Questions and Answers-WF Solicitation-042021.pdf

Ref: Questions for Solicitation 75P000120R00111 Wellness and Health Promotion Support Services Date: 04/02/2021

# Question Section Page No Answer/Response 1 Who is the current Contractor for this contract?

Entire Solicitation N/A Millennium Health and Fitness, Inc.

2 How many years has the previous contractor had the contract?

Entire Solicitation N/A Millennium Health and Fitness, Inc. has had the current contract since July 1, 2013.

3 Is this a staffing contract or a management contract? If management contract, what is the role of the contractor in the management role?

WF PWS Attachment Page 1‐2 This contract is for wellness and health promotion support services, which includes staffing wellness fitness programs and managing the daily operations at 9 fitness centers (sections C.2 and C.2.1). The Contractor is responsible for providing a Wellness/Fitness Coordinator (WFC) who will be responsible for managing the daily operations of the fitness centers in accordance with section C. 2. The WFC must plan, develop, coordinate and implement all activities of the WF center or program, which may include opening and closing the WF center, ordering and restocking cleaning and office supplies, scheduling wellness programs and classes, and preparing reports (Attachment J.2).

FOH provides oversight and technical direction to Contractor to assure services are delivered following parameters agreed on between FOH and its customer agencies (Section C.2.1.1).

4 How many centers are there on the solicitation?

Entire Solicitation N/A There are approximately 28‐30 service provision sites (SPS) where wellness/fitness services are provided; 9 of these sites are fully operational Fitness Centers and the remaining wellness worksites offer group fitness classes or wellness/fitness staff hours as indicated on the Master Work Plan, Attachment J.3.

5 With the pandemic closing down most of the country, will there be a requirement for the contractor to offer virtual services?

WF PWS Attachment Page 1‐6 All sites are currently closed due to COVID, however virtual wellness services and virtual fitness classes are being provided. The government currently provides the web platform for virtual fitness classes (i.e. Zoom, etc.). See Attachment J.12. Sample Group Ex Class Schedules for sample of Virtual Fitness Classes provided.

6 Is there a requirement to collect any funds or dues from the members?

WF PWS Attachment Page 6 No fees are collected from members.

7 If so, is the contractor responsible to be bonded?

WF PWS Attachment Page 6 No fees are collected from members.

8 Who sets the amount the members are to pay?

WF PWS Attachment Page 6 No fees are collected from members.

9 What is the amount the members pay now?

WF PWS Attachment Page 6 No fees are collected from members.

10 If the contractor is required to collect funds or dues from the members, how is that handled?

WF PWS Attachment Page 6 No fees are collected from members.

11 Does the contractor deduct the amount collected from the monthly invoice or deposit it into a bank account designated by FOH?

WF PWS Attachment Page 6 No fees are collected from members.

12 Is the contractor required to pay the Les Mills licensing fees in order to provide Les Mills Classes? If so, how many locations and formats are there?

WF Labor Categories Page 1‐5 The government pays the Les Mills licensing fee. There currently are 19 licenses for 9 formats at 4 sites (B17, B35, B67 and B74). The following programs are included BODY PUMP™, BODY COMBAT™, BODY FLOW™, BODY STEP™, Les Mills CORE™, GRIT™, SH’BAM™, RPM™, SPRINT™. See Attachment J.12. Sample Group Ex Schedules, provided for sites B35 and B74.

13 Les Mills refers to an example. Is Les Mills Certifications required and if so, what certifications from Les Mills are required?

Wellness Fitness Specialist 3‐ "Must also have Specialty Class Instructor Certification for specific class format as required per FOH’s customer agency (i.e. Les Mills certification(s))."

Les Mills certifications are required for Instructors who teach Les Mills formats. Sites that offer Les Mills formats, are noted on Attachment J.3 Master Work Plan. See Attachment J.12. Sample Group Ex Schedules, provided for B35 and B74.

14 Who provides the cleaning and office supplies for the centers?

WF PWS Attachment Page 5 The government provides all cleaning supplies. The cleaning products provided are described in section C.11. The government provides all office supplies (Section C.2.1.2). The onsite fitness center staff will order cleaning and office supplies through government approved sources and products are paid for by the government.

15 Who is responsible to create the reports? WF PWS Attachment Page 7 The Wellness/Fitness Coordinator at each Fitness Center is responsible to create the Wellness/Fitness Client Reports, described in section C.2.1.4, for their respective site.

16 To whom do the reports are to be provided?

WF PWS Attachment Page 7 The Wellness/Fitness Coordinator provides the Wellness/Fitness Client Reports, defined in section C.2.1.4, to the FOH designated Point of Contact (POC). Contractor Performance reports, defined in section C.7, are provided to the COR. The frequency of reporting requirements are defined in the RFP Section F, Deliverables Schedule.

17 Why is First Aid not required for the staff to have?

WF PWS Attachment Page 11 The wellness/fitness staff do not provide first aid and are required to activate Emergency Medical Services (EMS).

18 Will the staff be required to have the COVID 19 Vaccine?

WF PWS Attachment Page 20 There is not a current requirement for the staff to have the COVID‐19 Vaccine.

19 In reference to C.1 and C.2.1‐Is the contractor responsible to provide overall management as in a typical fitness center management contract? Or is this contract as per C.2.1 a Staffing Contract?

C.1 Background‐"FOH provides WF center management services, which include management of the day‐to‐day operations, exercise programs, fitness assessments, group exercise classes, wellness programs and more."

C.2.1 "WELLNESS AND

FITNESS (WF) STAFFING FOR

FOH‐MANAGED

WELLNESS/FITNESS CENTERS

AND PROGRAMS‐

Requirements are for staffing and scheduling support for Wellness/Fitness Programs provided by FOH. Contractor staff will also support Agency Specific Programs and Services."

Pages 1‐2 This contract is for wellness and health promotion support services, which may include staffing wellness fitness programs and managing the daily operations at 9 fitness centers (sections C.2 and C.2.1). The Contractor is responsible for providing a Wellness/Fitness Coordinator (WFC) who will be responsible for managing the daily operations of the fitness centers in accordance with section C. 2. The WFC must plan, develop, coordinate and implement all activities of the WF center or program, which may include opening and closing the WF center, ordering and restocking cleaning and office supplies, scheduling wellness programs and classes, and preparing reports (Attachment J.2).

FOH provides oversight and technical direction to Contractor to assure services are delivered following parameters agreed on between FOH and its customer agencies (Section C.2.1.1).

20 Per the PWS question C3.5.1 above, if the contractor is required to manage the contract, the Program/Operations Manager requirements are not listed. Is this an error or is this a government position?

Section‐Attachment J.2 Wellness and Fitness Staffing Categories:

Program/Operations Manager

There are no Program/Operations Manager positions on this contract. Therefore, there is not a labor category for a Program/Operations Manager included in Attachment J.2. However, each Offeror can propose its level and need for Program/Operations Managers consistent with its technical solution. Any such costs should be included in overhead as a component of the fully burdened hourly rate.

21 How many Program/Operations Managers are there on this contract?

There are no Program/Operations Manager positions on this contract.

22 Is the contractor required to purchase incentive prizes? If so, what are the items and the budget for the incentive prizes annually?

C.2.1.1.6"Health Promotion" Page 5‐6 No, the Contractor is not required to purchase incentive prizes.

23 Does FOH and/or the current contractor have possession of the Health Education Seminars?

1. Health Education Seminars Page 6 FOH has a library of Health Education Seminars that will be available for the Contractor staff.

24 Is the responsibility of the contractor who is awarded the contract to develop the Health Education Seminars?

FOH has a library of Health Education Seminars that will be available for the Contractor staff. Wellness/Fitness Contract staff may also be required to create materials as part of their duties. These materials will remain property of the government.

25 If the contractor is responsible to develop and create the seminars, who has the rights?

FOH has a library of Health Education Seminars that will be available for the Contractor staff. Wellness/Fitness Contract staff may also be required to create materials as part of their duties. These materials will remain property of the government.

26 Does FOH and/or the current contractor have possession of the Wellness Program?

2. Wellness Programs Page 6 FOH has a library of Wellness Programs that will be available for the Contractor staff. Wellness/Fitness Contract staff may also be required to create materials as part of their duties. These materials will remain property of the government.

27 Is the responsibility of the contractor who is awarded the contract to develop the Wellness Programs?

FOH has a library of Wellness Programs that will be available for the Contractor staff. Wellness/Fitness Contract staff may also be required to create materials as part of their duties. These materials will remain property of the government.

28 If the contractor is responsible to develop and create the programs, who has the rights?

FOH has a library of Wellness Programs that will be available for the Contractor staff. Wellness/Fitness contract staff may also be required to create materials as part of their duties. These materials will remain property of the government.

29 Who provides the equipment for the screenings?

Wellness Biometric Screening

Page 6 The government provides the fitness equipment (Section C.15), which also includes screening equipment.

30 Within the Wage Determinations, all that is listed is the Recreation Aide but within the Attachment J.2 it defines the duties of the Wellness Fitness Specialist staff that is more in line with the DOL Recreational Specialist. Was this in error and it should list the Recreational Specialist?

Section‐AttachmentJ.9 Wage Determinations

Page 1 The Wellness/Fitness Specialist (WFS), WFS2 and WFS3 positions have varying qualification/certification requirements for instructing group fitness classes. However, the WFS, WFS2 and WFS3 positions on the contract do not oversee or assign duties to staff and they work under the direction of a Wellness/Fitness Coordinator or Assistant Coordinator (Attachment J.2. WF Labor Categories). Recreation Aide is the correct classification for this work and scope of duties.

31 Is the contractor required to minimally classify its staff as Recreation Aide?

Wage Determinations Attachment

N/A The Recreation Aide is the minimum classification for a Wellness/Fitness Specialist.

32 If “Paid Sick Leave Under Executive Order 13706 (Jan 2017)” is incorporated into this contract, will the Government please confirm that the Wage Determination Health and Welfare rate should be $4.22/hour and not $4.54/hour (as shown in the pricing workbook)?

RFP Contract Terms and Conditions

Pages 37 of 80 The correct Health and Welfare benefit rate per DOL is $4.22/hour and the Wage Determinations (Attachment J.9) and Pricing Worksheet (Attachment J.8) have been updated and re‐posted.

33 Will the Government please provide the Microsoft Word file for both the RFP and

PWS?

N/A N/A No, the Word copies will not be provided.

34 Please confirm that all FOH training will be during normal business hours and billable to the Government.

PWS, Section C.16.13) Training

Pages 31 of 37 All FOH required trainings (Sections C.6 and C.16.13) will be performed during normal business hours and billable to the government.

35 The Fringe (Health and Welfare) rate in cell Y6 is linked to Ordering Periods 2 through 6‐Month Extension. Will the Government please correct this, so that the number is calculating based on the corresponding cell for each ordering period?

Pricing Worksheet Attachment

N/A The formulas have been corrected and the Pricing Worksheet (Attachment J.8) has been re‐posted.

36 The Overhead, G&A, and Profit rates in cells Q6, R6, and S6 are linked to Ordering Periods 2 through 6‐Month Extension’s calculations. Will the Government please correct this, so that the number is calculating based on the corresponding cell for each ordering period?

Pricing Worksheet Attachment

The formulas have been corrected and the Pricing Worksheet (Attachment J.8) has been re‐posted.

37 Is there a file size restriction on the submittal email?

L.7 Page 69 An email should not exceed 5GB.

38 Is this an 8(a) set‐aside? Entire Solicitation N/A No, this requirement is a small‐business set‐aside.

39 How many positions do you anticipate being filled or does the price and wage determination spreadsheet list exact number of positions to be filled? Also there are a number of positions that have total estimated annual hours listed as 1, to confirm that will be a one time, 1 hour class per year correct?

Pricing Worksheet Attachment

N/A The Master Work Plan (Attachment J.3) provides is a sample of the labor categories, labor hours and service provision sites which may be included in the Task Order. The number of SPSs, labor categories and labor hours are subject to change at the issuance of a Task Order (section C.5.6.1 ‐ C.5.6.3). The Pricing Worksheet (Attachment J.8) includes some labor categories with only 1 hour listed. The labor categories with 1 hour listed are not currently filled but may be needed and are therefore requested to be priced out for evaluation purposes and this is for the purpose of price evaluation. A Task Order could be issued, for example for 1 hour or 2008 annual hours per position.

Refer to Attachment J.2, Labor Categories, for specific tasks typically assigned to each labor category.