Project Statement (Rev 0822).pdf

DTMB-0427 (R 08/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/22372.JAN

ACCOUNTING TEMPLATE

PROPOSAL DUE DATE

Thursday, Sept. 29, 2022, at 2:00 p.m., ET

CLIENT AGENCY

Department of Natural Resources

PROJECT NAME AND LOCATION

Ionia Recreation Area – Campground Day Use Area ARPA Projects PROJECT ADDRESS (if applicable) Ionia Recreation Area 2880 W. David Hwy Ionia, MI 48846

CLIENT AGENCY CONTACT

Joe Strach, Regional Planner

TELEPHONE NUMBER

517-749-3641

DTMB - DCD PROJECT DIRECTOR

Jan Miller, RA

TELEPHONE NUMBER

517-388-6406

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Wednesday, Sept. 14, 2022 @ 11:00 am ET Ionia Recreation Area Headquarters Building 2880 W. David Hwy Ionia, MI 48846

MANDATORY (Check box if Mandatory)

COVID 19 Precautions:

1. Depending on the project location, individuals may be required to wear masks to attend meetings and for a firm to be eligible to submit bids / quotations / proposals. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

The Department of Technology, Management and Budget (DTMB) is requesting professional architectural engineering services for the design only to improve several items at Ionia Recreation Area. The project scope includes:

1. Sessions Schoolhouse - Assess the six window openings and propose period-correct windows and vandal resistant shutters. Assess the front door and propose a period-correct replacement.

Provide construction documents for the windows and entrance door to be fabricated and installed.

2. Beach House Roof – Replace the existing roof which is in poor condition with a steel roof.

3. Main Entrance Road - The main entrance road was replaced in two different phases up to the dam and it is in good shape. The remaining pavement was installed 20 + years ago and is now in various stages of disrepair. PSC to provide a phase 300 assessment of the park’s asphalt pavement and provide alternatives for repair/replacement (including full replacement, new pavement on existing gravel base, new pavement on pulverized existing and asphalt repair/chip seal). Project team to review pavement alternatives. PSC to complete bid documents based on recommendations.

4. Campground Electrical System – Upgrade to meet the current/future electrical demands. PSC to inventory and evaluate the existing electrical system. Provide recommendations on 20/30/50 electrical pedestal service locations and paved ADA paved campsites based on PRD standards and staff input.

5. Drain tile fields for both the campground toilet/shower building and campground sanitation station have trees and brush encroaching on the edges. Assess both drain tile fields and cut back brush 50’ to 75’ from edges.

The Department of Natural Resources, Parks & Recreation Division has received federal funds from ARPA (American Rescue Plan Act) for this project. To help manage the numerous DNR projects receiving ARPA funds, DTMB is in the process of contracting Construction Management Services from up to 9 different regions in the state. Once the designs are complete the successful Construction Manager assigned to the Ionia Recreation Area will issue the documents for bids and oversee construction. The PSC will be responsible for the design, attending construction progress meetings, issuing bulletins, responding to RFI’s, certifying payments, and complying with federal requirements.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Please remember that individual attachments can be no larger than 6mb.

• Please do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90610, 90648, 90672, 92517, 92533

DESIRED SCHEDULE OF WORK

PSC contract award – October 2022 Design – To commence after award of contract Construction – Award no later than Dec. 31, 2024, and Final Completion no later than Dec. 31, 2026 ACCEPTING RFP QUESTIONS UNTIL: Wednesday, Sept. 21, 2022 @ 5:00 pm ET Please do not submit online questions via VSS. ALL questions should be emailed to Jan Miller at Millerj1@michigan.gov no later than 5:00 p.m., ET on Sept. 21, 2022.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:Millerj1@michigan.gov