26156.MDL Addendum 1.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 1

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

05/28/2026

PROJECT NAME

Chippewa Correctional Facility Sanitary Sewer Pretreatment & Infrastructure Upgrade

FILE NUMBER

472/26156.MDL

PROJECT DIRECTOR

Michael Lusk

PROPOSAL DUE DATE:

06/04/2026 at 2:00pm

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

1. Pre-Proposal Meeting Attendance Record

2. Pre-Proposal Meeting Agenda

3. Site photos of existing

4. General plan of site utilities

Questions asked via email:

Q1. Are utility plans available for the existing site utilities, grinder, or pump station?

A1. See attachments

Q2. Is there any soil boring information available?

A2. No

Q3. Are there any pictures of the existing structures/infrastructure available?

A3. See attachments

Q4. Is power available at the location of the new screen (voltage/phase)?

A4. Yes power is present at this location. Voltage is 480, phase unknown. Power feeds from Building 1100.

Q5. Is flow information available?

A5. The facility and township do not have any flow information. The water coming in is metered, but nothing else.

Q6. The schedule in the Project Statement indicated construction in the fall of 2026, however lead times for screening equipment may make that difficult. Is there a hard deadline for completion?

A6. A hard deadline has yet to be determined. Please provide a realistic aggressive schedule to complete the requested work.

http://www.buy4michigan.com/

Questions asked at mandatory walk-through:

Q1. How old is the existing grinder?

A1. It is unknown the exact age. The response was “a few years old”.

Q2. Is the RV dump station connection needed for future use?

A2. Yes, please include it in the proposed plans.

Q3. How deep is the sump?

A3. The wet well is approximately 15’ deep.

Q4. Does the facility want to consider including new grease traps as part of this project?

A4. No

Q5. Is a new grinder needed if screens are appropriately sized/spaced?

A5. The PSC is to determine this, and include it in the proposed as necessary.

Q6. Regarding the meeting agenda, item B.4, bullet point 4, clarification was requested regarding Allied Universal Technology Services.

A6. Through the design process, the determination will be made if Allied Universal Technology Services will need to be involved. For purposes of this RFP, please include them.

APPROVED BY:

Michael Lusk

PROJECT DIRECTOR DATE 05/28/2026

GRETCHEN WHITMER

GOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

LANSING

MICHELLE LANGE

DIRECTOR

PRE-PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street Lansing, MI 48917

Project: Chippewa Correctional Facility – Sanitary Sewer Pretreatment & Infrastructure Upgrade File Number: 472/26156.MDL Meeting Date and Time: Thursday, May 21, 2026, at 9:00 am local time Meeting Place: Chippewa Correctional Facility

PROJECT REPRESENTATIVES

Project Director: Field Representative:

Michael Lusk Brian Guigue

DTMB-DCD DTMB-DCD

3111 W St Joseph St 3111 W St Joseph St Lansing, MI 48917 Lansing, MI 48917 906-322-9002 517-281-4994 luskm@michigan.gov guigueb@michigan.gov

Facility Representatives:

Ben Verway Department of Corrections Building Construction Specialist 206 E Michigan Ave Lansing, Michigan 48933 517-388-2171 verwayb@michigan.gov

Introductions and Sign-In Sheet

A. Request for Proposals – Standard Not-to-Exceed RFP, with Part I Technical portion and

Part II Cost portion.

mailto:luskm@michigan.gov mailto:guigueb@michigan.gov mailto:verwayb@michigan.gov

1. Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II-1 through 6.

2. Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III-1 through 2. See Section III 2-A, B, C and D of RFP for samples.

3. Proposals must include Phase 300 Design, Phase 500 Final Design and Phases

600/700 Construction Administration. Phase 300 may be rolled into Phase 500 at the discretion of the MDOC/DTMB and recommendation of the PSC.

4. Include consultants and testing as reimbursable expenses.

5. Include signed Certification of a Michigan Based Business and Responsibility

Certification forms.

6. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.

B. Project Scope

1. Design and Construction Administration services for Phases 300, 500, 600 and

700. The Chippewa Correctional Facility is replacing/upgrading the sanitary sewer pretreatment system for the entire facility.

2. Reference Project Statement for anticipated scope of work

3. Professional services shall include, but are not limited to:

• Document existing conditions and verify all base information required for proper design.

• Include LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project.

• Contract Document development that meets the approval of the MDOC, DTMB and all related Code requirements.

• Provide 50% and 90% Phase 300/500 estimates of construction costs for developed plans.

• Submittal of 50% and 90% Phase 300/500 Contract documents for Owner review.

• Provide an installation plan so that the system is in operation during construction and decommission of any removed system items.

• Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

• Posting 100% Contract documents on Sigma, Best Value Bid Evaluation and PSC recommendation of Contract Award.

4. Proposals shall include:

• Phase 300/500 design services required to provide the necessary construction drawings and specifications for the project and Phase 600/700 construction administration services.

• A graphic bar-chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC Contract start date. For scheduling purposes, assume 7 calendar days each Owner review submission.

• Clear documentation of the number of meetings proposed, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including meetings held in electronic format. The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal.

• Reimbursable expenses listed specifically for Allied Universal Technology

Services, any other sub-consultants, LARA plan review fees and travel

(noting that mileage can only be charged for actual miles over 100 miles each way from the PSC’s office).

C. Site Visits

1. Accessibility to the site – consider this as your only opportunity to walk the site before bidding.

D. Schedule

1. E-mail questions to luskm@michigan.gov no later than 2:00 p.m., Wednesday, May 27, 2026. DO NOT send questions in through SIGMA as they do not get to the project directors from SIGMA.

2. If necessary, an addendum will be posted on the SIGMA VSS website no later than COB, May 28, 2026.

3. Proposals are due on Thursday, June 4, 2026, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.

4. Ad Hoc Advisory Committee will review proposals June 9, 2026 and award contract by the end of July 2026.

5. Investigation and Design Summer 2026, bid Summer 2026, construction Fall/Winter 2026/2027. The MDOC wishes to expedite this project as much as possible.

E. Budget

1. PSC is to provide cost estimates at 50% and 90% Phases 300/500 for developed plans.

F. Other Items

1. Access to Site Upon Contract Award

a. Normal business hours for facility, or hours in which work can take place.

mailto:luskm@michigan.gov

b. Provide notice to the facility prior to any site visits.

G. RFP Questions