Project Statement 25081.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472/25081.GSA

PROPOSAL DUE DATE

3/6/2025

CLIENT AGENCY

Michigan Department of Corrections

PROJECT NAME AND LOCATION

Heating and Ventilation Upgrades at Housing Units A Bldg. 197 and B Bldg. 196, Gymnasium Bldg. 219, Block 8, and Dining Hall Bldg. 79 - Parnall Correctional Facility (SMT)

PROJECT ADDRESS (if applicable) 1780 E Parnall Rd, Jackson, MI 49201

CLIENT AGENCY CONTACT

Chris Severson

TELEPHONE NUMBER

517-230-9335

DTMB - DCD PROJECT DIRECTOR

George Ananich

TELEPHONE NUMBER

517-328-9853

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A Pre-proposal walkthrough will be held on Wednesday February 19, 2025, at 10:00 am at Parnall Correctional Facility. All those attending the walkthrough will be required to have a LEIN Check prior to attending as indicated below.

MANDATORY (Check box if Mandatory)

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

The State of Michigan DTMB Design and Construction Division is seeking a Professional Engineering Request for Proposal (RFP) for heating and ventilation upgrades to selected buildings at the Parnall Correctional Facility (SMT). Services requested include Phases 100, 300, 400, 500, 600, and 700.

Total project consists of individual projects at 5 different buildings:

• Housing Unit A – Building 197 Replace Boilers, Domestic Hot Water, and Attic Ventilation

• Housing Unit B – Building 196 Replace Boilers, Domestic Hot Water, and Attic Ventilation

• Gymnasium - Building 219 Replace MAU – Possible urgent replacement

• Block 8 Replace Existing boiler venting only

• Dining Hall – Building 79 Replace 2 RTUs – Dining Area and 1 MUA – Kitchen

The Professional Service Consultant (PSC) will provide fees for a Phase 100 Study to establish each buildings existing system including electrical capacity for any new work, its condition, and proposed corrections for proper operation and compliance with current code requirements. A cost projection should mailto:SmithD76@michigan.gov mailto:FrostS1@michigan.gov be made per building and included as part of the Phase 100 Study. The PSC will present the information to MDOC/SOM representatives to gain approval and then proceed to complete documents in Phases 300 –

500. Design should include connections to existing equipment to ensure proper operation of the entire system. Equipment is to work with existing control systems if any are in place. The scope of work will include providing engineering documents suitable for plan review approval through LARA, building permit approvals, construction bidding, and construction. Also to be included in the RFP shall be work for Phases 600 and 700.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 30mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90644, 92507, 92531, 92533, 92534, 92567, 91036, DESIRED SCHEDULE OF WORK

Selection and approval of a successful PSC will be made by the end of March. It is the intent of the project to focus completion on areas where there is prisoner habitation, particularly Housing Units A and B. Every effort should be made to design a system that can be easily obtained, installed and completed before November 2025. A phased schedule of work completion may be required and considered in the Phase 100 Study.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to George Ananich at ananichg@michigan.gov address no later than 2:00 p.m., Eastern on February 26, 2025.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:ananichg@michigan.gov