Proposal_Elements.pdf
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- Attached to
- Bulk Fuel and Lubricant Delivery Services
- Solicitation number
- RFP-2026-0147
- Issued by
- Tuolumne County, Santa Monica City, California
About this file
This is a Proposal Elements questionnaire document for the County of Tuolumne, California's Request for Proposals (RFP) for bulk fuel and lubricant delivery services. The County seeks qualified vendors to provide regular unleaded gasoline, diesel fuel, lubricants, and related petroleum products on an as-needed basis at designated County facilities throughout Tuolumne County. Contractors must demonstrate the experience, resources, and capacity to meet the County's routine, rush, emergency, and after-hours delivery requirements. The RFP requires vendors to submit proposals with responses to specific questionnaire sections, references from at least three similar clients served within the past five years, and supporting documentation including sample invoices, reports, and product specification sheets. No specific response due dates, site visits, bidder conferences, award dates, or contract term details are provided in this proposal elements document.
The questionnaire requires vendors to disclose their fuel ordering processes and delivery timelines, ability to provide on-site temporary fueling stations for field emergencies with associated costs, and any available fuel cost-saving opportunities including discounts based on payment terms or volume. Vendors must provide company history, years in business, key personnel experience, delivery fleet details including vehicle age and capacity, and disclosure of any business or personal relationships with County officials or employees. The document does not specify pricing structures, set-asides, incumbent contractor information, funding amounts, or other financial terms, as these elements would typically be addressed in separate sections of the complete RFP.
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Text version
Exhibit C
PROPOSAL ELEMENTS
Questionnaire and Requested Information
Complete and return with proposal – attach additional sheets as necessary
A. Statement of Understanding and Approach
1) Please describe the process for ordering fuel and the average length of time until delivery. Please include information on minimum lead times.
2) Please describe your ability to provide an on-site temporary fueling station for a field emergency (e.g., natural disaster, wildland fire, etc.). If applicable, identify any additional costs associated with providing this service.
3) Please describe any additional fuel and/or cost-saving opportunities that may be available to the County, including any discounts based on payment terms, volume, or other applicable conditions.
B. Company Information
1) Please provide a brief history of your company, including the number of years in business and experience within the fuel and lubricant industry.
C. Company Personnel and Resources
1) Please provide the length of service and relevant industry experience of key management and delivery personnel.
2) Please provide a detailed description of your delivery fleet, including the average age and capacity of each.
1) Please disclose any past or current business or personal relationships with any current County elected official, appointed official, or County employee, including any such relationships involving their immediate family members. If none, please state “None.”
E. Experience and References
Complete the “References” page included with this RFP and provide all requested client reference information.
1) Provide details regarding your experience providing fuel and lubricant delivery services of a similar type and scope to those required under this RFP.
F. Reports, Invoicing, and Product Information
1) Please list the types of standard reports your company offers pertaining to fuel usage and annual activity.
Attach a sample of each proposed report.
D. Disclosure of Relationships
2) Please provide a sample invoice.
3) Please provide specification sheets for all proposed oil and lubricant products.
4) Please provide any other information you believe would assist the County in evaluating your Proposal.
REFERENCES
Complete and return with Proposal
Please furnish the names of at least three (3) agencies or other clients served by the Contractor/Consultant within the past five (5) years with requirements similar in type and scope to those required by the County.
Client 1:
Address:
Contact Person:
Phone:
E-Mail Address:
Client 2:
Address:
Contact Person:
Phone:
Email Address:
Client 3:
Address:
Contact Person:
Phone:
E-Mail Address:
SIGNATURE PAGE
The undersigned hereby proposes and agrees to furnish and deliver the goods or services as quoted in accordance with the terms, conditions, specifications, and prices herein quoted.
Date:
Firm Name:
Signed By:
Title:
Address:
Phone No: ( )
Fax No: ( )
E-Mail:
Complete and return with Proposal
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