SECURE_Attachment_J.11_Sample Deliverables.pdf

Attachment J.11 – Wellness and Fitness Staffing Controlled Unclassified Information

C.15 SAMPLE DELIVERABLES AND DELIVERY SCHEDULE (Actual deliverables and schedules will be included in each task order)

The contractor shall submit all required deliverables in accordance with the schedule established in each individual task order. Deliverables submitted under each individual task order shall reference and cite the contract number and the specific task order number.

The contractor shall submit deliverables that are clear, concise, and complete, and that conform in format and structure to standards that shall be agreed to in advance between the Contractor and the COR. Certain types of deliverables shall be submitted in draft form initially, allowing the COR to review and provide additional information and/or clarification comments for possible inclusion in the final document.

All deliverables shall be submitted electronically to the COR using the Microsoft Office tool suite. Final deliverables shall be submitted both in hard copy and electronically to the COR and Contracting Officers. Below is a listing of the sample deliverables and their intended due dates. Actual deliverables will be included in each Task Order.

All project documentation authored and updated over the course of the project. Upon project completion, project documentation is archived and referenced.

The COR will have ten (10) business days to complete its final review of the deliverables. The COR will accept or reject the deliverables in writing. In the event of the rejection of any deliverable, the Contractor shall be notified in writing by the COR, giving the specific reason(s) for rejection. The Contractor shall have five (5) business days to respond to the rejected deliverable and return it to the COR.

Below is a listing of sample deliverables. Task Orders may include additional deliverables not listed below.

Deliverable Number

Ref Paragraph

Paragraph Submission Due Date

1 C.4.1. Proposed Candidates

Email to COR Applicable Documents and Information

Upon contract award and within fourteen

(14) calendar days upon notification from

COR.

2 C.4.2. JSPD

Email to COR Government

Furnished Document

Within ten (10) business days, annually thereafter, or as directed by the COR if position changes.

3 C.4.4. Foreign National staff Email to COR

Proof of Information

As required.

4 C.4.5. Resignation/Termination Email to COR

Documentation Within same business day.

5 C.4.7. Vacancy Report Email to COR Contractor

Format Report

5th business day of each month.

6 C.4.2-C.4.3- Credentialing

Delivery of Certification

File (IAW FOH Policy)

Within four (4) hours of request or upon request to inspect/review in person

7 C.4.1.

Report of Contractor required certifications and expiration date (AED/CPR, WF related certifications, etc.)

Email to COR Documentation

30 days after task award, Annually thereafter. Within four

(4) hours of request or upon request to inspect/review in person.

8 C.5.4. Site Schedule Report

Email to COR Contractor Format Site

Schedule Report

25th of each month

9 C.5.5. Overtime

Telephone call and High

Priority email to COR

In advance, ASAP, but no later than next business day.

10 C.6.2.

Blood Borne Pathogen (BBP) Training and Immunization

Email to COR Documentation and Status Report

Upon contract award and annually thereafter.

11 C.7.4. Contractor Self-Assessment Email to COR Contractor

Format Report

Monthly with each invoice

12 C.3. Contract Transition Calls

Email to COR Contractor

Format Information

Ten (10) calendar days of contract award and daily thereafter

13 C.3.5.

Contractor Transition Out –

Incumbent List / Vacancy Report

Email to COR Government

Format Report

Within ten (10) calendar days of COR notification

15 C.16.11 Contractor Non-Disclosure

Agreement Email to COR

Prior to performing any work under this contract

16 C.16.13 Security Training Records Email to COR

Within thirty (30) days after contract award and annually thereafter

17 C.16.14. Rules of Behavior Email to COR Initiation of contract and at least annually thereafter

18 C.16.15. Incident Report Email to FOH

IRT, COR, CO,

FOH SOP

As soon as possible and without reasonable delay and no later than one (1) hour of discovery

19 C.15.3. Incident Plan of Action Email to FOH Security Point of Contact Upon request.

20 C.16.17.

Employee Position Security

Package

Email to FOH Security Point of Contact

Prior to performance on contract

21 C.16.17. Information Security Roster Email to COR

Within fourteen (14) calendar days of contract award and any changes within ten

(10) calendar days of the change

22 C.16.18.3.

Sanitization of Government Files and Information Email to COR

Prior to Contract Closeout

23 C.18.4. Employee Separation Checklist Email to COR

Within three (3) business days of the Employee's exit from the Contract

24 E.

Inspection of all Government equipment.

Email to COR.

120 calendar days after contract award and annually thereafter. Final report due upon contract completion.

25 G. Invoice Submission - Commercial Email to COR Government

Format Report

Draft invoice by the 15th of every month.

Final invoice by the 25th of each month.

C.6.2. & C.6.3.

Health and Immunization Email to COR Contractor

Format Report

Ten (10) calendar days before beginning services under this contract and annually thereafter.

27 C.2.1.4.

SPS Operations Report Email to FOH

Designee

Due by the 5th day of the month, frequency

(i.e. monthly or quarterly, and/or annually) varies per

SPS

28 C.2.1.4. Active Member List per Agency for SPS

Emailed to COR or FOH designee Upon request, within

24 hours

29 C.5.1.1.

Staff Sign In/Sign Out Sheet or

Attendance Log for Invoice Verification Emailed to COR

Upon request, within 24 hours

Some deliverables may require information (i.e. participation data, site demographic/ contractor staff information) to be put into FOH Management Information Systems (MIS) FOH will provide brief training on how to enter MIS.