PSU307_DrillBerthingSOW JULY2026-JUNE2027_052026r.pdf

SCOPE OF WORK

Temporary Lodging for Reserve IDT JUL 2026-JUN 2027

USCG Port Security Unit 307 15100 Rescue Way

Clearwater, FL 33762

I. Scope of Work:

a. The Coast Guard is seeking Temporary Lodging for Coast Guard personnel.

b. The period of performance July 10, 2026 - June 30, 2027. Option year period of performance would be July 1, 2027- June 30, 2028.

c. Total number of rooms: 594 double-occupancy rooms and 55 single occupancy and totaling 649 rooms during the period of performance. Total estimated number of rooms during the option year period of performance: 616 double-occupancy rooms and 100 single occupancy and totaling 716 rooms during the option year period of performance.

d. Total number of 1,825 room nights during the period of performance. Total estimated number of 1,885 room nights during the option year period of performance.

e. PSU 307 will provide berthing rosters for specific dates and rooms needed throughout the performance period NLT 28 days before check-in. While the final berthing rosters and specific dates may change, the current anticipated dates of usage are:

The total number of rooms and/or room nights reserved under this contract, may fluctuate from the below anticipated usage by up to 15% on a monthly basis due to operational needs. Such fluctuation shall not constitute a breach of the contract, provided that the adjusted totals remain within the stated percentage variance, and all applicable rates and terms herein shall continue to apply to the adjusted room totals.

The following room types and dates for July 2026:

i. 54 Double occupancy rooms 16 JUL 2026 – 19 JUL 2026 = 54x3 = 162

ii. 05 Single occupancy rooms 16 JUL 2026 – 20 JUL 2026 = 5x4 = 20

The following room types and dates for August 2026:

i. 54 Double occupancy rooms 06 AUG 2026 - 09AUG 2026 = 162

ii. 05 Single occupancy rooms 06 AUG 2026 - 10 AUG 2026 = 20

The following room types and dates for September 2026:

i. 44 Double occupancy rooms 11 SEP 2026 – 13 SEP 2026 = 44x2 = 88

ii. 04 Single occupancy rooms 11 SEP 2026 – 14 SEP 2026 = 5x3 = 12

iii. 10 Double occupancy rooms 18 SEP 2026 – 20 SEP 2026 = 20

iv. 01 Single occupancy rooms 18 SEP 2026 – 21 SEP 2026 = 3

The following room types and dates for October 2026:

i. 54 Double occupancy rooms 15 OCT 2026 – 18 OCT 2026 = 162

ii. 05 Single occupancy rooms 15 OCT 2026 – 19 OCT 2026 = 20

The following room types and dates for November 2026:

i. 10 Double occupancy rooms 05 NOV 2026 – 08 NOV 2026 = 30

ii. 01 Single occupancy rooms 05 NOV 2026 – 09 NOV 2026 = 4

iii. 44 Double occupancy rooms 12 NOV 2026 – 15 NOV 2026 = 132

iv. 04 Single occupancy rooms 12 NOV 2026 – 16 NOV 2026 = 16

The following room types and dates for December 2026:

i. 54 Double occupancy rooms 11 DEC 2026 – 13 DEC 2026 = 108

ii. 05 Single occupancy rooms 11 DEC 2026 – 14 DEC 2026 = 15

The following room types and dates for January 2027:

i. 50 Double occupancy rooms 07 JAN 2027 – 10 JAN 2027 = 150

ii. 04 Single occupancy rooms 07 JAN 2027 – 11 JAN 2027 = 16

The following room types and dates for February 2027:

i. 10 Double occupancy rooms 11 FEB 2027 – 14 FEB 2027 = 30

ii. 01 Single occupancy rooms 11 FEB 2027 – 15 FEB 2027 = 4

iii. 44 Double occupancy rooms 18 FEB 2027 – 21 FEB 2027 = 132

iv. 04 Single occupancy rooms 18 FEB 2027 – 22 FEB 2027 = 16

The following room types and dates for March 2027:

i. 10 Double occupancy rooms 11 MAR 2027 – 14 MAR 2027 = 30

ii. 01 Single occupancy rooms 11 MAR 2027 – 15 MAR 2027 = 4

iii. 44 Double occupancy rooms 18 MAR 2027 – 21 MAR 2027 = 132

iv. 04 Single occupancy rooms 18 MAR 2027 – 22 MAR 2027 = 16

The following room types and dates for April 2027:

i. 04 Double occupancy rooms 08 APR 2027 – 11 APR 2027 = 12

ii. 01 Single occupancy rooms 08 APR 2027 – 12 APR 2027 = 4

The following room types and dates for May 2027:

i. 10 Double occupancy rooms 21 MAY 2027 – 23 MAY 2027 =10x2 = 20

ii. 01 Single occupancy rooms 21 MAY 2027 – 24 MAY 2027 = 1x3 = 3

iii. 44 Double occupancy rooms 14 MAY 2027– 16 MAY 2027 = 44x2 = 88

iv. 04 Single occupancy rooms 14 MAY 2027 – 17 MAY 2027 = 12

The following room types and dates for June 2027:

i. 10 Double occupancy rooms 03 JUN 2027 – 06 JUN 2027 = 30

ii. 01 Single occupancy rooms 03 JUN 2027 – 07 JUN 2027 = 4

iii. 44 Double occupancy rooms 10 JUN 2027 – 13 JUN 2027 = 132

iv. 04 Single occupancy rooms 10 JUN 2027 – 14 JUN 2027 = 16

f. If the option year is exercised, PSU 307 will provide berthing rosters for specific dates and rooms needed throughout the performance period NLT 28 days before check-in. While the final berthing rosters and specific dates may change, the current anticipated dates of usage are below. The total number of rooms and/or room nights reserved under this contract, may fluctuate from the below anticipated usage by up to 15% on a monthly basis due to operational needs. Such fluctuation shall not constitute a breach of the contract provided.

The following room types and dates for July 2027:

i. 56 Double occupancy rooms 15 JUL 2027 – 18 JUL 2027 56x3 = 168

ii. 05 Single occupancy rooms 15 JUL 2027 – 19 JUL 2027 = 20

The following room types and dates for August 2027:

i. 10 Double occupancy rooms 05 AUG 2027 – 08 AUG 2027 = 1x3 = 30

ii. 01 Single occupancy rooms 05 AUG 2027 - 09 AUG 2027 = 1x4 = 4

iii. 46 Double occupancy rooms 12 AUG 2027 - 15 AUG 2027 = 46x3 = 138

iv. 04 Single occupancy rooms 12 AUG 2027 - 16 AUG 2027 = 4x4 = 16

The following room types and dates for September 2027:

i. 10 Double occupancy rooms 10 SEP 2027 – 12 SEP 2027 = 10x2 = 20

ii. 01 Single occupancy rooms 10 SEP 2027– 13 SEP 2027 = 1x3 = 3

iii. 46 Double occupancy rooms 17 SEP 2027- 19 SEP 2027 = 46x2 = 92

iv. 04 Single occupancy rooms 17 SEP 2027- 20 SEP 2027 = 4x3 = 12

The following room types and dates for October 2027:

i. 56 Double occupancy rooms 14 OCT 2027 – 17 OCT 2027 = 56x3 = 168

ii. 05 Single occupancy rooms 14 OCT 2027 – 18 OCT 2027 = 20

The following room types and dates for November 2027:

i. 10 Double occupancy rooms 04 NOV 2027 – 07 NOV 2027 = 10x3 = 30

ii. 01 Single occupancy rooms 04 NOV 2027 – 08 NOV 2027 = 1x4 = 4

iii. 46 Double occupancy rooms 11 NOV 2027 – 14 NOV 2027 = 46x3 = 138

iv. 04 Single occupancy rooms 11 NOV 2027 – 15 NOV 2027 = 4x4 = 16

The following room types and dates for December 2027:

i. 10 Double occupancy rooms 03 DEC 2027 – 05 DEC 2027 = 10x2 = 20

ii. 01 Single occupancy rooms 03 DEC 2027 – 06 DEC 2027 = 1x3 = 3

iii. 46 Double occupancy rooms 10 DEC 2027 – 12 DEC 2027 = 46x2 = 92

iv. 04 Single occupancy rooms 10 DEC 2027 – 13 DEC 2027 = 4x3 = 12

The following room types and dates for January 2028:

i. 51 Double occupancy rooms 06 JAN 2028 – 09 JAN 2028 = 51x3 = 153

ii. 04 Single occupancy rooms 06 JAN 2028 – 10 JAN 2028 = 16

The following room types and dates for February 2028:

i. 10 Double occupancy rooms 10 FEB 2028 – 13 FEB 2028 = 30

ii. 01 Single occupancy rooms 10 FEB 2028 – 14 FEB 2028 = 1x4 = 4

iii. 46 Double occupancy rooms 03 FEB 2028 – 06 FEB 2028 = 46x3 = 138

iv. 04 Single occupancy rooms 03 FEB 2028 – 07 FEB 2028 = 4x4 = 16

The following room types and dates for March 2028:

i. 10 Double occupancy rooms 16 MAR 2028 – 19 MAR 2028 = 30

ii. 01 Single occupancy rooms 16 MAR 2028 – 20 MAR 2028 = 1x4 = 4

iii. 46 Double occupancy rooms 09 MAR 2028 – 12 MAR 2028 = 138

iv. 04 Single occupancy rooms 09 MAR 2028 – 13 MAR 2028 = 4x4 = 16

The following room types and dates for April 2028:

i. 05 Double occupancy rooms 06 APR 2028 – 09 APR 2028 = 5x3 = 15

ii. 01 Single occupancy rooms 06 APR 2028 – 10 APR 2028 = 4

The following room types and dates for May 2028:

i. 10 Double occupancy rooms 05 MAY 2028 – 07 MAY 2028 = 20

ii. 01 Single occupancy rooms 05 MAY 2028 – 08 MAY 2028 = 1x3 = 3

iii. 46 Double occupancy rooms 19 MAY 2028– 21 MAY 2028 = 46x2 = 92

iv. 04 Single occupancy rooms 19 MAY 2028 – 22 MAY 2028 = 4x3 = 12

The following room types and dates for June 2028:

i. 10 Double occupancy rooms 01 JUN 2028 – 04 JUN 2028 = 10x3 = 30

ii. 01 Single occupancy rooms 01 JUN 2028 – 05 JUN 2028 = 1x4 = 4

iii. 46 Double occupancy rooms 08 JUN 2028 – 11 JUN 2028 = 46x3 = 138

iv. 04 Single occupancy rooms 08 JUN 2028 – 12 JUN 2028 = 4x4 = 16

g. Single Occupancy Rooms is to be defined as only one member accommodated per room. The term “double occupancy room” is to be defined as a room consisting of two (2) separate and actual beds for two (2) individual adults regardless of number of occupants. Pull out beds and sofas shall not be used in substitution for an actual bed.

h. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance Center (FINCEN).

Contractor must meet the requirements in FAR 52.204-7, SAM Registration, and FAR 52.212-4 contract terms and conditions.

i. Authorized points of contact for questions are:

i. SK1 Malicia Smith (571) 608-7362

ii. LCDR Brandon Strickland (727) 212-7163

iii. LT William Day (973) 876-4787

II. Requirements:

a. The place of performance MUST be within 5 miles from 15100 Rescue Way, Clearwater, FL

33762.

b. All rooms shall be non-smoking rooms.

c. For operational purposes, ALL personnel shall be housed in one single hotel location.

d. Free wi-fi, assuming all individuals on berthing list will require wi-fi.

e. Free breakfast.

f. All rooms shall include a refrigerator.

g. Room cancellation deadline – 24 hours before day of stay.

h. Parking charges shall be included in the price quote (if applicable); assuming all individuals on berthing list have a vehicle each.

i. A dedicated support POC/team by either hotel or reservation company is recommended

j. Hotel/vendor shall not add additional room nights to the Scope of Work unless approved by KO.

III. Regulations and standards: The contractor shall ensure that all Berthing facilities provided must meet the following standards:

a. The Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel

Master list. The hotel will not take or hold member’s personal credit/debit cards on file for incidentals. Should an issue arise, the hotel will contact the QAE immediately. The QAE will notify the Contracting Officer and Unit Command of the issue. The Contracting Officer will make the determination on who will be responsible for providing payment for the issue.

b. Facility shall minimally meet the requirements of:

i. Three diamonds for an American Automotive Association (AAA) rating,

ii. or 3-star hotel class or higher, with a Google star rating of 4.2 or higher at the time of contracting officer solicitation review.

c. Hotel facility room entrance shall be accessible only by internal hallway(s). The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. Rooms will be clean and well maintained upon each member’s check-in date. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex. Highways, live music, construction, etc.).

d. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex. Highways, live music, construction, etc.).

e. All rooms shall be meticulously cleaned, with fresh bedding, vacuumed floors, and sanitized bathroom spaces. No mold/mildew smell in any rooms given to a USCG member. Drains in every room must be in good working order, free of clogs & debris. All doors for each room shall be in good working order, with working locks.

f. Hotels must not have any renovations occurring during period of stay and must maintain a clean finished look.

g. Hotel must be treated regularly for pest control.

IV. Allowed contract charges:

a. The Government will not pay any additional charges. The following are examples of what the Government will not pay for:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

b. The Government is exempt from Federal taxes, State of Florida hospitality taxes, and local taxes. US Coast Guard Tax Exempt - B239641.

c. US Coast Guard and its members do not pay for parking.

V. Personally charged services:

a. Contractor shall make sure alternate arrangements have been made for any charges other than that of the room charge in Contract Line-Item Numbers.

b. Individual Coast Guard members will be solely responsible for any other valid charges including:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

viii. Any other charges that can be charged to room accounts.

VI. Invoicing:

a. Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.

b. Billing departments shall invoice as follows:

i. Direct Deposit Net 30 payment; Net 15 may be possible for Small Business concerns, though this time period is not guaranteed.

ii. Submit invoice to payment address listed on the Purchase Order (block 18a). You will submit proper invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/.

iii. In the course of a Continuing Resolution, all payments are subject to the Federal Acquisition Rules and Regulations (FAR) 52.232-18: AVAILABILITY OF FUNDS clause.

iv. Also email monthly invoices to all:

https://www.ipp.gov/

1. Malicia.C.Smith@uscg.mil

2. Kristy.L.Camacho@uscg.mil

3. Timothy.B.Rogers@uscg.mil

END