Proposal_Requirements.pdf

Proposal Requirements

Instructions: The RFP must include the following information in the order listed. Please upload responses to the following in one continuous PDF labeled as “Proposal Requirements – Submittal Response”. The file must not exceed 100 pages.

1. Table of Contents

The offeror must start the file with a table of contents for each of the sections listed below in the order listed to include the page number of each section.

2. Interest

a) Transmittal Letter

The offeror must submit a transmittal letter (maximum two pages) on the firm’s letterhead. It must be signed by a representative of the offeror who is authorized to sign such material and to commit the offeror to the obligations contained in the offer. The transmittal letter must include the name, address, phone number and e-mail address for the offeror’s contact, a mission statement that reflects the organization’s goals and values and must specify who would be the firm’s signatory to any contract documents executed with the City.

3. Experience (33%)

The offeror must demonstrate experience deploying and maintaining event management software solutions. Experience working with law enforcement agencies is a plus.

a) Project Team The offeror must describe the team that will be working to complete the Scope of Services, including position titles and roles of individuals assigned to those roles. Provide the breakdown of time on-versus off-site and the notice required to have staff available for onsite consultation.

b) Organization Chart The offeror must provide organization chart showing:

i. reporting relationships and responsibilities of the offeror and any other firms/subcontractors

ii. reporting relationships and responsibilities of all key personnel (along with their firm affiliations)

4. Project Approach (31%)

i. The offeror must describe the project plan and process for performing the scope of services. The project plan should include key activities, deadlines, and deliverables required to complete the scope of services, organized in a logical, easy-to- follow manner.

ii. The offeror must describe how its organization will accomplish the responsibilities stated in the scope of work.

iii. The offeror must display the proposed project schedule of the task described in the

Statement of Work, including planning meetings, progress reviews, implementation, and final report. iv. The offeror must complete the “System Requirements” attachment and upload excel file with its submittal.

5. Past Performance on Similar Contracts (13%)

a) The offeror should identify project experience similar to services identified in this RFP.

Experience included must be limited to projects completed within the past three (3) years. At a minimum, the project description should include the following:

• client name and description of the project/or services

• description of project

• staff assigned to reference engagement that will be designated for work per the

RFP

• the client's project manager name, e-mail address and telephone number.

b) The offeror should list previous and current work for City of St. Petersburg to include:

a) Project name

b) Project dates

c) Contract amounts

Offeror must not use attachments or references.

c) The offeror should provide a list of five (5) clients. If applicable include up to two (2)

Florida government clients, contact persons for whom the vendor has recently provided services similar in nature to the services identified in this RFP. At a minimum, the offeror should include the following:

a) client name

b) nature of project

c) client project manager name

d) Client project manager e-mail address and telephone number.

6. Cost (17%)

The offeror must submit detailed pricing for the term to include the following:

a) System Implementation

b) Software Customization

c) Interfacing

d) Software Testing/Validation

e) Software Upgrades

f) Software Support

g) System Maintenance

7. City Certified Small Business Enterprise (SBE) (2%)

The offeror must indicate if it is a city certified small business enterprise.

8. City Certified Minority Owned Business Enterprise (MBE) (2%)

The offeror must indicate if it is a city certified minority owned business enterprise.

9. City Certified Women Owned Business Enterprise (WBE) (2%)

The offeror must indicate if it is a city certified women owned business enterprise.