Proposer Checklist.pdf

This is a Proposer RFP Checklist document applicable to the City of Santa Monica Police Department's Parking Citation Issuance System procurement. The City seeks a comprehensive mobile citation solution to process approximately 200,000 annual parking citations issued by 30 Parking Enforcement Officers. The system must be compatible with iOS-based handheld devices and Zebra mobile printers while integrating with existing city infrastructure, including multi-space meters, the California DMV, Automated License Plate Readers, payment verification machines, and the city's parking permitting system. The RFP was released on January 6, 2026, with a question submission deadline of January 13, 2026, and a proposal submission deadline of February 2, 2026, at 3:00 PM. The contract will be a firm-fixed agreement with an initial five-year term. Proposers must submit signed acknowledgments for all addenda issued, and all RFP documents and addenda are available through the City's online vendor portal, ProcureNow. Late proposals will not be accepted.

Proposals will be evaluated on eight criteria totaling 100 points: Work Plans (15 points), Value Add/Breadth of Service (10 points), Project Team (10 points), Experience (15 points), Cost (20 points), Quality of Work/Technical Capabilities (15 points), System Usability (10 points), and Security and Data Privacy (5 points). The current citation processor is Modaxo; the City prefers cloud-based back-end solutions but will accept on-premises hosting with specified server requirements. Proposers must hold a City of Santa Monica business license if physically located in or conducting business within the city. The Living Wage Ordinance applies to contracts exceeding $54,200, requiring a minimum wage of $22.50 for covered employees. Required insurance includes Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation, and Technology Professional Errors and Omissions/Cyber Liability ($1,000,000 per occurrence or $2,000,000 annual aggregate). Proposals remain firm offers for 180 days after submission. The City reserves the right to request best and final offers, select multiple vendors, or reject all proposals. Successful vendors must comply with detailed data security requirements aligned with NIST, CIS controls, ISO/IEC, SOC 2, and ITIL standards.