City of Ashland, Purchasing Office located at 90 N.

Mountain Avenue, Ashland OR 97520. The proposals will be opened at 2:00:00 PM (PST), Thursday, March 30, 2023, and the City will record and make available the identities of the proposers. Proposals will not be available for inspection until after the evaluation process has been completed and the Notice of Intent to Award has been issued.

Kari Olson

Purchasing Specialist

City of Ashland, Oregon

Kari.olson@ashland.or.us

Tel: 541-488-5354

Published: February 13, 2023 mailto:Kari.olson@ashland.or.us