Project Statement 22271.pdf

DTMB-0427 (R 02/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472/22271.ABG

PROPOSAL DUE DATE

Thursday, August 11, 2022 at 2:00pm ET

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Newberry Correctional Facility – Pavement Repair/Replacement Phase I PROJECT ADDRESS (if applicable) 13747 E County Road 428, Newberry, MI 49868

CLIENT AGENCY CONTACT

Trever LeBarre – MDOC Physical Plant Division Frank Suriano – Facility Site Contact

TELEPHONE NUMBER

517-643-6518 906-293-6307

DTMB - DCD PROJECT DIRECTOR

Alan Goschka, AIA

TELEPHONE NUMBER

517-388-3489

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Wednesday, July 27 at 1:30pm at the Newberry Correctional Facility, 13747 E County Rd 428, Newberry, MI 49868

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

COVID 19 Precautions:

1. Depending on project location, individuals may be required to wear masks to attend any meetings and for a firm to be eligible to submit proposals / quotations / bids. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

The Professional Services Contractor (PSC) is to provide a proposal for Phase 300 Schematic Design, Phase 500 Final Design and Phase 600/700 Construction Administration services to map and evaluate the existing campus paving conditions and develop plans to repair and replace the various paving throughout the facility. ADA parking space numbers and locations in relationship to accessible routes shall be reviewed and modified as required. A map of the Newberry Correctional Facility paving areas is attached for reference.

The PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services shall be in compliance with the State of Michigan, Department of Technology Management and Budget DTMB Project Statement Form (DMB427), DTMB ISID Billable Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DMB 430) and DTMB Facilities Administration, Design and mailto:smithD76@michigan.gov

Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. A proposed schedule for design, bidding and construction must be included.

The cost portion shall be submitted in DTMB410 format.

THE PSC PROPOSAL SHALL INCLUDE:

1. All required LARA plan review, permit application preparation, permitting fees, reimbursements, and approvals.

2. All required EGLE plan review, permit application preparation, permitting fees, reimbursements, and approvals.

3. All required DTMB SESC plan review and approvals.

4. Contract Documents utilizing the current State of Michigan, DTMB, Facilities and Business Services

Administration, Design and Construction Division, DC SPEC General Conditions, and the Master Spec format.

5. Clear documentation of the number of meetings proposed during the design and construction administration phases and indicate whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format.

6. All surveying required for the proper design and construction of the improvements shall be identified and included in the PSC Technical proposal and the costs itemized in the PSC Cost proposal as reimbursements.

7. All soil borings required for the proper design and construction of the improvements shall be identified and included in the PSC Technical proposal and the costs itemized in the PSC Cost proposal as reimbursements.

8. All field, material and other testing required for the proper design and construction of the improvements shall be identified and included in the PSC Technical proposal and the costs itemized in the PSC Cost proposal as reimbursements.

9. Provide a proposed PSC design schedule.

10. Under the Cost Proposal, Section III-2-B Fee with Anticipated Hours and Billing Rate – PSC to breakdown and provide a table for each design phase – Phase 300, Phase 500, Phase 600 and Phase 700.

The PSC shall provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, contract documents, all correspondence, all e-mails, all RFI’s and answers, Field Orders, and telephone communication logs. The project files shall be maintained in an electronic file format and delivered to the DTMB Design and Construction Division with the PSC’s final Payment Request.

Reference Documents

Aerial of Site with Proposed Paving Legend

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

• Please remember that individual attachments can be no larger than 6mb.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov

• Please notify the Office of Design and Construction if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov ).

• You may be asked to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov

NIGP CODES

92517, 92586

DESIRED SCHEDULE OF WORK

Investigation services and design completed fall of 2022, bidding end of year 2022 with construction spring of 2023.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Alan Goschka at goschkaa@michigan.gov no later than 4:00pm ET on Wednesday, August 3, 2022.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)

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