Project Statement 26156.pdf

DTMB-0427 (R 04/26)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

472.26156.MDL

PROPOSAL DUE DATE

Thursday, June 4, 2026, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Chippewa Correctional Facility - Sanitary Sewer Pretreatment & Infrastructure Upgrade

PROJECT ADDRESS (if applicable) Chippewa Correctional Facility 4269 M-80 Kincheloe, MI 49788

CLIENT AGENCY CONTACT

David Slater

TELEPHONE NUMBER

906-495-2275 ext. 1112172474

DTMB - DCD PROJECT DIRECTOR

Mike Lusk

TELEPHONE NUMBER

906-322-9002

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

9:00 a.m. on Thursday, May 21, 2026. The meeting will begin in the Chippewa Correctional Facility Administration building and will be followed by a site walk through.

MANDATORY (Check box if Mandatory)

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

On behalf of the Michigan Department of Corrections (MDOC), The Department of Technology, Management, and Budget (DTMB) is requesting professional engineering services for the assessment, design, and construction to upgrade the sanitary sewer pretreatment system at the Chippewa Correctional Facility and all associated infrastructures. This request is to provide Phase 300 Design services, Phase 500 Final Design, Phase 600 Construction Administration – Office Services, and Phase 700 Construction Admin/Field.

The existing pretreatment system at this facility does not appropriately screen materials and is at the end of its lifespan and in need of replacement. The intent would be to replace it with new supplementary equipment meeting or exceeding industry standards with highly durable materials and controls. A manual bar screen is currently in place. An automated bar screen (fine screen) is needed, along with properly relocating the grinder, and installation of a bypass manual screen to ensure functionality during the construction time period. Based on the assessment of the PSC, a new structure to house all of this equipment may need to be designed and constructed, if it will not fit within the existing footprint.

mailto:SmithD76@michigan.gov mailto:FrostS1@michigan.gov

PROPOSAL REQUIREMENTS

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration. Refer to the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract for professional services requirements, which is available on DTMB’s website (link: DTMB - Sample Professional Services Contracts (michigan.gov)).

The Proposal shall include a completed PSC Assignment Form (DTMB-0410) and additional proposal documentation, which clearly outlines the PSC’s scopes of services and addresses the items listed below.

1. The PSC shall provide a complete design schedule with this proposal and include an assumed construction schedule. The design schedule shall include timelines for all relevant LARA reviews.

2. Travel reimbursements and billing rates shall be in accordance with the PSC’s current ISID contract.

3. PSC shall detail all labor required for each phase.

a. Provide clear documentation of the number of meetings proposed during the design and construction administration phases and indicate whether the meetings are proposed to be onsite. PSC shall provide a progress summary email to the project team every two weeks.

b. PSC shall provide, at a minimum, design meetings at Design Kickoff, 50%, and 90% completion of Contract Documents. The PSC is responsible for the submittal of 50% and 90% Contract Documents and estimates for owner review a minimum of five (5) working days prior to the proposed review meeting dates. 100% review documents shall be provided for owner review, but a 100% review meeting is not required.

c. PSC shall detail the number of site inspections anticipated during the construction of the project in their proposal.

d. The PSC shall estimate the anticipated number of construction progress meetings anticipated during the project in their proposal. PSC shall assume that construction progress meetings will occur concurrently with some of the aforementioned site inspections.

e. The PSC shall coordinate all field work and scheduling with the MDOC in advance to minimize disruption to their operation of the project site.

4. PSC shall detail all reimbursable expenses for each phase.

a. List and include all reimbursable expenses for construction site inspections including mileage, meals, and/or lodging.

b. List and include all reimbursable expenses for plan review by LARA. Plan review application preparation and approvals are to be included in the proposal. See Allowances section.

c. List and include all field services and testing required for the proper design and construction of the project as reimbursable expenses. PSC must include the following services in their proposal:

i. A topographic survey for the areas of project work if PSC feels they are needed.

ii. Soil borings at each area of project work if PSC deems they are needed; PSC to detail type and how many.

d. List and include any additional required or recommended field services or testing the PSC feels is required and list as reimbursable expenses.

ALLOWANCES:

LARA, SESC (DTMB) plan review fees: 5,000.00 for Phase 500 estimated reimbursable fees.

ADDITIONAL CONSIDERATIONS:

1. The existing structure may restrict how the existing bar screen is removed and the new is installed.

2. Assessment of hazardous location classifications and need for air quality monitoring/alerts.

3. Controls improvements to allow the system to be monitored/controlled through the facility network.

4. General recommended repair or maintenance upgrades to the building, lighting or other elements.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS.

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4

• Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 25mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90680, 90682, 92531, 92567, 92587, 92596

DESIRED SCHEDULE OF WORK

Summer 2026 Design Summer 2026 Out for Bid Fall 2026 Construction

The MDOC wishes to expedite this project as much as possible.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Mike Lusk at luskm@michigan.gov address no later than 2:00 p.m., Eastern on Wednesday, May 27, 2026.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4 mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:luskm@michigan.gov