Project Statement 24100.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/24100.CTS

PROPOSAL DUE DATE

Thursday, February 22, 2024, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources

PROJECT NAME AND LOCATION

Port Crescent State Park - Wastewater Repairs

PROJECT ADDRESS (if applicable) 1775 Port Austin Rd, Port Austin, MI 48467

CLIENT AGENCY CONTACT

Scott Cook

TELEPHONE NUMBER

989-439-5164

DTMB - DCD PROJECT DIRECTOR

Chris Schanbeck

TELEPHONE NUMBER

989-415-4077

A MANDATORY PRE-PROPOSAL MEETING will be held virtually via Microsoft TEAMS on Monday, February 12, 2024, at 11:00 a.m., EASTERN.

Email schanbeckc@michigan.gov to receive an Outlook invite.

Or copy and paste the following into a web browser:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmY2YWY5YjMtYzA1Ni00OTYwLTg1OTEtZGVhMTQ0OGIxMTYy%40thread.v2/0?c ontext=%7b%22Tid%22%3a%22d5fb7087-3777-42ad-966a- 892ef47225d1%22%2c%22Oid%22%3a%22472d8ccb-8996-462c-b1c0-2eb7ad7eea72%22%7d

Or enter the following:

Meeting ID: 254 825 137 714 Passcode: yMmt2T to a Teams app or a web browser using the flowing link, https://www.microsoft.com/en-us/microsoft- teams/join-a-meeting

PROJECT DESCRIPTION/SERVICES REQUESTED

Port Crescent State Park Wastewater Evaluation and Repairs as specified in Appendix A below.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., mailto:schanbeckc@michigan.gov https://www.mic/ http://www.microsoft.com/en-us/microsoft-mailto:sigma-procurement-helpdesk@michigan.gov screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90638, 90680, 92517, 92533, 92596

DESIRED SCHEDULE OF WORK

All construction completed prior to Spring 2025

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Chris Schanbeck at schanbeckc@michigan.gov no later than 2:00 p.m., Eastern on February 15, 2024.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form along with referenced documents and attachments is required to be a part of the professional service contract. (Authority: 1984 PA 431) mailto:schanbeckc@michigan.gov

Appendix A

SCOPE OF WORK:

The DNR Parks and Recreation Division (PRD) is requesting design consulting services for the Port Crescent State Park Wastewater Repairs. Existing wastewater system drawings, O&M manual, EGLE permit and the system narrative with schematic and photos are provided.

Additional information The campground includes 144 sites, 8 lodging units (1 having its own kitchen and bathroom), 2 toilet-shower buildings, the contact station, and a 3-lane dump station. The main lift station at the campground was replaced in 2022. The campground is undergoing extensive renovations and will be closed until the spring of 2025. The expectation is to have all work on the wastewater system renovations complete by the 2025 park opening.

Itemized consulting fees are requested for 2 options:

1. Lagoons to Discharge: The lagoon liners are the primary concern for the project stemming from a bubble forming last year in lagoon #2 (cell #1). The intent would be to evaluate the system from the lagoons to the outfall and make repairs deemed necessary. Evaluations are expected to be generally visual in nature with appropriate lifecycle consideration. Where deemed necessary list detailed investigation services as reimbursable line items for consideration. Based on the age of the system some repairs or replacement (liners, valves, etc.) are anticipated to eliminate future liner bubbles and for prolonged operation. Some input on operation of the lagoons, options for increased capacity and best management practices shall be included. The proposal should be based on scope for PSC phases 100, 300, 500, 600 and 700.

2. Balance of the Wastewater system Evaluation: The intent is to evaluate the system from the lift station inlet to the lagoons. Evaluations are expected to be generally visual in nature with appropriate lifecycle consideration. Where deemed necessary list detailed investigation services as reimbursable line items for consideration. Some maintenance work is expected on the aeration tank based on evaluations done on a similar tank a Sleeper State Park, see evaluation report attached. Include a reimbursable allowance amount of $2,000 for a tank inspection. Feedback on the wastewater system expected performance, options for increased capacity, best management practices and recommended improvements shall be included. The park is in the process of working through the EGLE permit renewal. It is not expected that the scope would include any direct effort with EGLE on this renewal although some review and input should be included for the support for the park staff. The proposal should be based on scope for PSC phase 100. Based on the evaluation, additional scope phases may be added in the future to complete necessary improvements.

GENERAL REQUIREMENTS:

Interested bidders shall provide a complete Professional Services Contractor (PSC) proposals. Consulting work is expected to include all normal consideration of various options available for each discipline with recommendations of advantages, cost comparisons, and comparative life cycle analysis, etc. for review by the project team. Include considerations to complete bid documents and/or construction in phases as deemed logical for staging, schedule, or budgetary purposes.

• Preparation and submission of all required plan review applications and application fees including but not necessarily limited to local health department, EGLE, LARA, and SESC (DTMB) shall be included.

• Meetings are generally expected to be not less than twice a month for review of progress and satisfying the 50% and 90% design stages. While the majority of the meetings are anticipated to be virtual (Microsoft Teams) a minimum of 3 in person onsite meetings are expected for project kick-off, investigation, and progress review. Include additional site visits deemed necessary for normally anticipate inspections during phases 600 and 700.

• Include in Phase 500 reimbursable line items for the following allowance under Option 1.

o Plan Review Fee Allowance: $1,500.00

Refer to Request for Proposals from Professional Service Contractors For Not-to-Exceed Fee, Billable-Rate (DTMB-0430) for proposal requirements which references the DTMB Contract for Professional Services: Billing Rate – Not to Exceed. Proposals will be evaluated by an Ad Hoc Advisory Committee based on a combined scoring ratio of 80% of the Technical portion and 20% of the Cost portion.

1. Section II, Part I Technical – Preferrable for proposal information to be provided in the order of items 1 through 6 demonstrating your team’s understanding of the Project, proposed work plan with schedule and related experience in the successful planning and execution of similar projects. General marketing documentation is NOT desired. For the Budget Analysis item II-5, include a preliminary opinion of probable cost for the completed project.

2. Section II, Part II Cost – The Part II Cost proposal is evaluated based on the PSC’s effort proposed for the project and the total fee. The combination of all phases and reimbursables shall be the PSC’s maximum not-to-exceed cost for all services. See RFP Section III-2-A, B, C for sample tables. The Phase Summary format shown in Section III-2-D should include consultant fees and reimbursable expenses listed in the appropriate phase with a total at the bottom. Proposed phases for the Project are listed on the Project Statement.

3. Submit proposal electronically in Adobe PDF format to SIGMA VSS. Include complete proposal (Parts I and II) with signed forms requested.

a. Single proposal file permitted no larger than 6 MB.

b. Enter total cost of all phases as bid amount.

c. If you experience issues or have questions regarding your electronic submission, you must first work through the SIGMA Help Center for assistance and if necessary, receive a ticket number.

If problems with SIGMA persist notify Anne Watros and/or Don Klein, DCD contract specialists and include your SIGMA ticket number. Submissions emailed shall be received prior to the deadline and will need require DCD approval; handled on a case-by-case basis.