Project Statement 25256.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

472/25256.JBB

PROPOSAL DUE DATE

9/25/2025, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Alger Correctional Facility – Cooler/Freezer and Roof Replacement

PROJECT ADDRESS

Alger Correctional Facility N6141 Industrial Park Drive Munising, MI 49862

CLIENT AGENCY CONTACT

Ben Verway, Building Construction Specialist MDOC Jeff Niemi, Physical Plant Administrator Mike Bone, LMF Physical Plant Supervisor

TELEPHONE NUMBER

517-388-2171 (cell) 906-203-1036 906-387-5000

DTMB - DCD PROJECT DIRECTOR TELEPHONE NUMBER

Jeff Barsch, DTMB Project Director 906-251-0727 Jason Pascoe, DTMB Field Representative 906-280-1046

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

MANDATORY Pre-Proposal Meeting 10:00 a.m., EST on Wednesday, September 10, 2025, at the Alger Correctional Facility. Attendees will meet in the Administration Building Conference Room.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractors / vendor representatives attending the Pre-Proposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five (5) business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form).

Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address:

smithD76@michigan.gov . The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

PROJECT DESCRIPTION/SERVICES REQUESTED

The Michigan Department of Corrections (MDOC) is requesting Phase 500, 600, and 700 Engineering/Architectural/Construction Administration Services for two (2) separate projects. The Professional Services contract will be held under contract DTMB File Number 472/25256.JBB. The projects include replacement of the warehouse cooler / freezer which includes structural repairs and roof replacements, on two buildings within the facility. Bidding Plans will be advertised under DTMB File Number 472/25256.JBB for the cooler freezer project and 472/25266.JBB for the roofing project. Detailed information on the desired scopes is listed below:

PROJECT SCOPE:

• Warehouse Cooler/Freezer Replacement (DTMB File Number 472/25256.JBB)– Phases 500, 600, and 700 - The existing cooler/freezer has been in service for 35 years and has reached its lifespan. The mechanical equipment is outdated, and replacement parts are unattainable. The facility would prefer to modify the existing cooler/freezer location to have the cooler next to the freezer and create an office area in the existing cooler area.

mailto:smithD76@michigan.gov

• Roof Replacement (DTMB File Number 472/25266.JBB) – Phases 500, 600, and 700 – The roofs on the Spruce Housing Unit and the 300 Building are beyond their lifespan and need replacement. There is active leaking in both buildings. The current roofs are EPDM and replacement with EPDM is requested but a fleece back option may be considered if the PSC feels it is appropriate, and the agency concurs.

SCHEDULE:

MDOC wishes to have the project design started and be advertised as soon as possible, especially the roof replacement as it is actively leaking and a concern for facility staff. The project may include installation of temporary patch for the fall/winter until the roof can be replaced in the spring when roof coring is performed, refer to reimbursables. PSCs shall provide a proposed design and construction schedule for the two proposed bidding packages; the schedule shall include owner review and agency review periods such as LARA and BFS Review. The owner’s plan review time of a minimum of 10 business days shall be included in the PSC’s design schedule for each submittal required.

OCCUPANCY:

Alger Correctional Facility will remain open throughout the information gathering, design, and construction phases. The PSC shall design the project in such a way as to limit the number of shutdowns, closures, and interruptions to daily operations. Fieldwork by the PSC and construction scheduling must be coordinated with MDOC in advance to minimize disruption to operation of the facilities.

SERVICES REQUESTED:

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Bid Documents and Construction Administration.

PROPOSAL REQUIREMENTS:

Professional Services shall, but are not limited to, the following:

Phase 500 Final Design and Development of Contract Documents for Bidding:

• Contract Documents shall be created utilizing the current State of Michigan, Department of Technology, Management, and Budget (DTMB), State Facilities Administration (SFA), Design and Construction Division (DCD), DC Spec General Conditions and the Master Spec format.

o The Contract Documents shall meet the approval of MDOC and DTMB. The Contract

Documents shall meet all code and permitting agency requirements as well as accessibility requirements of the Americans with Disabilities Act which incorporates the 2010 Department of Justice’s ADA Standards for Accessible Design.

• PSC shall provide, at a minimum, virtual design meetings at design kickoff (this could also be scheduled as an onsite meeting) 50% and 90% and 100% completion of the phase 500 Contract Documents. The PSC is responsible for the submittal of 50%, 90 and 100% Contract Documents and estimates for owner review a minimum of ten (10) working days prior to the proposed review meeting dates.

• PSC shall provide construction estimates for owner review at 50%, 90%, and 100%, these shall be submitted with the review plans. Review of the construction budget will be required at the 50%, 90% and 100% design review meetings.

PSC shall provide a proposed schedule for design and construction for both projects with the RFP response. The PSC shall provide active project management and maintain their proposed schedule of tasks and milestones including, but not limited to, critical project tasks such as consultation and other data collection tasks. The PSC’s schedule shall not only itemize and identify the critical project tasks, path, and correlation, but the PSC shall be proactive in identifying and implementing remedial actions necessary to get back on schedule if schedule slippage is encountered. Agency review task durations on the PSC’s schedule should not be considered flexible for gaining back time should schedule slippage occur. PSC shall be responsible for the development of phasing plans and/or a construction schedule recommendation to avoid negatively impacting facility operations. The schedule shall allow for review time by all applicable permitting agencies, including BFS, LARA, and any other required permitting agencies.

• PSC shall be responsible for posting 2 separate projects on SIGMA for bid advertisement under the file numbers detailed above, performing a pre-bid meeting (in-person meeting), issuing addenda, performing Best Value Bid Evaluations on bidders, and generating PSC recommendations of Contract Award for construction.

• Phases 600 & 700 Construction Administration

• A brief description of the anticipated duration of and proposed schedule for construction with an estimated number of site visits for inspection and an estimated number of progress meetings shall be included in the proposal.

• Phase 600 and 700 Construction Administration Services shall be based on the following:

PSC Shall Generate Issued for Construction Plans (IFC) and Specifications which compiles any addendum revisions

PSC shall manage and run all pre-construction and progress meetings throughout the project duration.

Meeting minutes from each progress meeting and reports from each site visit shall be distributed to the Project Team within five (5) calendar days of the meeting and/or site visit.

Include all staff’s labor and costs required for Phase 600 Office Services. Assume progress meetings occur once every two weeks with one being an online meeting format and the other onsite. Progress meetings will NOT necessarily be concurrent with appropriate on-site project inspections.

Include all staff labor and costs required for Phase 700 Field Services. Assume on-site inspections occur on a once per every two-week basis which may or may not be concurrent with progress meetings. Field reports are required from every field visit.

Include all reimbursable costs for Phase 600 Office Services on the Phase 600 reimbursement line item.

Include all reimbursable costs for Phase 700 Field Services on the Phase 700 reimbursement line item.

REIMBURSABLE ITEMS: (Itemize all reimbursable expenses in the PSC Proposal as Phase 100 Reimbursable line items.)

• List and include all field services, travel expenses, permitting, and testing required for the proper design of this phase of the project.

• LARA Plan Review Suggested Allowance: $2,000 (2 bidding packages at $1,000 each)

• Roof Coring/temporary roof patch suggested allowance: $10,000

• BFS Coordination for the Cooler Freezer suggested allowance of $1,000

• Hazardous Material testing, and abatement procedures/specification development as well as construction air monitoring during construction services suggested allowance: $10,000. The existing Hazardous material reports will be provided for review to the selected PSC, but a project specific review and abatement specification will be required for both projects.

Compliance with NESHAP is required.

• PSC shall detail any recommended reimbursables not specifically listed above that they deem are needed to successfully complete the requirements of the projects.

ADDITIONAL REQUIREMENTS:

The PSC shall gather and verify any available as-built information and document the existing site conditions as required to complete the project. Please see the attachments listed below.

ATTACHMENTS:

• 1 Photos

• 2 MDOC 2025 Physical Plant Standards

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 30mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

DESIRED SCHEDULE OF WORK

The agency requests the design of this project begin as soon as possible upon contract award with construction anticipated in spring/summer of 2026.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Jeff Barsch at barschj@michigan.gov no later than 12:00 p.m., Eastern on 9/17/2025.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

90607, 90644, 92507, 92533, 92567NIGP CODES

mailto:sigma-procurement-helpdesk@michigan.gov mailto:(WatrosA@michigan.gov mailto:(KleinD4@michigan.gov mailto:barschj@michigan.gov