Prospective Quoter Cover Letter.pdf

Rome, December 15, 2023

Dear Prospective Quoter:

Subject: Request for Quotations for Payroll Services for Solicitation number 191T7024Q0001.

Enclosed is a Request for Quotations (RFQ) for Payroll services for the locally hired employees of the U.S. Diplomatic Missions in Italy. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site. The pre-quotation conference will be held on January 10, 2024, at 10:00 a.m. (local time) at the U.S. Embassy in

Rome in via Sallustiana, 49. Prospective quoters should e-mail to

RomeGSO-AcquisitionsDL@state.gov by January 08, 2024, at 12:00 noon (local time) for additional information or to arrange entry to the building.

Quotations must be submitted electronically to RomeGSO-Offers@state.gov by January 29, 2024, at 12:00 noon (local time). No quotations will be accepted after this time. Quotations must be in

English and incomplete quotations will not be accepted.

It is important to make sure the submission is made in specific size and format; in MS-Word

2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB if the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB.

mailto:RomeGSO-AcquisitionsDL@state.gov mailto:RomeGSO-Offers@state.gov

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their quote. Failure to be registered at time of quotation submission may deem the offeror’s quotation to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Crystal D. Sheridan

Contracting Officer

Enclosure

12/15/2023 14:51 GMT

Sheridan, Crystal (SheridanCD@state.gov) http://www.irs.gov/w14 https://www.sam.gov/