Proposer_Checklist.pdf
PDF 89 KB Posted
- Solicitation number
- 469
- Issued by
- Los Angeles County, San Francisco City, California
About this file
This is a Proposer RFP Checklist prepared by the City of Santa Monica, California, for a managed services contract related to the ArcGIS Enterprise environment. The checklist outlines essential procedural requirements for proposers, including the necessity to review the complete RFP document, identify mandatory requirements and critical deadlines, and attend any pre-proposal conferences offered. Proposers are instructed to submit clarifying questions by specified due dates and review all formal addenda issued through the City's OpenGov online vendor portal, which contains all questions and answers concerning the RFP. The document emphasizes strict adherence to required response formats, point-by-point addressing of all RFP sections, and timely submission of signed addendum acknowledgments prior to proposal submission.
The checklist stresses that proposals will be evaluated exclusively on information and materials provided in submitted responses, and that all response materials must be submitted by the dates and times specified on the front page of the RFP document. Critical to the submission process is verification that all addenda have been reviewed and acknowledged, and that the complete RFP has been re-read to ensure all requirements are addressed. The document explicitly notes that late proposals are never accepted and directs proposers to monitor the OpenGov vendor portal for any issued addenda before final submission.
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Proposer RFP Checklist
Read the entire document. Note critical items such as mandatory requirements;
supplies/services required; submittal dates; format; contract requirements (i.e., insurance, performance and or reporting, etc.).
Attend the pre-proposal conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the RFP.
Take advantage of the “question and answer” period. Submit your questions by the due date. View all answers given in the formal addenda issued for the RFP. All addenda issued for an RFP are posted on the City’s online vendor portal: OpenGov and will include all questions asked and answered concerning the RFP.
Follow the format required in the RFP when preparing your response. Provide point-by-point response to all sections in a clear and concise manner. The proposals are evaluated based solely on the information and materials provided in your response.
Check the City’s online vendor portal: OpenGov for RFP addenda. Before submitting your response, check whether any addenda were issued for the RFP. If so, you must submit a signed acknowledgment for each addendum issued along with your response
Review and read the RFP document again to make sure that you have addressed all requirements.
Submit your response on time. Note all the dates and times listed on the front page of the RFP document, and be sure to submit all required items on time. Late proposals are never accepted.
File details come from the government source that posted it. Updated .