PSC AMPM Technical Instructions.pdf

Qualifying Technical Instructions: Airfield Markings and Pavement Management (AMPM) On-Call

Services Contract

1. Introduction:

City of Atlanta (“COA”) Department of Aviation (“DOA”) Airside is soliciting multiple contract proposals to provide Airfield Markings and Pavement Management (AMPM) On-Call Services at Hartsfield-Jackson Atlanta

International Airport (“ATL”). Airfield Markings and Pavement Management (AMPM) On-Call Services solicitations are for a repair and maintenance contract for the ATL-DOA Airside. The contract will also support

DOA Maintenance and DOA Operations to maintain FAA Part 139 certification and ensure the safety, visibility, and operational efficiency of ATL’s airfield infrastructure.

This scope of work outlines the requirements and expectations for the Airfield Markings and Pavement

Management (AMPM) On-Call Services. The contract will involve as-needed service of airport markings, surveying, and training required for internal Facility Maintenance teams responsible for the upkeep of airport markings and pavement. The chosen contractor shall provide the specialized Airfield Markings and Pavement

Management service under Federal Aviation Administration (FAA) Part 139 Regulations. AMPM includes but is not limited to the following:

• Rubber Removal (including high-speed exits on arrival runways)

8L/26R, 8R/26L, 9L/27R, 9R/27L, 10/28

• Paint Removal, Cleaning, Preparation, and Installation

All movement areas and common-use ramp markings

• Thermoplastic Removal and Installation

Selected areas

• Survey

All markings installed for annual As-built drawings

2. Objectives:

The primary objectives of this contract are as follows:

a. Maintain visible and detailed airfield markings to prevent deviation from pilots, vehicles, and pedestrians on movement and non-movement areas.

b. Provide accurate and detailed as-built drawings annually.

c. Reduce airfield markings discrepancies internally and externally for Part 139 annual inspections.

d. Track marking inventory and maintenance via a database for reporting.

e. Develop our internal team responsible for rubber removal and painting activities.

f. Update all centerlines from 6 to 12 inches and any impacts the change has on other markings.

g. Maintain FAA compliance on airfield markings.

h. Leverage data from inspections and maintenance logs to inform future pavement and marking strategies.

3. Responsibilities of the Contractor:

The selected contractor will be responsible for the following:

a. Having the operational equipment to perform the required duties.

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b. Providing all necessary safety equipment, personal protective gear, barricades, and signs to ensure the safety of personnel during the performance of any scope request made by the Airport.

c. Providing daily and weekly progress reports to the airport management, including updates on completed areas, remaining work, and any issues encountered.

d. Comply with any federal, state, or local regulations, including any Department of Aviation regulations.

e. Provide traffic control for areas adjacent to ramps, roadways, runways, and taxiways.

f. The contractor should have a comprehensive knowledge and experience in performing the duties requested under AMPM.

g. Remove and dispose of FOD created during performance of scope activities.

h. Provide satisfactory results with activities identified in section 1.

i. Procurement of all necessary equipment and materials required to perform the scope of activities.

j. Protect joints and lights during rubber removal and other scope-related activities.

k. Utilize Type 2 airfield paint and Type 3 reflective beads for painting activities (DOA Standard)

l. Provide training to the DOA internal team on Rubber Removal and Painting Operations.

m. Provide a minimum of 2 AMA escorts and 1 Sweeper with vacuuming capabilities to perform the scope of activities.

n. Prohibited from using chemical, mechanical abrasion, and shot blasting removal methods to perform the scope of activities.

o. Ensure all personnel are trained and certified in airfield safety and operations, including OSHA and FAA Part

139 awareness.

p. Use environmentally approved materials and dispose of waste in accordance with EPA and airport environmental policies.

q. Provide a safety plan and Environmental mitigation plan.

4. Responsibilities of the Airport:

The airport management will be responsible for the following:

a. Coordinate with Airside Operations the closures needed for the contractor to perform scope-related work.

b. Providing the contractor with access to the designated areas for activities identified in section 1.

c. Collaborating with the contractor to schedule work and training, considering airport operations, and minimizing disruptions.

d. Conduct regular inspections to verify the quality of service. The Facilities Maintenance Project Manager or designee will inspect before, during, and after the performance of activities identified in section 1.

e. Attend all training required and provided by the contractor

f. Maintain FAA Part 139 compliance.

g. Provide the Facility Maintenance Project Manager Sr. or their designee as the point of contact for the contractor.

h. Provide detailed feedback on contractor performance and documentation.

i. Conduct a kickoff meeting and coordination meetings.

5. Duration and Frequency:

The AMPM contract will be valid for 5 years, with the option of two 2-year renewals upon mutual agreement and is subject to performance reviews. The specific timing and frequency of activities identified in section 1 will be discussed and agreed upon between the contractor and the airport management. Work is mainly conducted from 11:30 pm to 6:30 am. Work can be shifted to other times based on weather conditions and the availability of the work area.

6. Communication and Coordination:

The contractor will communicate with the airport management daily via phone or text to ensure effective coordination of all activities. The Project Manager Sr. or their designee will coordinate the work requested under AMPM and be the Point of Contact (POC) to the contractor. The contractor will be expected to respond within a minimum of 6 hours after callout or as directed by the Project Manager Sr. or their designee. The

Project Manager Sr. or their designee will conduct a kickoff meeting and coordination meetings.

7. Quality Assurance:

The contractor will be responsible for ensuring the quality of the performance of activities identified in section

1. Any discrepancies found will be corrected at the contractor’s cost at the earliest access availability to the area of concern.

8. Safety and Environmental Considerations:

The contractor must prioritize safety while on the airport property. This includes following all relevant safety regulations and guidelines, providing necessary safety equipment to personnel, and ensuring proper signage and barriers to prevent unauthorized access to service areas. The contractor must also consider and minimize any potential environmental impacts from the services provided under the scope of work. The Airport has a zero tolerance for FOD and runway incursion risks. The airport will require the contractor to provide a safety plan and an environmental mitigation plan.

9. Reporting and Documentation:

The contractor must maintain accurate and detailed records of all work completed and provide training. This includes documenting the date, time, location, weather, and work completed or training given. The contractor must also document any observations, issues, or recommendations related to AMPM. The reports and documentation must be provided to the Project Manager or their designee. The airport will also maintain daily reports for work completed by the contractor. The contractor is required to provide photo documentation of the before/after conditions of the performance of activities identified in section 1.

10. Performance Evaluation:

The airport management reserves the right to periodically evaluate the contractor's performance throughout the contract. This may include site inspections, documentation reviews, and feedback from airport staff and stakeholders. The contractor's adherence to the scope of work, response times, safety protocols, and quality of work will be considered during these evaluations. The airport will notify the contractor of performance evaluation results and give the contractor an opportunity to resolve any discrepancies. A negative response will impact the contract negatively and can result in termination for repeated non-performance.

11. Subcontracting:

The use of subcontractors is permitted if the contractor is awarded the contract.

However, the contractor shall:

(i) retain full responsibility for all goods, installation, delivery, performance, and services provided by any subcontractor;

(ii) remain the City’s sole point of contact for all goods and/or services provided under the Agreement; and

(iii) be solely responsible for compensating any subcontractors engaged to perform the work under this contract.

The contractor must identify all the known subcontractors it intends to use in its bidding submission. All known subcontractors must complete the subcontractor Illegal Immigration and Enforcement Act (IIREA) Form, and the completed subcontractor forms must be included in the contractor bid submission. The Airport requires pre-approval of any subcontractor changes post-award.

12. Areas needed for a quote per linear feet (LF)/square foot (SF)/ per item/per shift, and lump sum.

(See Fee Schedule to input values as requested)

1. Yellow Markings (Taxiway centerlines, edge lines, LOLO, ETCL LAHSO, and hold bars)

2. White Markings (Runway centerlines, edge lines, precision runway markings, and demarcation bar)

3. Green Markings (Islands and Deicing centerlines)

4. Red Marking (Zipper Marking (Red and White alternating marking))

5. Rubber Removal, Paint Removal, Cleaning, and Surface Preparation

6. Surface Painted Signs (Global Position Markings, Directional/Destination, Location, Informational, and

Mandatory Signs (SPHPS))

7. Additional services and management fees (AMA escorting, surveyor, Sweeping, As-builts, etc.)

13. Abbreviations

• AMA – Airport Movement Area

• FAA – Federal Aviation Administration

• AMPM – Airfield Markings and Pavement Management

• FOD – Foreign Object Debris

• GPM – Geographic Position Marking

• ETCL – Enhance Taxiway Centerline

• LAHSO – Land and Hold Short Operation

• LOLO – Lead-on and Lead-off

• SPHPS – Surface Painted Holding Position Sign DRAFT