Project Statement 23287.pdf
PDF 1 MB Posted
- Solicitation number
- RFP 171 230000002185 2
- Issued by
- Benzie County, Michigan
About this file
This is a Project Statement issued by the State of Michigan Department of Technology, Management and Budget (DTMB) on behalf of the Michigan Department of Corrections for professional architectural and engineering services. The project involves the design of paving repairs and replacement at Lakeland Correctional Facility located at 141 First Street, Coldwater, Michigan. The scope of work includes repair of failing asphalt paved areas, reconstruction of a concrete truck unloading ramp, replacement of concrete sidewalks with ADA-compliant alternatives, demolition and restoration of abandoned asphalt streets and parking areas, development of schematic plans for courtyard demolition and restoration, soil borings at approximately 20 locations, and ground-penetrating radar surveys to verify utility locations. The selected Professional Services Consultant (PSC) must provide Phase 300 Schematic Design, Phase 400 Preliminary Design, Phase 500 Final Design, Phase 600 Construction Administration/Office, and Phase 700 Construction Administration/Field Inspection Services. A mandatory pre-proposal walk-through inspection is scheduled for Tuesday, May 30, 2023, at 9:00 a.m. at the facility's Warden's Conference Room, with RSVP required by May 25, 2023. All contractor and vendor representatives must submit a Vendor/Contractor LEIN Request form five business days prior to the meeting. Proposals are due on June 15, 2023, at 2:00 p.m. Eastern Time, with submission required through SIGMA VSS as a single attachment not exceeding 6 MB. The contract award is anticipated for July 2023, with design services scheduled for August through November 2023, bid and award in December 2023/January 2024, and construction commencing March 2024.
Proposals must comply with the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract and include pricing on the DTMB RFP Billable Rate Form (DMTB-0430). Bidders must submit a minimum of three similar projects demonstrating relevant experience, with the review committee prioritizing experience with paving projects and correctional facility projects. Reimbursable expenses include LARA plan-review fees, ground-penetrating radar surveys, soil borings, site surveying, and travel over 100 miles. Additional requirements include attendance at a one-hour on-site correctional facilities orientation, documentation of proposed meetings during design phases with cost estimates for 50% and 90% submittals, biweekly progress summaries, and coordination of field work with the Michigan Department of Corrections to minimize operational disruption. The contract documents must be structured to include alternates to utilize all available funding. RFP questions must be submitted by email to Josiah Meyers, the DTMB Project Director, no later than 2:00 p.m. Eastern on Thursday, June 8, 2023. The project is assigned NIGP codes 90607, 92517, and 92533.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Addendum 1 23287.pdf | ||
| LEIN Request 23287.pdf | ||
| SAMPLE Billable Rate Contract (Rev 221207).pdf | ||
| RFP Billable Rate 23287.pdf |
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Text version
DTMB-0427 (R 10/22)
PROJECT STATEMENT
STATE OF MICHIGAN
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
State Facilities Administration
Design and Construction Division 3111 West St. Joseph Street
Lansing, Michigan 48909
FILE NUMBER
472/23287.JLM
PROPOSAL DUE DATE
June 15, 2023, at 2:00 p.m., EASTERN
CLIENT AGENCY
Department of Corrections
PROJECT NAME AND LOCATION
Paving Repairs-Replacement, Lakeland Correctional Facility PROJECT ADDRESS (if applicable) 141 First St, Coldwater, MI 49036
CLIENT AGENCY CONTACT
Chris Severson
TELEPHONE NUMBER
517-230-9335
DTMB - DCD PROJECT DIRECTOR
Josiah L. Meyers, P.E.
TELEPHONE NUMBER
269-213-6241
WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION: Tuesday, May 30, 2023 at 9:00 a.m at Lakeland Correctional Facility, Warden's Conference Room, 141 First St, Coldwater, MI 49036. RSVP name and email of attendees to meyersj11@michigan.gov not later than 2:00 p.m. on Thursday, May 25.
Note: Please arrive 15 minutes prior to the meeting to sign in and complete day-pass paperwork.
MANDATORY (Check box if Mandatory)
LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .
The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).
PROJECT DESCRIPTION/SERVICES REQUESTED
The Department of Technology, Management and Budget (DTMB) on behalf of Michigan Department of Corrections, is requesting professional architectural and engineering services to design repair of existing pavement areas at Lakeland Correctional Facility, MI. This request is to provide Phase 300 Schematic Design, Phase 400 Preliminary Design, Phase 500 Final Design, Phase 600 Construction Administration/Office, and Phase 700 Construction Administration/Field Inspection Services.
The scope of design services includes:
• Repair failing asphalt paved areas south and east of the food service building. Reconstruct the concrete truck unloading ramp, resulting in a lower truck elevation that is closer to the existing loading dock elevation.
• Repair failing asphalt paved areas on the east side of building B (Bravo). Replace existing adjacent concrete sidewalks with new, ADA-compliant sidewalks.
• Mill/demolish surface of abandoned asphalt streets (2nd Street & 3rd Street) and all adjacent parking areas and basketball courts. Remove concrete curbs and modify storm sewer inlets to remain in place. Restore the site. Reuse millings to resurface warehouse parking area. This work to be included in the construction drawings as an alternate.
• Develop schematic plan and cost estimates to demolish 3 paved-surface courtyard areas adjacent to (northwest and southeast of) buildings B & C and restore to green space (or other surface material if recommended) and ADA-compliant concrete sidewalk access. Courtyards are asphalt paving over concrete of varying depths. (Only provide Phase 300 services for this item.)
mailto:meyersj11@michigan.gov mailto:smithD76@michigan.gov
• Include soil borings at all locations of work to verify/determine existing conditions. Use GPR to verify utility locations at all soil boring locations or excavations. Assume 20 soil boring locations.
• Pavement repair may be partial depth, full-depth, or a combination of repair methods.
• Address any required changes to existing storm sewer systems resulting from changes in pavement elevations and grades as necessary to maintain adequate drainage.
The PSC will be prime contract holder with the State of Michigan for this project and will directly manage the project. The PSC shall assemble a team of professionals who will provide all expertise necessary for this project. The PSC shall coordinate with the Michigan Department of Corrections, the Lakeland facility, and the DTMB. Construction will take place inside secured areas. Bid documents shall specify that access to all facilities will be maintained using phased construction work and/or temporary accommodations. Site plans and utility drawings will be provided to the selected PSC. The PSC shall field verify all existing conditions.
In addition to the requirements described in the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract, please include the following:
1. Attend a one-hour on-site Correctional Facilities orientation at project kick off.
2. Clearly document the number of meetings proposed during Phases 300, 400, and 500 and indicate which meetings will need to be on-site. Design meetings shall be held via electronic format to the greatest extent possible.
3. Issue a progress summary to the project team via e-mail every two weeks. Each progress summary shall document the prior two-weeks’ progress by the PSC and display the initial project schedule and current schedule status.
4. Incorporate 50% and 90% submittals at Phase 300, 400 and 500 phases of design. Include cost estimates with each submittal.
5. Contract documents will be structured to include alternates for the improvement work to use all available funding.
6. Include LARA plan-review fees, ground-penetrating radar (GPR) survey, soil borings, site-surveying, and travel over 100 miles as reimbursable expenses.
7. Field work by the PSC and construction phasing and scheduling must be coordinated with MDOC in advance to minimize disruption to their operation of the project site. Field work shall be conducted in a manner that complies with COVID-19 Precautions and MDOC policies currently in effect or which may come into effect.
PROPOSAL REQUIREMENTS:
Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration. Refer to the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract for professional services requirements, which is available on DTMB’s website (link: DTMB - Sample Professional Services Contracts (michigan.gov)).
Note: PSC shall submit a minimum of three projects of similar size and scope to this project. The proposal review ad-hoc committee will place highest priority on PSC team’s experience with paving projects and projects located within correctional facilities.
Please NOTE:
• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.
• Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.
• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.
SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.
• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also https://www.michigan.gov/dtmb/procurement/Design-and-Construction/Sample-Contracts-and-Forms/sample-professional-services-contracts email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov
• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).
• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.
• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.
• Responses should NOT be emailed to the Project Director.
NIGP CODES
90607, 92517, 92533
DESIRED SCHEDULE OF WORK
Contract Award: July 2023 Design: August 2023 – November 2023 Bid and Award: December 2023/January 2024 Construction: Start March 2024
ACCEPTING RFP QUESTIONS UNTIL:
Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Josiah Meyers at meyersj11@michigan.gov address no later than 2:00 p.m., Eastern on Thursday, June 8, 2023.
REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.
This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)
Attachment(s):
PDF Sketches from Google Maps (3 pages) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov
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