Meeting Minutes.pdf
PDF 125 KB Posted
- Attached to
- Payroll Services Federal contract opportunity
- Solicitation number
- 191T7024Q0001
- Issued by
- Department of State
About this file
The document contains minutes from a pre-quotation conference for a Request for Quotations from the Department of State for payroll services for locally hired employees of U.S. Diplomatic Missions in Italy. The conference provided an overview of the solicitation package including a description of the base year plus four option years for the contract, prices to be submitted for each period, the LPTA evaluation process, and requirements for technical proposals and economic offers. Fifteen questions were asked during the conference pertaining to payroll processing requirements, software, transition timelines, and reporting. The minutes list six organizations represented at the pre-quotation conference.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Questions and Answers.doc | DOC document | |
| Prospective Quoter Cover Letter.pdf | ||
| RFQ 191T7024Q0001.docx | DOCX document | |
| SF-1449.rtf | RTF text file |
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Text version
Minutes From Pre-Quotation Conference of January 10, 2024
Introduction
The Contracting Officer, Crystal D. Sheridan, welcomed all attendees. The following Embassy representatives attending the conference were introduced:
Tiziana Carfora, Acquisition Supervisor; Aldo Bottari, Financial Management
Section Supervisor, Mariangela Vigo, COR, Maurizio Cicerchia, Financial
Management Section representative, and Chiara Calvi, Financial Management
Section representative.
Discussion of Solicitation Package
The following sections of the solicitation were highlighted:
o Standard Form -SF-1449 o Section 1 – Prices:
a) Base Year + 4 Option Years prices length of contract
b) Government unilateral rights to exercise the option year
c) IDIQ type of contract
d) Quantities as estimated amount only
e) 5-year projected prices
f) Economic offer: submission of fair and reasonable prices o Section 2:
Description of contract services provided in conjunction with the COR o Section 3 – Submission of Offer:
a) Mandatory registration of offeror to the SAM.gov database prior to submittal of their offer
b) Evaluation Factors – LPTA procedure and evaluation of the offer
c) Economic offer and technical proposal
d) Information demonstrating the offeror’s ability to perform the services
e) Technical panel evaluation
f) How to submit the quotation electronically
g) Submission of questions: procedure, deadline, and replies. Posting on
SAM.gov website
h) Offer deadline submission o Section 4: Evaluation of offers
Six persons/four firms attended the pre-quotation conference.
Several questions were raised by the firms representatives during the conference.
Written responses will be drafted and posted on SAM.gov:
Q1: How many pay periods are in a year?
Q2: Is the Embassy acting as a tax withholding agent?
Q3: Is the INAIL currently paid by the Embassy? Shall the Contractor take care of this payment?
Q4: Shall the Contractor take care of the to the Libro Unico del Lavoro (Unified
Employment Ledger)?
Q5: Does the Embassy process employees’ salary bi-weekly payments?
Q6: Shall the Contractor reconcile the bi-weekly payments in a monthly payment?
Q7: In which format the Embassy receives the files from CFSC? Excel file format?
Q8: Can a copy be provided of the Embassy local labor compensation plan?
Q9: Shall the employee receive both pay slip (American and Italian)?
Q10: Shall the Contractor provide a monthly E&L (earning and leave) statement matching the data of the by-weekly statements for the month?
Q11: How many days are foreseen for the transition period?
Q12: How shall the Contractor provide payment to INPS?
Q13: Shall the Contractor use the Italian “Zucchetti” software to process payroll data?
Q14: Shall the Contractor process service for US Embassy local employee?
Q15: Shall the awardee be responsible to gather and elaborate all 2024 payroll data?
Pre-Quotation Conference Offeror Attendee List:
1. Mr. Marco Barbera, GESAM
2. Mr. Walter Kohlross, Key Management Group
3. Mr. Albert Lacle, Key Management Group
4. Mr. Lorenzo Muscara’, BDO - Business Services & Outsourcing
5. Mr. Giovanni Vitali, BDO - Business Services & Outsourcing
6. Ms. Chizorom Wosu, Akunna Advisory LLC
Conclusion
The conference and attendees were thanked for their presence and expression of interest in serving the U.S. Government.
Sincerely, Crystal D. Sheridan
01/19/2024 10:42 GMT
Sheridan, Crystal (SheridanCD@state.gov)
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