Pre-Proposal Meeting Agenda 22372.pdf
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- Solicitation number
- RFP - 171 - 220000002972
- Issued by
- Ionia County, Michigan
About this file
This document is a Pre-Proposal Meeting Agenda for the Michigan Department of Natural Resources Ionia Recreation Area Campground Day Use Area ARPA Projects, File Number 751/22372.JAN. The project scope includes assessing and proposing period-correct windows, vandal-resistant shutters, and a replacement front door for the Sessions Schoolhouse; replacing the existing roof on the Beach House with a steel roof; assessing the condition of the main entrance road and providing repair/replacement alternatives; upgrading the campground electrical system to meet current and future demands; and assessing and cutting back brush from the drain tile fields. The proposals must include schematic design and final design services, with construction cost estimates required at 90% of each design phase. The project is funded by the American Rescue Plan Act (ARPA), which requires compliance with Davis Bacon Wage rates. The proposal is due by 2:00 pm on Thursday, September 29, 2022, and the contract is expected to be awarded in October 2022, with design to commence after the award and construction to be completed by December 31, 2026.
The proposal must be submitted in two parts, with the technical portion accounting for 80% of the evaluation and the cost portion accounting for 20%. The cost portion must be presented in a not-to-exceed billable rate plus reimbursable format, with the Phase Summary format including consultant fees and reimbursable expenses. Reimbursable expenses may include LARA plan review fees, topographic surveys, geological reports, and EGLE campground permits. The budget for the project will be established based on the probable construction cost estimate provided at the 90% Phase 500 Final Design submittal.
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Text version
GRETCHEN WHITMER
GOVERNOR
STATE OF MICHIGAN
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
LANSING
MICHELLE LANGE
ACTING DIRECTOR
Pre-Proposal Meeting Agenda
Project Name: Michigan Department of Natural Resources Ionia Recreation Area Campground Day Use Area ARPA Projects File Number: 751/22372.JAN Date: September 14, 2022 @ 11:00 am
Agenda Items:
1. Introductions and Sign-in Sheet
2. Requests for Proposals – Standard Not-to-Exceed Fee, Billable-Rate RFP with Part I
Technical portion and Part II Cost portion.
a. Section II, Part I Technical – Qualification format; General Information;
Understanding of Project; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis; and References. See Section II-1 through 6.
b. Section III, Part II Cost – Not to Exceed Billable Rate plus reimbursable format. See Section III-2-A, B, C of RFP for sample. The Phase Summary format shown in Section III-2-D should include consultant fees and reimbursable expenses listed in the appropriate phase with a total at the bottom.
c. Proposals must include Phase 300 Schematic Design and Phase 500 Final Design
Services for the project scope.
d. Include LARA plan review fees, topographic surveys, geological report, and EGLE campground permit, if required, as reimbursable expenses.
e. Include signed Certification of a Michigan Based Business, Responsibility Certification, and Acknowledgement of Addendums forms.
f. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.
3. Project Scope
a. Sessions Schoolhouse - Assess the six window openings and propose period-correct windows and vandal resistant shutters. Assess the front door and propose a period-correct replacement. Provide construction documents for the windows and entrance door to be fabricated and installed.
b. Beach House Roof – Replace the existing roof which is in poor condition with a steel roof.
c. Main Entrance Road - The main entrance road was replaced in two different phases up to the dam and it is in good shape. The remaining pavement was installed 20 + years ago and is now in various stages of disrepair. PSC to provide a phase 300 assessment of the park’s asphalt pavement and provide alternatives for repair/replacement (including full replacement, new pavement on existing gravel base, new pavement on pulverized existing and asphalt repair/chip seal). Project team to review pavement alternatives. PSC to complete bid documents based on recommendations.
d. Campground Electrical System – Upgrade to meet the current/future electrical demands. PSC to inventory and evaluate the existing electrical system. Provide recommendations on 20/30/50 electrical pedestal service locations and paved ADA paved campsites based on PRD standards and staff input.
e. Drain Tile Fields - for both the campground toilet/shower building and campground sanitation station have trees and brush encroaching on the edges. Assess both drain tile fields and cut back brush 50’ to 75’ from edges.
f. Provide 50% and 90% submittals for review at both design phases.
g. Construction cost estimates will be required at 90% of each design phase.
h. Comply with DEQ Public Act and Rules Governing Campground requirements.
i. American Rescue Plan Act (ARPA) funds requires Davis Bacon Wage rates.
j. A Construction Manager is expected to be under contract to manage the construction
4. Availability of Existing Drawings
a. Existing pdf drawings and information is available on SIGMA.
5. Site Visits
a. Check in at the Headquarters prior to accessing the site on all visits.
b. Photographing the site is allowed.
6. Schedule
a. Email questions to millerj1@michigan.gov no later than 5:00 pm, Wednesday, September 21, 2022. DO NOT submit them to SIGMA.
b. If necessary, an addendum will be posted on the SIGMA VSS website no later than 2:00 pm Monday, September 26, 2022.
c. Proposals are to be uploaded electronically to SIGMA VSS no later than 2:00 pm, Thursday, September 29, 2022
d. Award PSC contract – October 2022
e. Design - To commence after award of contract
f. Construction – Award no later than Dec. 31, 2024, and Final Completion no later than Dec. 31, 2026.
7. Budget
a. Based on the information provided and your experience from past projects, provide approximate construction costs for typical projects of this size and type under Budget Analysis.
b. The construction budget will be established based on the probable construction cost estimate provided at the 90% Phase 500 Final Design submittal.
8. Questions / Comments
9. Tour mailto:millerj1@michigan.gov
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