Proposal Price Response Form -RFP-PRC-FY26-0542.xlsx
XLSX spreadsheet 31 KB Posted
- Attached to
- Fantasy of Lights Event Services
- Solicitation number
- RFP-PRC-FY26-0542
- Issued by
- Santa Clara County, California
About this file
This is a Proposal Price Response Form for RFP-PRC-FY26-0542 submitted to the County of Santa Clara, California for Fantasy of Lights Event Coordination Services. The solicitation requests pricing for comprehensive event support services organized into seven primary categories: generators (75 KW and 45 KW units), miscellaneous power distribution equipment including cables, adapters, and distribution boxes, man lifts ranging from 45 feet to 125 feet, walk-thru event items such as patio heaters and light towers, diesel fuel, contractor personnel and labor across multiple roles including supervisors and technicians, and miscellaneous items including site storage, tools, and transportation equipment. The pricing structure reflects an 11-week estimated rental term for most equipment, with specific variations for man lifts (3-8 weeks) and walk-thru event items (1-2 days or shows). Quantities vary significantly across line items, from single units to hundreds of items, such as 300 three-outlet power adapters and 100 outdoor 12/3 Edison U-Ground 100-foot cables. Labor costs are itemized by position type with estimated hours ranging from 16 hours for boom operators to 3,210 hours for install technicians.
The proposal form requires bidders to provide weekly rental prices for equipment and hourly rates for labor, with all prices submitted exclusive of sales tax and government-imposed fees calculated by the County upon award. The form includes two supplemental questions addressing cost-saving opportunities, requesting bidders to confirm whether rental rates represent the lowest available from their company and to propose additional efficiency measures or pricing reductions. All line items in the pricing schedule currently display placeholder values of zero dollars, indicating the form template awaiting completed pricing information from responding vendors. The Grand Total field similarly shows zero dollars pending submission of actual bid prices across all seven sections.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Proposal Response Form
PROPOSAL PRICE RESPONSE FORM
RFP-PRC-FY26-0542 for Fantasy of Lights Event Coordination Services
PROPOSER INFORMATION:
| Print Name: |
| Email: |
| Telephone No.: |
| Date: |
I. PROPOSAL PRICE RESPONSE FORM
Bidder: Do not change the format of this form.
1. Prices should NOT include sales tax and other government imposed and established fees as the County will calculate applicable taxes and fees upon award.
2. Reference Attachement 2 to Appendix A for additional information.
3. "*" indicates that the line is taxable.
| Section 1: Generators | ||||||
| Line # | Item Description | Quantity | Unit of Measure | Estimated Rental Term | Weekly Rental Price | Extended Price |
| 1 | 75 KW Generator | 4 | Per Week | 11 | $ - 0 | |
| 2 | 45 KW Generator | 6 | Per Week | 11 | $ - 0 | |
| 3 | 45k Generator - Office | 1 | Per Week | 20 | $ - 0 | |
| Section 1 Total | $ - 0 | |||||
| Section 2: Miscellaneous Power Distribution | ||||||
| Line # | Item Description | Quantity | Unit of Measure | Estimated Rental Term | Weekly Rental Price | Extended Price |
| 1 | Outdoor Distro, 12/5 Cam-Thru* | 5 | Per Week | 11 | $ - 0 | |
| 2 | Outdoor 50AMP Sub-Panel Cam-Lok* | 1 | Per Week | 11 | $ - 0 | |
| 3 | Distro, Socopex 120V 4-output* | 1 | Per Week | 11 | $ - 0 | |
| 4 | 4/0 400 Amp. Cable 100’* | 5 | Per Week | 11 | $ - 0 | |
| 5 | 4/0 400 Amp. Cable 50’* | 6 | Per Week | 11 | $ - 0 | |
| 6 | 4/0 400 Amp. Cable 25’* | 3 | Per Week | 11 | $ - 0 | |
| 7 | 2/0 298 Amp. Cable 100’* | 12 | Per Week | 11 | $ - 0 | |
| 8 | 2/0 298 Amp. Cable 50’* | 6 | Per Week | 11 | $ - 0 | |
| 9 | 2/0 298 Amp. Cable 25’* | 4 | Per Week | 11 | $ - 0 | |
| 10 | #2 195 Amp. Cable 100’* | 4 | Per Week | 11 | $ - 0 | |
| 11 | #2 195 Amp. Cable 50’* | 2 | Per Week | 11 | $ - 0 | |
| 12 | #2 195 Amp. Cable 25’* | 3 | Per Week | 11 | $ - 0 | |
| 13 | Cam-Lok Device “T”s* | 6 | Per Week | 11 | $ - 0 | |
| 14 | Cam-Lok Device “W”s* | 3 | Per Week | 11 | $ - 0 | |
| 15 | #2 195 Amp. Bare End Tails* | 1 | Per Week | 11 | $ - 0 | |
| 16 | Cam-Lok Female Adapters* | 4 | Per Week | 11 | $ - 0 | |
| 17 | Cam-Lok Male Adapters* | 10 | Per Week | 11 | $ - 0 | |
| 18 | Lg. 6cir. 2K Multi Package* | 1 | Per Week | 11 | $ - 0 | |
| 19 | Distro, 12/5 INDU End Box* | 5 | Per Week | 11 | $ - 0 | |
| 20 | Distro, 12/5 Outdoor Dog House* | 20 | Per Week | 11 | $ - 0 | |
| 21 | 50’ 3-Box Stringer (12/5, L21-20)*e | 25 | Per Week | 11 | $ - 0 | |
| 22 | Outdoor 12/5 Twistlock 200* | 24 | Per Week | 11 | $ - 0 | |
| 23 | Outdoor 12/5 Twistlock ( L21-20) 150* | 8 | Per Week | 11 | $ - 0 | |
| 24 | Outdoor 12/5 Twistlock ( L21-20) 100* | 21 | Per Week | 11 | $ - 0 | |
| 25 | Outdoor 12/5 Twistlock ( L21-20) 075* | 15 | Per Week | 11 | $ - 0 | |
| 26 | Outdoor 12/5 Twistlock ( L21-20) 50* | 20 | Per Week | 11 | $ - 0 | |
| 27 | Outdoor 12/5 Twistlock ( L21-20) 25* | 8 | Per Week | 11 | $ - 0 | |
| 28 | Bare End Tails To (M) 50 Amp* | 2 | Per Week | 11 | $ - 0 | |
| 29 | 50 Amp. OUTDOOR Spider Box* | 13 | Per Week | 11 | $ - 0 | |
| 30 | 50 Amp. Spider Box* | 10 | Per Week | 11 | $ - 0 | |
| 31 | 50 Amp SO Cable 100 | 24 | Per Week | 11 | $ - 0 | |
| 32 | 50 Amp SO Cable 50 | 18 | Per Week | 11 | $ - 0 | |
| 33 | 50 Amp SO Cable 25 | 20 | Per Week | 11 | $ - 0 | |
| 34 | Distro, Edison Nutech (12x20A) Cam Thru | 3 | Per Week | 11 | $ - 0 | |
| 35 | Lg. 12/3 AC Package / Edison U-Ground | 6 | Per Week | 11 | $ - 0 | |
| 36 | Lg. 16/3 AC Package / Edison U- Ground* | 10 | Per Week | 11 | $ - 0 | |
| 37 | Outdoor 12/3 Edison U-Ground 100’* | 100 | Per Week | 11 | $ - 0 | |
| 38 | Outdoor 12/3 Edison U-Ground 50’* | 70 | Per Week | 11 | $ - 0 | |
| 39 | Outdoor 12/3 Edison U-Ground 25’* | 60 | Per Week | 11 | $ - 0 | |
| 40 | 3 Outlet Power Adapter – 3- Fer* | 300 | Per Week | 11 | $ - 0 | |
| 41 | Edison Adapters* | 40 | Per Week | 11 | $ - 0 | |
| 42 | Cable Ramps* | 60 | Per Week | 11 | $ - 0 | |
| 43 | ADA Cable Ramps 3’* | 8 | Per Week | 11 | $ - 0 | |
| 44 | ADA Cable Ramps 18"* | 20 | Per Week | 11 | $ - 0 | |
| 45 | Mobile Office Power Transformer* | 1 | Per Week | 20 | $ - 0 | |
| Section 2 Total | $ - 0 | |||||
| Section 3: Man Lifts | ||||||
| Line # | Item Description | Quantity | Unit of Measure | Estimated Rental Term | Weekly Rental Price | Extended Price |
| 1 | 45’ Boom Lift* (8 weeks install only) | 1 | Per Week | 8 | $ - 0 | |
| 2 | 60’ Boom Lift* (4 weeks install, 2 weeks teardown) | 2 | Per Week | 6 | $ - 0 | |
| 3 | 125’ Boom Lift* | 1 | Per Week | 3 | $ - 0 | |
| Section 3 Total | $ - 0 | |||||
| Section 4: Walk-Thru Event Items | ||||||
| Line # | Item Description | Quantity | Unit of Measure | Estimated Rental Term | Weekly Rental Price | Extended Price |
| 1 | 45KW Generator* | 1 | Per Week | 1 | $ - 0 | |
| 2 | 75KW Generator* | 1 | Per Week | 1 | $ - 0 | |
| 3 | Fire Extinguishers* | 1 | Per Week | 1 | $ - 0 | |
| 4 | Bike Barricades* | 10 | Per Week | 1 | $ - 0 | |
| 5 | Patio Heaters* | 42 | Per Day | 2 | $ - 0 | |
| 6 | Light Tower* | 8 | Per Day | 2 | $ - 0 | |
| 7 | Extra Propane Tanks* | 6 | Per Day | 2 | $ - 0 | |
| 8 | Area Lighting* | 1 | Per Show | 2 | $ - 0 | |
| Section 4 Total | $ - 0 | |||||
| Section 5: Diesel Fuel | ||||||
| Line # | Item Description | Quantity | Unit of Measure | Estimated Rental Term | Price | Extended Price |
| 1 | Diesel fuel for generators | 1000 | Per Gallon | N/A | $ - 0 | |
| Section 5 Total | $ - 0 | |||||
| Section 6: Contractor Personnel/Labor | ||||||
| Line # | Item Description | Estimated Number of Staff | Unit of Measure | Estimated Number of Hours | Hourly Rate | Extended Price |
| 1 | Install – Supervisor | 5 | Per Hour | 1,200 | $ - 0 | |
| 2 | Install Technicians | 10 | Per Hour | 3,210 | $ - 0 | |
| 3 | 120’ Boom Operator (Install) | 1 | Per Hour | 16 | $ - 0 | |
| 4 | Walk-Thru Supervisor | 1 | Per Hour | 67 | $ - 0 | |
| 5 | Walk-Thru Technicians | 7 | Per Hour | 135 | $ - 0 | |
| 6 | Show Call (aka during event) – 2 Supervisors | 2 | Per Hour | 426 | $ - 0 | |
| 7 | Strike (aka Post Event) – Supervisors | 5 | Per Hour | 395 | $ - 0 | |
| 8 | Strike (aka Post Event) – Supervisors | 10 | Per Hour | 246 | $ - 0 | |
| 9 | Strike (aka Post Event) – Supervisors | 15 | Per Hour | 715 | $ - 0 | |
| 10 | 120’ Boom Operator (Strike) | 1 | Per Hour | 16 | $ - 0 | |
| 11 | Shop Prep | 4 | Per Hour | 120 | $ - 0 | |
| 12 | Project Manager – Pre Event | 2 | Per Hour | 80 | $ - 0 | |
| 13 | Project Manager – Post Event | 2 | Per Hour | 80 | $ - 0 | |
| Section 6 Total | $ - 0 | |||||
| Section 7: Micellaneous | ||||||
| Line # | Item Description | Quantitiy | Unit of Measure | Estimatede Rental Term | Price / Weekly Renatl Price | Extended Price |
| 1 | Expendables (tape, plastic, etc.)* | 1 | Each | N/A | $ - 0 | |
| 2 | Site Storage – Container/Office* | 1 | Each | N/A | $ - 0 | |
| 3 | Administrative Supplies* | 1 | Each | N/A | $ - 0 | |
| 4 | Tools, Cable Accessories, etc.* | 1 | Each | N/A | $ - 0 | |
| 5 | 85ft. Tree Star Rigging* | 1 | Each | N/A | $ - 0 | |
| 6 | Trucking | 1 | Each | N/A | $ - 0 | |
| 7 | Utility Cart* | 1 | Per Week | 20 | $ - 0 | |
| 8 | 6-Person Transport Cart* | 3 | Per Week | 16 | $ - 0 | |
| 9 | ¼ Pickup Truck* | 1 | Per Week | 20 | $ - 0 | |
| 10 | Forklift* | 1 | Per Week | 2 | $ - 0 | |
| 11 | Generator Moving Vehicle* | 1 | Per Week | 4 | $ - 0 | |
| 12 | Fire Extinguishers* | 9 | Per Week | 11 | $ - 0 | |
| 13 | Bike Barricades* | 27 | Per Week | 12 | $ - 0 | |
| Section 7 Total | $ - 0 |
| Grand Total | $ - 0 | |
| II. ADDITIONAL QUESTIONS |
The County is interested in cost-saving initiatives and inviting ideas from the Proposers on how to operate the event more efficiently. Please respond to the questions below and be thorough in your explanation, if any. Use additional space, if necessary.
| YES | NO | ||
| 1 | Are the rental rates the lowest available from your company? | ||
| If "No" to questions, please explain: | |||
| YES | NO | ||
| 2 | Are there other additianl cost saving initiatives that the County should consider to receive better pricing (e.g. better rates, lower costs, etc.)? | ||
| If "Yes" to questions, please explain: | |||
| 3 | Other cost-saving initiatives, if any: |
image1.jpg
File details come from the government source that posted it. Updated .