Project Statement 20075.pdf
PDF 120 KB Posted
- Attached to
- 751/20075. GAG; P J Hoffmaster SP - Road Repair
- Solicitation number
- RFP 171 210000001058 2
- Issued by
- Mackinac County, Michigan
About this file
This is a Project Statement from the State of Michigan Department of Technology, Management and Budget (DTMB) Design and Construction Division on behalf of the Department of Natural Resources, Parks and Recreation Division. The project involves engineering services for design and construction administration of pavement improvements at P.J. Hoffmaster State Park in Norton Shores, Michigan. The scope includes a full pavement condition assessment of park roads and parking lots, phased pavement repairs and replacements assuming budgets of approximately $1.0 to $1.2 million per phase, upgrades to campground campsites to meet ADA accessibility standards, drainage improvements to address flooding in specific campground areas, pavement improvements for concrete pads and jug fillers, a non-motorized trail between campground and day-use facilities, and day-use contact station paving upgrades. The project will follow the traditional design/bid/build delivery method with Phase 300 Schematic Design and Phase 500 Final Design requested, including 50% and 90% design submittals with cost estimates at the 90% submittal stage. A mandatory online pre-proposal Teams meeting is scheduled for February 25, 2021 at 9:00 a.m., and a site visit is optional. Proposals are due March 18, 2021 at 2:00 p.m. local time. A probable construction cost estimate is required by July 1, 2021 to support DNR's FY-22 funding request, with construction funds anticipated for award in November 2021. The contract is intended to be modified through construction phases once funding is acquired, with Phase 600 and 700 construction administration proposals to be submitted later.
Topographical survey and geotechnical report fees are to be included as reimbursable expenses within the proposal cost. All proposals must be submitted through SIGMA VSS with hard copies or thumb drives also received by the 2:00 p.m. deadline; individual electronic attachments are limited to 6 megabytes. Questions regarding the project must be submitted via email to the DTMB Project Director Gerald Gregorski by March 11, 2021 at 5:00 p.m. local time. The project must comply with all applicable federal (EPA, OSHA, DOT), state (DCH, EGLE, DNR, MIOSHA), and local codes, standards, and regulations. COVID-19 precautions requiring masks and social distancing are mandatory for all in-person meetings, with non-compliance resulting in firm ineligibility. The applicable NIGP codes are 90646, 90654, 90656, 92517, 92528, 92533, and 92586.
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Text version
DTMB-0427 (R 01/21)
PROJECT STATEMENT
STATE OF MICHIGAN
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
State Facilities Administration
Design and Construction Division 3111 West St. Joseph Street
Lansing, Michigan 48909
FILE NUMBER
751/20075.GAG
ACCOUNTING TEMPLATE
5709 / C88420 / 1130 / 6440 / P330 / PR6000
PROPOSAL DUE DATE
Thursday, March 18, 2021 at 2:00pm
CLIENT AGENCY
Natural Resources – Parks and Recreation Division
PROJECT NAME AND LOCATION
Hoffmaster State Park - Road Repairs PROJECT ADDRESS (if applicable)
P. J. Hoffmaster State Park, 6585 Lake Harbor Rd, Norton Shores, MI 49441
CLIENT AGENCY CONTACT
Joe Strach
TELEPHONE NUMBER
517-749-3641
DTMB - DCD PROJECT DIRECTOR
Gerald Gregorski
TELEPHONE NUMBER
231-557-9043
WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:
There will be a Mandatory On-Line Pre-Proposal Teams Meeting on Thursday, February 25, 2021 at 9:00am.
Contact DTMB Project Director Gerald Gregorski if you plan to attend the Teams Pre-Proposal meeting. A meeting invitation will be forwarded to you with the Teams Meeting Link and Call-In information.
Send an email to: gregorskig@michigan.gov 231-557-9043 with your contact information to receive an invitation.
A site visit is optional and can be performed at the proposer’s leisure as the park is open to the public.
MANDATORY (Check box if Mandatory)
COVID 19 Precautions: DTMB – DCD requires that masks be worn by attendees at ALL in person meetings, including Pre- Proposal meetings. Attendees must also observe social distancing protocols. Any individual refusing to comply with the mask requirement will be asked to leave the premises and are expected to do so peacefully. Said individual will not be qualified for attendance and the firm that the individual represents will be ineligible to submit a proposal for the project.
If a firm has staff who cannot medically tolerate a mask, please do not send those individuals, and have other staff attend the meeting that can mask up. Also, please do not attend if you have a fever, show any COVID 19 symptoms, have had any contact with a known COVID 19 patient or of have traveled outside the United States within two weeks of the Pre-Proposal Meeting, in the above instances, please send an alternative representative.
PROJECT DESCRIPTION/SERVICES REQUESTED
The Department of Technology, Management and Budget (DTMB) is requesting Engineering Service proposals for design and construction administration of pavement improvements at Hoffmaster State Park in Muskegon. The Department of Natural Resources, Parks & Recreation Division operates Hoffmaster State Park in Muskegon.
A full pavement condition assessment will be performed on all park roads and parking lots which are in various states of disrepair.
The expected cost to make full and complete pavement repairs/replacements park-wide will require phased construction over multiple years. Recommendations for pavement repairs/replacements with cost estimates will be generated for phased and prioritized construction assuming a budget of approximately $1.0 to $1.2 million per phase.
Within the campground, upgrade several campsites to meet PRD design standards for ADA accessible campsites. Campground flooding occurs at sites 14 to 60 and sites 72 to 86. Provide options for raising campsites grades in these areas and/or improved surface drainage to existing catch basins/adding catch basin(s). Utilize PRD design standards. Pavement improvements to include pavement to the existing concrete pads/campground jug fillers for ADA accessibility.
Project includes a non-motorized trail between campground and day use facilities. Included shall be an option for a widened road shoulder. There is a potential to utilize trials grant funding as a separate construction phase. Coordinate with County Road Commission for shoulder along Lake Harbor Drive if non-motorized trail is routed in this location. Nonmotorized trail would eliminate pedestrian/bike conflicts with vehicles and provide a safe alternative.
Include day use contact station paving upgrades, including a pass lane for recreation passports. A separate pass lane will provide better vehicular circulation and resolve traffic back-ups.
The traditional design/bid/build delivery method will be utilized for this project. a probable construction cost estimate will be required no later than July 1, 2021 to allow DNR to request FY-22 funding. Construction funds, if approved, will be awarded in November 2021. It is the intent of the owner to modify the professional’s contract through the construction phases once funding has been acquired.
This request is to provide Phase 300 Schematic Design and Phase 500 Final Design for the pavement improvements. We anticipate 50% and 90% design submittals at both design phases, including a cost estimate at the 90% submittal of each phase. A topographical survey geotechnical report fees are to be included as reimbursable expenses. Proposals for Phase 600 and 700 construction administration will be submitted when final bidding documents and estimates are prepared.
See attached reference documents:
Road Conditions Map - Hoffmaster SP Road Repairs 200323.pdf PJ Hoffmaster SP Map.pdf PJ-Hoffmaster-Campsite-Map.png
Please NOTE:
•• Proposal responses MUST also be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.
Additionally, hard copy proposals and / or thumb drives MUST also be received by 2:00 p.m., local time on the date due to be considered responsive and responsible.
• Please remember that individual attachments can be no larger than 6mb.
• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov or sigma-vendor@michigan.gov
•• Vendors are reminded to keep our office apprised of SIGMA VSS issues and to include your SIGMA ticket number when communicating with our office. Emailed submissions will need prior DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.
NIGP CODES
90646, 90654, 90656, 92517, 92528, 92533, 92586
DESIRED SCHEDULE OF WORK
a probable construction cost estimate will be required no later than July 1, 2021 to allow DNR to request FY-22 funding.
ACCEPTING RFP QUESTIONS UNTIL: Thursday, March 11, 2021 at 5:00 p.m., local time Please do not submit online questions through SIGMA VSS. ALL questions should be emailed to Gerald Gregorski at gregorskig@michigan.gov 231-557-9043
REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.
This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:sigma-procurement-helpdesk@michigan.gov mailto:sigma-vendor@michigan.gov mailto:gregorskig@michigan.gov
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