Project Statement 22313.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/22313.TAP

PROPOSAL DUE DATE

February 2, 2023, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources, Parks and Recreation Division

PROJECT NAME AND LOCATION

Lake Gogebic State Park – Replace potable water distribution system, replace sewage disposal system, and replace campground electrical system

Porcupine Mountains Wilderness State Park – Replace Union Bay Campground electrical system

PROJECT ADDRESS (if applicable) Lake Gogebic State Park - N9995 State Highway M64, Marenisco, MI 49947

Porcupine Mountains Wilderness State Park – 33303 Headquarters Road, Ontonagon, MI 49953

CLIENT AGENCY CONTACT

Eric Cadeau, Western UP Regional Field Planner

James Peace, Park Supervisor at Lake Gogebic State Park

Mike Knack, Park Manager at Porcupine Mountains Wilderness State Park

TELEPHONE NUMBER

C: 906-241-8318 cadeaue@michigan.gov O: 906-842-3341 peacej1@michigan.gov O: 906-885-5274 knackm@michigan.gov

DTMB - DCD PROJECT DIRECTOR

Tom Pawlowski, Project Director

Danielle Newman, Field Rep

TELEPHONE NUMBER

C: 517-242-0973 pawlowskit@michigan.gov C: 517-331-5369 newmand6@michigan.gov

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY PRE-PROPOSAL MEETING will be conducted on site starting at the Porcupine Mountain Wilderness State Park Headquarters, 33303 Headquarters Road, Ontonagon, MI 49953 at 1:30pm EST on Thursday, January 19, 2023. Anticipated time at PMWSP will be 1 hour. The group will then travel to the Lake Gogebic State Park Headquarters, which is approximately a 40-minute drive. Anticipated time at LGSP will be 1-2 hours

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date, and time of Pre-Proposal Walk Through Meeting).

COVID 19 Precautions:

1. Depending on the project location, individuals may be required to wear masks to attend meetings and for a firm to be eligible to submit bids / quotations / proposals. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

mailto:cadeaue@michigan.gov mailto:peacej1@michigan.gov mailto:knackm@michigan.gov mailto:pawlowskit@michigan.gov mailto:newmand6@michigan.gov mailto:smithD76@michigan.gov

PROJECT DESCRIPTION/SERVICES REQUESTED

The American Rescue Plan Act (ARPA) is an unprecedented statewide infrastructure investment that provides a $250 million investment in Michigan State Park Infrastructure. Six projects are being targeted in this request for proposals with four projects located at Lake Gogebic State Park and two projects at Porcupine Mountains Wilderness State Park. The projects as described below are intended to be awarded to one professional service contactor (PSC) for planning, design, and construction services. ARPA funding requires that all project funds be obligated by December of 2024 and spent by December of 2026. The successful PSC will be responsible for providing guidance on how to coordinate and schedule design and construction in a manner that will allow the project team to meet the outlined deadlines. MDNR PRD typically prefers to minimize construction during the primary use seasons between Memorial Day and Labor Day to limit impact to visitor services and revenue.

However, the agency recognizes the need to consider the possibility for campground or partial campground closures during these timeframes to allow for efficient work completion, cost effectiveness and practical applications. The agency is exploring the possibility of engaging with a construction manager as an additional team member to provide assistance during planning and design and to lead project during construction. The PSC shall prepare Phase 100 through 700 service proposals as needed based on the assumption that a construction manager will not be included. If construction manager services are added, the PSC proposal services contract shall be reduced as appropriate

The Michigan Department of Natural Resources (MDNR) Parks and Recreation Division (PRD) is requesting professional architectural and engineering services for the following scope items at Lake Gogebic & Porcupine Mountains Wilderness State Parks:

1. Location #1 – Lake Gogebic State Park - Scope Item #1: Replace potable water distribution system – Remove and replace existing water lines throughout park, including 1a) campground and day use area, and 1b) headquarters and service area.

2. Location #1 – Lake Gogebic State Park - Scope Item #2: Replace sewage disposal system – Remove and replace existing sewage disposal lines, lift stations, and on-site sewage disposal system, including scope items 2a-2d.

3. Location #1 – Lake Gogebic State Park - Scope Item #3: Replace campground electrical system – Remove and replace existing campground electrical system.

4. Location #1 – Lake Gogebic State Park – Scope Item #4: Provide campground stormwater management – Evaluate areas of recurring flooding and soil saturation and provide remedy.

5. Location #2 – Porcupine Mountains Wilderness State Park - Scope Item #1: Replace campground electrical system – remove and replace existing campground electrical system.

6. Location #2 – Porcupine Mountains Wilderness State Park – Scope Item #4:

Provide campground stormwater management – Evaluate areas of recurring flooding and soil saturation and provide remedy.

Location #1 – Lake Gogebic State Park - Scope item #1: Replace potable water distribution system.

Scope item 1a (Campground & day use water system): Design the replacement of all underground water utility infrastructure located in the day use area and campground. The scope of work excepts the replacing of approximately 1,948’ of the existing 4” water main which extends from the pumphouse northerly to a valve pit located west of the south toilet shower building.

Infrastructure replacements shall include all laterals to drinking fountains/jug fillers (7), campground office (contact station), campground host campsite, two toilet shower buildings, and the day use toilet building.

The replacements shall be sized based upon the PSC’s review of fixture counts, distribution requirements, well capacity analysis, and existing pressure tank / well house capabilities. The project scope does not include work on the campground and day use wells (3) or well house replacement. The proposed water distribution system is intended to be seasonal (2’ minimum bury) and must be designed with winterization in mind. Winterization details may include vaults with isolation valves, drain valves, chlorination ports, and air injection ports. Testing of the water source shall be required. Additionally, the park has not experienced high lead levels at any fixtures within the existing distribution system. The consultant team is asked to conduct an additional round of lead sampling to verify that lead levels meet agency expectations. Additionally, the primary purpose of the replaced water distribution system is to produce distributed water that is within the allowable limits for all common bacteria / chemical analysis of this type of system. Lastly, all design components that are applicable shall be certified lead free.

Additional items excepted: The water service from the water main to the south toilet shower building is not anticipated to need replacement. The water service from the water main to the sanitation station is not anticipated to need replacement unless the option of adding a second utility island at the sanitation station requires a larger line diameter than what currently exists. A water service from the water main to the headquarters is not anticipated to be needed as it is desired to separate these two systems and maintain one as a year-round (HQ) and one as a seasonal (campground & day use).

New potable water features considered as part of water system upgrades:

7. Full hook up campsites: The park is considering 6-10 full hook up campsites. These have been conceptually considered via one of two options: Option 1.a.1 - the combination of two back-to-back existing sites into one pull-through full hook up site (E.g., combine sites 33 & 73, 31 & 75, 29 & 77, 27 & 79, 25 & 81, 23 & 83, 21 & 85). Or option 1.a.2 – the combination of two or more side by side sites into one pull through full hook up site (E.g., combine 90-91- 92 into one pull through, full hook up, “eyebrow” site. This may apply to 94-96-98, 99-100- 102, 104-106-108, and 110-112-114). The consideration of full hook up campsites shall be analyzed as part of a Phase 100 study. It shall look at campsite consolidation and the offering of fewer higher quality campsites. This analysis will carefully consider the water supply & distribution basis of design, the wastewater disposal and treatment basis of design, historical use of campsites (provided by the DNR), and budgetary impacts.

8.

9. A second utility island at the park’s sanitation station: The park currently has only 1 utility island located at its two-lane sanitation station. The park is considering expanding the sanitation station to include 2 utility islands (2 dump ports, and additional potable water fill towers and non-potable sanitary rinse towers). The consideration of an expanded dump station shall be analyzed as part of a Phase 100 study. This analysis will carefully consider the water supply & distribution basis of design, the wastewater disposal and treatment basis of design, and budgetary impacts

10. Study the option of installing a 4th potable water well near the day use parking lot. This should be considered as part of a Phase 100 study and shall include an evaluation of fixture counts, existing well capacities, and agency goals for potable water service. This option should consider the installation of new well controls for the 4th well.

Scope item 1b (Headquarters and service area): Design replacement of all underground water utility infrastructure supporting the park headquarters. Design the replacement of the existing potable water well with a new potable water well. Coordinate the replacement of the new potable water well with the establishment of a new on-site sewage disposal system for the headquarters (possibly a pressure mound). This system shall be constructed to year-round standards and be to a depth which provides freeze protection. The water line may be insulated to accommodate a shallow bury depth while maintaining an equivalent freeze protection.

An initial project budget of $425,000 for construction and contingency has been established. Design and DTMB administration funds are in addition to that budget.

The actual funding amount needed to address the selected infrastructure priorities is intended to be developed by the PSC in the course of providing professional services.

Items which may apply to both scope item 1a and 1b:

11. Water system basis of design

12. Well testing (capacity testing, bacteriological, and chemical).

13. Soil borings

14. Utility locating

15. Site survey

16. Topographic survey

17. Permits (LARA, EGLE Campground construction)

Location #1 – Lake Gogebic State Park - Scope item #2: Rehabilitation and/or replacement of sewage disposal system.

Scope item 2a (Campground and day use sewage treatment system): Perform a Phase 100 analysis of the Lake Gogebic State Park sewage system(s). Develop a basis of design for how much wastewater is generated. Take the fixture count analysis provided by the DNR and factor in the proposed additional potable water features outlined in Scope item #1 above to compute the wastewater volume and strength that is anticipated to be present in the future at Lake Gogebic State Park.

Perform wastewater sampling on both raw and treated wastewater at the park. Raw wastewater samples shall include a minimum of 4 samples taken for the last point of collection prior to discharge into the Park’s wastewater treatment system (lagoon). This location is anticipated to be the park’s wet well, located near the contact station / campground office. Treated wastewater samples shall include a minimum of 4 samples taken at the last point of treatment and prior to groundwater discharge. All samples (raw and treated) are proposed to occur in the 2023 use season. A detailed list of chemicals to be analyzed are included in the supporting documents.

One item which should be immediately considered is the installation of ground water monitoring wells. The PSC is asked to place this item on the design kick off meeting agenda and to have given some thought to the number, location, and depth of the proposed ground water monitoring wells.

The PSC shall lead a discussion with the DNR project team which outlines the PSC’s proposed Groundwater monitoring plan. This plan shall include the number, frequency, and timing of ground water monitoring samples. The ground water monitoring plan shall be submitted to EGLE via MiWaters and shall yield a sufficient number of sampling results to inform conceptual, schematic, and final design of a new and/or rehabilitated on-site sewage disposal system. Ideally, all groundwater sampling will occur in 2023.

The PSC shall develop a Phase 100 study which considers the current effectiveness of treating high strength RV wastewater in the park’s existing lagoon system. Should it be determined that the existing lagoon does not effectively treat wastewater to a degree necessary to meet the applicable regulatory rule under EGLE’s groundwater discharge permit, then additional analysis will be required. This additional analysis will evaluate the effectiveness of the native soils to provide additional treatment. This analysis will be informed by the sampling results taken from the ground water monitoring wells. The Phase 100 Study will evaluate the effectiveness of the existing lagoon and its ability to be rehabilitated and/or replaced to meet EGLE’s regulatory standards.

Options shall not be limited to only retaining the existing system or rehabilitating the existing system. The PSC shall consider additional treatment options which treat the waste on-site.

These options may include multi cell lagoons, FAST systems, sequencing batch reactors, or chemical treatment. The options listed are not listed for exclusive consideration, the PSC must utilize their professional expertise to outline options which are relevant to the site constraints present at Lake Gogebic and effective in meeting the regulatory requirements

The land area and soils which provide the land application site for irrigation shall be tested to determine if the soils are able to be considered for future application.

The PSC shall review industry best practices and check with EGLE what testing requirements are anticipated. The PSC shall include this testing in their proposal (if known) or shall quickly determine these testing requirements and provide them via a contract modification. The testing of the irrigation area shall be performed in 2023.

Wetland delineation of the areas surrounding the existing lagoon and irrigation area shall be conducted to identify wetland related development constraints.

The park currently utilizes a two-cell lagoon constructed in 1981. The lagoon discharges to groundwater via an irrigation system.

Scope item 2b (Campground and day use sewage conveyance systems): The campground and day use area include three distinct legs: 1 - The sewage conveyance system from the day use toilet building to the wet well. 2 – The sewage conveyance system from the campground, sanitation station, and contact station to the wet well. 3 – Sewage conveyance from the wet well to the lagoon.

a. – Sewage conveyance system from the day use toilet building to the wet well: This system was constructed circa 1980. The DNR requests that the PSC evaluates this system’s condition and provides a recommendation to either retain, rehabilitation, or replace.

b. – Sewage conveyance system from the campground sanitation station and contact station to the wet well: The DNR anticipates keeping intact the existing 6” sanitary sewer and manholes (MH 1 through MH 8) constructed circa 1991 from the wet well north to the MH 8. It is also anticipated that all sewage disposal lines and structures north of MH 8 would be replaced.

The existing sanitary sewer system which collects sewage from the headquarters and conveys it across M-64 into the campground (just south of the North toilet building) is intended to be studied for the option of abandoning these sewer lines, removing the septic tanks, and constructing a stand-alone sewage disposal system for the HQ. Should a stand-alone sewage disposal system be selected for the headquarters, then abandonment, bulkheading, and/or removal of defunct sewage infrastructure is requested.

c. – Sewage conveyance system from the wet well to the lagoon: This leg is the park’s highest priority for replacement. This system is significantly aged and represents the core of the campground & day use sewage conveyance system. The PSC is requested to design the replacement of this system. New pumps, pump discharge meters, pump hoists, and pump controls are requested as an outcome to the design process. If the headquarters is able to be constructed as a standalone system, the DNR asks the PSC to consider the design of a new pressure sewer from the wet well to the lagoon at a seasonal depth.

Should the campground and day use area be converted to a seasonal sewage disposal system, the DNR asks that the Phase 100 Study include the evaluation of winterization requirements. This discussion shall include pumping and/or draining of lines to prevent freeze damage and/or air injection.

Scope item 2c (Headquarters and service area): Disconnect the park headquarters from the current on-site sewage disposal system. Perform a Phase 100 analysis to determine if the Park Headquarters can be supported by a stand-alone on-site sewage disposal system (potentially a pressure mound system). Engage the Local Health Department (LDH) to determine permitting requirements. Obtain test excavations, site evaluations, and any other data necessary for developing a conceptual design which can meet permitting requirements. Provide a conceptual cost estimate to the DNR for this option. Compare this option to the costs associated with reconnecting this system to the park’s existing on-site sewage disposal system (lagoon). Outline pros and cons, compare development costs.

Scope item 2d: Develop sewage infrastructure priorities, cost estimates, concept diagrams (or concept plans), and recommendations for infrastructure upgrades associated with the analysis of Scope item 2a, 2b, and 2c.

An initial project budget of $850,000 for construction and contingency has been established. Design and DTMB administration funds are in addition to that budget.

The actual funding amount needed to address the selected infrastructure priorities is intended to be developed by the PSC in the course of providing professional services.

The Phase 100 analysis is to include pressure testing of existing force main sewers as well as video inspections of gravity sewer lines and structures.

The Phase 100 Study is to provide an analysis of the age and condition of the various components which comprise the sewage disposal system. The study is to provide recommendations which prioritize the order, scope, and limits of repairs, upgrades, and replacements. Should phasing be proposed, the study is requested to break the work up into logical implementation phases.

The Phase 100 scope of work requires a detailed Phase 100 level estimate. The final phase 500 scope will ultimately be determined by the PSC recommendations based on condition assessment included in the phase 100 report. The construction funding request will be established by the PSC based on the recommended Phase 100 scope items.

Location #1 – Lake Gogebic State Park - Scope item #3: Replace campground electrical system:

The existing campground electrical utility system in the campground has reached the end of its anticipated life span. Lake Gogebic State Park’s campground has 127 campsites. 105 of these campsites are electrified, zero sites offer 50-amp electrical service. It was constructed circa 1988.

The project encompasses performing engineering design to replace the existing electrical utility with a modern code compliant electrical distribution system.

The design for the campground electrical system shall include the following scope of work:

18. Provide electrical services and new switchboard panels sized to accommodate connected electrical loads and to meet a minimum quantity of 20% of all campsites with 20/30/50-amp pedestals. A minimum number of 26 campsites is proposed to include 50-amp electrical service in the campground.

19. Provide new electrical feeders to the north toilet-shower building and to the south toilet shower building.

20. Provide new electrical service to the toilet building found in the day use.

21. Provide new electrical service to the contact station.

22. Provide new electrical service to the sewage wet well.

23. Provide new electrical service to the potable water pump house and each of the 3 wells.

24. Provide new electrical service to the headquarters and cold storage building.

25. If necessary, replace the service panel within each of the buildings.

26. Provide electrical service and increased distribution panel capacity.

27. Provide in each distribution panel a Surge Protection Device to protect against voltage spikes, transients, lightning strikes and to aid in protecting camper-owned electronic equipment.

28. Provide all feeders to campsite pedestals and camp buildings to be installed in conduit.

29. Provide site improvement updates to existing campsites sites to meet the requirements for ADA access according to the Outdoor Developed Areas Guide.

30. Provide analysis of existing campsites to determine if layout alteration is recommended for increased usage. This may consist of, but is not limited to, combining two back-to-back campsites into one pull through campsite.

31. Provide analysis of existing campsite electrical pedestal location (existing conditions commonly include 2 sites sharing one electrical pedestal). Provide analysis and design of optimum proposed pedestal location.

32. Provide aluminum electric system conductors.

33. Provide planning and design to avoid disturbance of existing utilities or park infrastructure.

34. Provide open trench excavation or directional boring of all new electric distribution conduit and conductors to minimize environmental impact and campsite restoration.

35. Provide for all conduit and conductors to be installed a minimum of 24 inches below grade.

36. All electrical lines are to be traceable and accurately documented in as-built drawings.

An initial project budget of $765,850 for construction and contingency has been established. Design and DTMB administration funds are in addition to that budget. The actual funding amount needed to address the selected infrastructure priorities is intended to be developed by the PSC in the course of providing professional services.

Location #1 – Lake Gogebic State Park - Scope item #4: Campground storm water management The existing campground has several campsites that experience a regular occurrence of saturated soils. This results in campers and vehicles getting stuck. This project scope will look at collecting storm water at the surface (via storm sewers), or below grade (via underdrain), and convey the storm water away from the site. Additionally, this project may consider campsite hardening (aggregate camper pads).

An initial project budget of $212,500 for construction and contingency has been established. Design address the selected infrastructure priorities is intended to be developed by the PSC in the course of

Location #2 – Porcupine Mountains Wilderness State Park - Scope item #1: Replace campground electrical system:

The existing campground electrical utility system in the campground has reached the end of its anticipated life span. The Union Bay Campground at the Porcupine Mountains Wilderness State Park has 100 campsites, zero sites offer 50-amp electrical service. It was constructed circa 1988.

The project encompasses performing engineering design to replace the existing electrical utility with a modern code compliant electrical distribution system.

The design for the east campground electrical system shall include the following scope of work:

37. Provide electrical services and new switchboard panels sized to accommodate connected electrical loads and to meet a minimum quantity of 20% of all campsites with 20/30/50-amp pedestals.

A minimum number of twenty (20) campsites is proposed to include 50-amp electrical service in the east campground.

38. Provide new electrical feeders to the toilet-shower building.

39. Provide new electric service to the campground office.

40. Provide new electric service to the wet well located within the campground.

41. If necessary, replace the service panel for the contact station.

42. Provide electrical service and increased distribution panel capacity.

43. Provide in each distribution panel a Surge Protection Device to protect against voltage spikes, transients, lightning strikes and to aid in protecting camper-owned electronic equipment.

44. Provide all feeders to campsite pedestals and camp buildings to be installed in conduit.

45. Provide site improvement updates to existing campsites sites to meet the requirements for ADA access according to the Outdoor Developed Areas Guide.

46. Provide analysis of existing campsites to determine if layout alteration is recommended for increased usage. This may consist of, but is not limited to, combining two back-to-back campsites into one pull through campsite.

47. Provide analysis of existing campsite electrical pedestal location (existing conditions commonly include 2 sites sharing one electrical pedestal). Provide analysis and design of optimum proposed pedestal location.

48. Provide aluminum electric system conductors.

49. Provide planning and design to avoid disturbance of existing utilities or park infrastructure.

50. Provide open trench excavation of all new electric distribution conduit and conductors to minimize environmental impact and campsite restoration. New conduit and conductors are proposed to occur within the trench of the existing conductors, to the maximum extent possible, to avoid potential archaeological impacts and or the discovery of bedrock.

51. Provide for all conduit and conductors to be installed a minimum of 24 inches below grade.

52. All electrical lines are to be traceable and accurately documented in as-built drawings.

An initial project budget of $708,050 for construction and contingency has been established. Design address the selected infrastructure priorities is intended to be developed by the PSC in the course of

Location #2 – Porcupine Mountain Wilderness State Park - Scope item #2: Campground storm water management The existing campground has several campsites that experience a regular occurrence of saturated soils. This results in campers and vehicles getting stuck. This project scope will look at collecting storm water at the surface (via storm sewers), or below grade (via underdrain), and convey the storm water away from the site. Additionally, this project may consider campsite hardening (aggregate camper pads).

An initial project budget of $212,500 for construction and contingency has been established. Design address the selected infrastructure priorities is intended to be developed by the PSC in the course of

Schedule:

The DNR wishes to construct the utility improvements during the 2025 construction season. This anticipates that construction for all work scopes at Lake Gogebic SP would be conducted in one construction season, so as not to have that site inundated with construction for more than one use season. The Union Bay Campground electrical system and stormwater scopes could be constructed during the 2024 construction season if that was viable. The project funding is provided by Federal Funding sources requiring obligation (encumbered in an executed construction contract) by Dec. 31, 2024, and complete expenditure (all PSC and Contractor pay requests satisfied) by Dec. 31, 2026.

Occupancy:

The State Parks will remain open to the public throughout the information gathering, study, design, and construction phases. A portion of the site will be closed, as required, during construction. Field work by the PSC and construction scheduling must be coordinated with the DNR in advance to minimize disruption to their operation of the project site.

SERVICES REQUESTED:

It is anticipated that the Professional Services Contractor (PSC) shall provide for professional services in their proposals according to the following phases for the scopes at the identified locations:

a. Location 1 Scopes 1a&b: Phase 100 Study. Install 2 test wells, determine yield, study and size system water use needs based on yield, demand, quality, etc. Later Ph400-700 services are anticipated to be added via future modification to implement study recommendations.

b. Location 1 Scopes 2a-d: Phase 100 Study. Once system condition, programming / capabilities, regulatory, permitting, and other parameters have been sorted out, later Ph400-700 services may be added via modification to implement study recommendations.

c. Location 1 Scopes 3 & 4 and Location 2 Scopes 1 & 2: Phases 400-700

Preliminary Design (as needed), Final Design and Bidding, Construction Administration (office) and Construction Administration (field).

Professional Services shall include, but are not limited to, the following:

53. Location 1 - Scope Items 1a&b – Replace potable water distribution

a. Perform lead sampling – review results

b. Perform well draw down tests – determine well capacities.

c. Perform well bacteriological tests

d. Perform well chemical analysis tests

e. Perform fixture count analysis

i. Existing fixture count

ii. Proposed additional fixture counts (Expanded sanitation station, full hook up campsites)

f. Develop basis of design for potable water use

g. Considered additional wells

i. 1 additional day use well

ii. 1 new well for HQ

h. Perform line sizing analysis

54. Location 1 – Scope item 2 - Rehabilitation and/or replacement of sewage disposal system

a. Scope item 2a - Campground and day use sewage treatment system

55. Perform raw and treated wastewater sampling

56. Perform fixture count analysis

a. Existing fixture count

b. Proposed additional fixture counts (Expanded sanitation station, full hook up campsites)

57. Develop basis of design for wastewater

58. Evaluate existing lagoon capacities

59. Evaluate existing irrigation system capacities

60. Evaluate effectiveness of lagoon in treating existing sewage

61. Conceptualize solutions for treatment which meets EGLE treatment requirements

a. Potential solutions may include lagoon rehabilitation. lagoon replacement, advance treatment, additional post treatment measures, FAST systems, dilution, chemical treatment, sequencing batch reactors – PSC to select options which are most compatible with site wastewater characteristics, site constraints, and based on their professional expertise and experience. There may be solutions not listed that should be considered and the PSC is encouraged to introduce potential solutions that have not yet been considered.

b. Provide analysis of site constraints which may guide selection of considered options.

- Wetland delineation results

c. Provide an opinion of probable cost for proposed solutions.

62. Evaluate operational tasks and equipment which would provide for ease of operations and permit reporting (E.g., flow meter at irrigation discharge point, winterization and clean out considerations for irrigation system).

63. Make recommendations on proposed treatment system.

64. Assist the DNR in selecting a proposed sewage treatment system.

65. Perform pre-application meeting with EGLE’s Ground Water Discharger Unit.

a. Scope item 2b - Campground and day use sewage conveyance system:

66. Perform video and visual inspection of wastewater infrastructure (Use video inspection techniques to inspect all sewer lines. Provide visual inspection of all manholes, wet well, valve chamber, and lagoon components).

67. Evaluate existing line sizing

68. Evaluate existing pump capacities

69. Evaluate operational tasks and equipment which would provide for ease of operations and permit reporting (E.g., flow meter at valve chamber sewer line confluence, winterization and clean out considerations for sewage conveyance system).

70. Prioritize system replacements based on age, condition, and capacity

71. Provide cost estimates for each element’s replacement

a. Scope item 2c – Headquarters and service area

72. Develop basis of design for headquarters and service area.

73. Perform soils analysis and site evaluations for standalone on-site sewage disposal system for headquarters building.

74. Determine local health department permit requirements.

75. Perform conceptual design of standalone on-site sewage disposal system for headquarters building.

76. Develop cost estimate.

77. Perform pre-application meeting with LHD.

a. Scope item 2d – Developing priorities

78. List sewage infrastructure priorities per consultant recommendation.

79. Provide summary of cost estimates associated with each item.

80. Location 1 – Scope item 3 – Replace campground electrical system

a. Evaluate past 3-to-5-year occupancy rates of each campsite (Provided by DNR).

b. Evaluate capacities of existing transformer and electric utility services.

c. Evaluate age, condition, and capacity of each building’s electrical service and electrical service panel.

81. Prioritize the items which require replacement

82. Develop cost estimates for each item.

83. Provide narrative on need or justification for upgrades

84. Provide conceptual design of campground power plan which provides only 20% of electrified campsites as 50-amp.

a. Provide campground map with targeted 50-amp sites.

85. Review full hook up analysis from water and sewer. Discuss location and electric capacity considerations for this option.

86. Provide conceptual design of campground power plan which provides greater than 20% of electrified campsites as 50-amp.

a. Provide campground map with targeted 50-amp sites.

b. Provide cost benefit analysis which makes the business case for a greater number of campsites as 50-amp than the minimum 20% required by the National Electrical Code. The DNR will provide a template for computing the cost benefit analysis.

87. Location 1 – Scope item 4 – Develop campground storm water management plan

a. Evaluate campground map highlighting location of wet campsites.

b. Evaluate record drawings to understand general topographic factors and presence of storm water infrastructure and issues.

c. Perform topographic survey to complete the teams understanding of hydraulic flow paths.

d. Perform soil borings to understand soil hydraulics.

e. Conceptualize storm water infrastructure plan.

88. Prioritize areas

89. Provide cost estimates for each part of the system

a. Coordinate storm water analysis with full hook up campsite discussion.

90. Location 2 (Porkies Union Bay Campground) – Scope item 1 – Replace campground electrical system

a. Evaluate past 3-to-5-year occupancy rates of each campsite (Provided by DNR).

b. Evaluate capacities of existing transformer and electric utility services.

c. Evaluate age, condition, and capacity of each building’s electrical service and electrical service panel.

i. Prioritize the items which require replacement

ii. Develop cost estimates for each item.

iii. Provide narrative on need or justification for upgrades

d. Provide conceptual design of campground power plan which provides only 20% of electrified campsites as 50- amp.

i. Provide campground map with targeted 50-amp sites.

e. Review full hook up analysis from water and sewer. Discuss location and electric capacity considerations for this option.

f. Provide conceptual design of campground power plan which provides greater than

20% of electrified campsites as 50-amp.

i. Provide campground map with targeted 50-amp sites.

ii. Provide cost benefit analysis which makes the business case for a greater number of campsites as 50- amp than the minimum 20% required by the National Electrical Code. The DNR will provide a template for computing the cost benefit analysis.

91. Location 2 – Scope item 2 – Develop campground storm water management plan

a. Evaluate campground map highlighting location of wet campsites.

b. Evaluate record drawings to understand general topographic factors and presence of storm water infrastructure and issues.

c. Perform topographic survey to complete the teams understanding of hydraulic flow paths.

d. Perform soil borings to understand soil hydraulics.

e. Conceptualize storm water infrastructure plan

i. Prioritize areas

ii. Provide cost estimates for each part of the system

f. Coordinate storm water analysis with full hook up campsite discussion

PROPOSAL REQUIREMENTS:

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration.

92. The PSC shall demonstrate in their proposal appropriate project experience relevant to the work described/requested in the Project Statement and/or RFP.

93. Travel reimbursements and billing rates shall be in accordance with the DTMB Billable Rate Professional Services Contract.

94. PSC shall detail all labor required for each phase.

a. PSC shall provide clear documentation of the number of meetings proposed during the study phase and during the design phase and indicate which meetings, if any, will need to be on-site.

b. PSC shall detail the number of site inspections anticipated during the construction of the project in their proposal.

c. The PSC shall detail the anticipated number of construction progress meetings anticipated during the project in their proposal. PSC shall assume that construction progress meetings will occur concurrently with some of the aforementioned site inspections.

95. PSC shall detail all reimbursable expenses for each phase. PSC must include the following services in their proposal. Please reference the ALLOWANCES section for allowance amounts to be included for items listed below.

a. List and include all field services and testing required for the proper design of the project as reimbursable expenses.

i. A site survey and topographic survey for the areas of project work

ii. Soil probes, or soil borings as required for determining extent of bedrock and/or soil conditions associated with replacement of utilities and improving campsite drainage.

iii. Soil samples as required for design of on-site sewage treatment systems and ground water disposal.

iv. Archaeological survey

b. List and include all reimbursable expenses for plan review by LARA. This shall include application preparation, submission, and application fees.

c. List and include all reimbursable expenses for a construction permit from the

EGLE Campgrounds Program. This shall include application preparation, submission, and application fees.

d. List and include all reimbursable expenses for an EGLE ground water discharge permit. This shall include application preparation, submission, and application fees.

e. List and include all reimbursable expenses for an LHD-approvable construction of an on-site sewage treatment system. This shall include application preparation, submission, and application fees.

f. List and include all reimbursable expenses for an LHD-approvable construction of a potable water well permit. This shall include application preparation, submission, and application fees.

g. List and include any additional permitting or testing anticipated to be required as reimbursable expenses.

h. List and include any other anticipated reimbursable expenses in the respective phase(s).

ALLOWANCES:

Identify and itemize all reimbursable and travel expenses in the PSC Cost proposal as allowances. The allowance amount shall include the expenses for the scope of work indicated (permit fees, plan review fees, materials testing, effluent testing, etc.) as well as the PSC staff labor to perform the scope of work indicated for each respective allowance (i.e., PSC staff time spent filling out an application for plan review or collecting samples for hazardous materials testing would be included in the allowance). If the PSC feels the allowances listed are not adequate to cover their expenses and staff time for any allowance, the PSC shall state so in their proposal and include the additional amount they feel is needed to adequately complete the scope of work for the respective allowance

The PSC shall include the following as reimbursable expense allowances in their proposal.

1. $2,000 reimbursable allowance for plan review and permit applications for completion of the following tasks:

a. LARA BCC Application for Plan Examination for utility work

b. EGLE Campground Program’s Application for Campground Construction Permit to modify the existing campground for the construction of a full hook-up campsites, expanded dump station, revisions / replacement of the on-site disposal system, change in campsite number or campsite configurations, and new campground electrical system.

2. $12,500 reimbursable allowance for boundary survey, site survey, and topographic survey

3. $7,500 reimbursable allowance for soil borings and soil sampling

4. $5,000 allowance for effluent testing – The testing shall take place within the existing system and at the last point prior to discharge as recommended by the PSC. Sampling shall include but may not be limited to: BOD5, Chloride, Formaldehyde, pH, Total Phosphorous, Sodium, Ammonia-N, Nitrate-N, Nitrite-N, Total Inorganic Nitrogen (TIN), Total Nitrogen, Total Alkalinity, and Total Suspended Solids. Anticipate 4 sample sets (2 during peak periods such as the weekends of Independence Day or Labor Day and 2 during non-peak periods such as mid-week during early June or late September).

5. $10,000 for wetland delineation at Lake Gogebic State Park

6. Archaeological survey for Lake Gogebic State Park as needed for wastewater treatment system siting

7. Well capacity tests for the 4 existing wells at Lake Gogebic State Park

8. Well bacteriological and chemical samples and testing at Lake Gogebic State Park

PSC may include the following as reimbursable expense allowances in their proposal:

1. Any additional anticipated permit applications – PSC shall identify the specific additional permit(s) required and include a “permitting” allowance for the amount they determine necessary.

a. MDOT right of way permit application for crossing M-64.

b. EGLE ground water discharge permit.

c. Local Health Department permit for a standalone sewage disposal system at the Lake

Gogebic State Park HQ.

d. Local Health Department permit for 2 new potable water wells at Lake Gogebic.

e. LARA Plan review

f. EGLE Campground construction permit

2. Any additional testing anticipated to complete Phase 500 Final Design – PSC shall identify the specific additional testing required and include a “testing” allowance for the amount they determine necessary.

3. Any other miscellaneous expenses – PSC shall identify the specific miscellaneous expenses required and include a “miscellaneous expenses” allowance for the amount they determine necessary. The miscellaneous expenses shall be allowed reimbursable items per the PSC contract

ADDITIONAL REQUIREMENTS:

1. Timely minutes from all meetings will be required per the PSC contract.

2. PSC to follow DTMB naming convention of DTMB file number / project name / Y (contract) number / subject on all project documents.

3. PSC shall provide sufficient back-up on all invoices for reimbursable expenses.

4. PSC shall provide a progress summary e-mail to the project team every two weeks. Each progress summary shall document the prior two-weeks’ progress by the PSC and display the initial project schedule and current schedule status.

5. PSC Proposal shall include a statement and opinion on the potential for value added (or not) to the outlined scope of work, planning design and construction process if a construction manager is commissioned by DTMB and MDNR PRD. The statement should note whether the PSC has worked on projects with a construction manager or not and if so whether the project was or is comparable to the work described. The statement should outline how the construction manager would add valve and at what point in the planning, design and construction process the construction manager would be included for best impact. Outline potential negative results and or lessons learned from previous project experiences with construction managers.

6. All vendors shall obtain a Unique Entity Identifier (UEI) number via the Federal System for Award Management (SAM.gov) website/process and register it in SIGMA as a pre-requisite for payment.

7. DTMB projects are subject to SOM prevailing wages under the Governor’s administrative rule issued in 2021, and ARPA funded projects are subject to prevailing wages under the Davis Bacon Act.

8. Buy American Preference: As appropriate and consistent with the law, the non-federal entity should, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured projects

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission

• Please remember that attachments can be no larger than 6mb.

• Please do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov

90607, 90638, 90654, 90672, 90680, 90692, 90694, 92528, 92533, 92535, 92558, 92583, 92586, 92587, 92595, 92597, 92696

DESIRED SCHEDULE OF WORK

The Michigan Department of Natural Resources wishes to have Phase 100 for various scopes completed in 2023 and Phase 500 for all scopes completed no later than the end of 2024, including bidding and award.

Please provide a detailed schedule (including key tasks and milestone dates) with the PSC Proposal.

Funding needs to be assigned by December 2024 with funding spent by December 2026.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Tom Pawlowski at pawlowskit@michigan.gov address no later than 2:00 p.m., Eastern on Thursday, January 26, 2023.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) (Items highlighted in gray are not attached but exist and will be available after award)

1. Maps

a. 1A – Map of Lake Gogebic State Park

b. 1B – Map of Campground at Lake Gogebic State Park

c. 1C – Map of Union Bay Campground at the Porcupine Mountains Wilderness State Park

2. Lake Gogebic State Park record drawings & mark ups

a. 2A – A-104 North toilet building

b. 2B - Day use toilet building

c. 2C – E-107 Central sewage disposal

d. 2D - E-108 sanitation systems

e. 2E - E-111 Wet well revision

f. 2F - E-113 sewage lagoon revisions

g. 2G - E-114 water and sewer system

h. 2H - E-115 water system revisions

i. 2I - E-116 Electrical distribution

j. 2J - L-106 north toilet shower bldg.

k. 2K - L-111 Sanitary sewer improvements

l. 2L - L-112 South toilet shower bldg.

m. 2M - L-113 sewage pump station modifications

n. 2N - Utility records 1980 and prior, marked up

3. Porcupine Mountains Wilderness State Park record drawings

a. 3A – E-140 UB CG Electrical Distribution

4. Miscellaneous documents

a. 4A - Lake…