Project Manual - Military Museum Expansion Project - 08.04.2025.pdf

Military Museum Expansion City of Huntsville

SPECIFICATIONS INDEX

DIVISION 00 - INTRODUCTORY INFORMATION

0000 3 0000 1 0000 3 0000 3 0000 1 0000 4 0000 1 0210-1 1 0000 2 0000 4 0000 3 0000 1 0270 38 0000 2 0270 1 0270 1 0270 2 0000 1 0000 1

Table of Contents Schedule of Drawings Advertisement for Bids Bidder Information & Acknowledgements Report of Ownership Form General Terms and Conditions Mailing Labels Bid Form Bid Bond (Sample Only) Performance Bond (Sample Only) Payment Bond List of Subcontractors Contract Contract Modification Request/Summary Contract Change Order Form Resolution Waiver of Liens Certificate of Substantial Completion Advertisement of Completion GTEC Geotechnical Engineering Study 36

DIVISION 1 - GENERAL REQUIREMENTS

011000 Summary 5 012000 Allowances 4 012200 Unit Prices 2 012500 Substitution Procedures 3 013100 Project Management and Coordination 9 013200 Construction Progress Documentation 3 013216 Construction Progress Schedule 4 013300 Submittal Procedures 10 014000 Quality Requirements 9 014200 References 18 014529 Testing Laboratory Services 7 015000 Temporary Facilities and Controls 8 015713 Temporary Erosion Control 1

016000 Product Requirements 5 017300 Execution 9 017419 Construction Waste Management and Disposal 2 017700 Closeout Procedures 7 017823 Operation and Maintenance Data 8 017900 Demonstration and Training 5 010990 Geotechnical Report 38

DIVISION 2 – EXISTING CONDITIONS

024100 Demolition 5

DIVISION 3 – CONCRETE

See Structural Drawings for Building Concrete Requirements See Civil Drawings and Section 320523

DIVISION 4 – MASONRY

Not Applicable

DIVISION 5 – METALS

054000 Cold Formed Metal Framing 11

DIVISION 6 - WOOD AND PLASTICS

061000 Rough Carpentry 5 062000 Finish Carpentry 4 064000 Architectural Woodwork 14

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

071350 Sheet membrane waterproofing 5 072100 Thermal Insulation 2 074213 Insulated Metal Wall Panels 8 075216 Styrene Butadiene Styrene Modified Bituminous Membrane Roofing 11 075423 TPO Mechanically Fastened Roofing System (at existing building) 11 076200 Sheet Metal Flashing and Trim 10 077200 Roof Accessories 3 078400 Firestopping 2 079005 Joint Sealers 4

DIVISION 8 - DOORS AND WINDOWS

081113 Hollow Metal Doors and Frames 4 081416 Flush Wood Doors 4 083100 Access Doors and Panels 8 083613 Sectional Doors 3 084313 Aluminum-Framed Storefronts 12 087100 Door Hardware 14 088000 Glazing 5

DIVISION 9 - FINISHES

092116 Gypsum Board Assemblies 4 093000 Tiling 6 095100 Acoustical Ceilings 3 096500 Resilient Flooring 4 096813 Tile Carpeting 4 099100 Painting 6

DIVISION 10 - SPECIALTIES

102113 Plastic Toilet Compartments 5 102601 Wall and Corner Guards 1 102800 Toilet Accessories 3 104416 Fire Extinguishers 3

DIVISION 11 - EQUIPMENT

See drawings for equipment locations, manufacturers and model numbers

DIVISION 12 – FURNISHINGS

122413 Roller Window Shades 4 124813 Entrance Mats 4 129313 Bike Rack 5

DIVISION 21 – FIRE SURPRESSION

210560 Fire Protection Through Penetration Fire Stopping 3 215340 Fire Protection Supports, Anchors and Penetrations 3

DIVISION 22 - PLUMBING

220500 Plumbing General Provisions 14

220532 Plumbing Supports and Anchors 4 220553 Plumbing Identification 3

220560 Plumbing Through Penetration Fire Stopping 3 220710 Insulation For Plumbing Systems 6 221110 Domestic Water Piping 7 221310 Sanitary Waste Piping System 6 221410 Storm Drainage Piping System 4 224210 Plumbing Fixtures 6

DIVISION 23 - MECHANICAL

230500 Mechanical General Provisions 13 230505 Mechanical Demolition 2 230520 Motor Starters 2 230521 Variable Frequency Drives 2 230530 Expansion Compensation 2 230532 Supports and Anchors 4 230534 Vibration Isolation 4 230553 Mechanical Identification 4 230560 Through Penetration Fire Stopping 3 230591 Testing, Adjusting and Balancing 4 230710 Ductwork Insulation 6 230738 Insulation for Refrigerant Piping 2 230740 Insulation for Condensate Drains 2 230805 Roof Top Unit Start Up 3 230920 DDC Building Controls 10 231130 Gas Piping System 6 232114 Condensate Drain Piping System 3 232310 Refrigerant Piping System 3 233110 Galvanized Sheet Metal Ductwork 8 233111 Spiral Ductwork 4 233412 Centrifugal Exhaust Fans 3 233620 Single Duct VAV Box 3 236210 Air Cooled Condensing Units 2 236220 Air Cooled Split System Heat Pumps 2 237311 Air Handling Units 2 237412 High Efficiency Packaged Air Conditions Units (DX, GAS) 3 238130 Ductless Split Systems 2 238243 Electrical Wall Heaters 2

DIVISION 26 - ELECTRICAL

260519 Low Voltage electrical Power and Conductors and Cables 4 260526 Grounding and Bonding for Electrical Systems 5 260529 Hangers and Supports for Electrical Systems 4 260533 Raceways and Boxes for Electrical Systems 10 260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling 3 260553 Identification for Electrical Systems 7 260570 Electrical Systems Study 10 260923 Lighting Control Devices 5 262416 Panelboards 6 262726 Wiring Devices 5 262813 Fuses 2 262816 Enclosed Switches and Circuit Breakers 4 265100 Interior Lighting 5 265600 Exterior Lighting 8

DIVISION 27 – COMMUNICATION SYSTEMS

270528 Pathways for Communications Systems 9 271513 Communications for Copper Horizontal Cabling 9

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

281500 Access Control Hardware Devices 7 282000 Video Surveillance 5 283100 Intrusion Detection 6 284621 Addressable Fire-Alarm Systems 7

DIVISION 31- EARTHWORK

311000 Site Clearing 2 312000 Earthwork 3

DIVISION 32 – EXTERIOR IMPROVEMENTS

320523 Cement and Concrete For Exterior Improvements 11 321216 Asphalt Paving 6 321713 Parking Bumpers 2 321723 Pavement Markings 3 323124 Bench 2 323124 Trash Receptacle 3 323913 Bollard 3 328400 Irrigation 13 329300 Landscape 14

DIVISION 33 – UTILITIES

334000 Storm Sewer Utilities 5

END OF TABLE OF CONTENTS

Military Museum Expansion HSV 2024-001

SCHEDULE OF DRAWINGS

GENERAL

G000 COVER SHEET

G001 PROJECT INFORMATION

G002 DRAWING CONVENTIONS

CIVIL

C1.0 SITE DEMOLITION PLAN

C2.0 SITE DEVELOPMENT PLAN

C3.0 SITE LAYOUT PLAN

C4.0 SITE GRADING PLAN

C5.0 SITE DRAINAGE PLAN

C5.1 STORM PROFILES

C5.2 STORM & SANITARY PROFILES

C6.0 SITE UTILITY PLAN

C7.0 EPSC INITIAL

C7.1 EPSC INTERMEDIATE

C7.2 EPSC FINAL

C8.0 CONSTRUCTION DETAILS

C8.1 CONSTRUCTION DETAILS

C8.3 CONSTRUCTION DETAILS

C8.3 SANITARYSEWER DETAILS

C8.4 EROSION CONTROL DETAILS

LANDSCAPE AND IRRIGATION

L100 OVERALL HARDSCAPE PLAN

L101 NORTH HARDSCAPE PLAN AND DETAILS

L102 NORTH LAYOUT PLAN AND DETAILS

L103 CENTRAL HARDSCAPE PLAN AND DETAILS

L104 CENTRAL LAYOUT PLAN AND DETAILS

L105 DETAILS

L200 IRRIGATION PLAN “A”

L201 IRRIGATION PLAN “B”

L300 LANDSACPE PLAN

L301 COURTYARD LANDSCAPE PLAN

L302 LANDSCAPE DETAILS

STRUCTURAL

S001 GENERAL NOTES

S002 GENERAL NOTES

S003 TYPICAL DETAILS

S101 FOUNDATION & FLOOR PLAN

S102 ROOF FRAMING PLAN

S301 SECTIONS

S311 SECTIONS

S312 SECTIONS

S313 SECTIONS

S511 HELICOPTER SUPPORT DETAILS

ARCHITECTURAL

A050 EXISTING SCOPE

A055 EXISTING SCOPE

A100 FLOOR PLANS

A105 ENLARGED PLAN “A”

A110 ENLARGED PLAN “B”

A200 EXTERIOR ELEVATIONS

A300 BUILDING SECTIONS

A301 WALL SECTIONS

A302 WALL SECTIONS

A303 WALL SECTIONS

A304 WALL SECTIONS

A305 DETAILS

A306 DETAILS

A307 DETAILS

A400 ROOF PLAN AND DETAILS

A500 RESTROOMS

A550 PARTITIONS

A560 STOREFRONT

A600 OPENINGS

A605 OPENINGS – DETAILS AND ELEVATIONS

A700 SIGNAGE

A800 FLOOR FINISHES

A810 REFLECTED CEILING PLAN

A900 CASEWORK

A910 BRONZE PLAQUES

MECHANICAL

M101 MECHANICAL FLOOR PLANS

M102 MECHANICAL FLOOR PLANS

M201 MECHANICAL DETAILS

M202 MECHANICAL DETAILS

M301 MECHANICAL SCHEDULES

M302 MECHANICAL SCHEDULES

PLUMBING

P101 PLUMBING FLOOR PLANS

P102 ENLARGED PLUMBING FLOOR PLAN

P103 ENLARGED PLUMBING FLOOR PLAN

P201 PLUMBING DIAGRAMS

P301 PLUMBING DETAILS

P302 PLUMBING DETAILS

P401 PLUMBING SCHEDULES

ELECTRICAL

E001 LEGENDS AND NOTES

E002 RISER AND SCHEDULES

E003 EQUIPMENT SCHEDULE AND PANEL SCHEDULES

E004 LIGHT FIXTURE SCHEDULE AND DETAILS

E005 FIRE RISER DIAGRAM AND LOW VOLTAGE DETAILS

E006 AUXILIARY

E100 SITE PLAN - ELECTRICAL

E101 SITE PLAN - DATA

E201 FLOOR PLAN LIGHTING – PART “A”

E202 FLOOR PLAN LIGHTING – PART “B”

E301 FLOOR PLAN POWER AND AUXILIARY PART “A”

E302 FLOOR PLAN POWER AND AUXILIARY PART “B”

E401 FLOOR PLAN – HVAC AND FIRE ALARM – PART “A”

E402 FLOOR PLAN – HVAC AND FIRE ALARM – PART “B”

END OF SCHEDULE OF DRAWINGS

Finance Department Procurement Services Division

PO Box 308 • Huntsville, Alabama 35804-0308 • Phone 256-427-5060 www.huntsvilleal.gov

INVITATION FOR BID # 75-2025-14200

PRE-BID CONFERENCE: 08/12/2025 at 3:00PM local time BID OPENING: 08/26/2025 at 2:00:00PM local time

The City of Huntsville will receive sealed bids, priced on a firm fixed price basis (stipulated sum), to provide all necessary equipment, materials, labor and supervision necessary, as outlined in the Plans, Specifications, and Bid Manual for the Veterans Military Museum Expansion Project

PROJECT ADDRESS

PROJECT MANAGER

ARCHITECT

CITY OF HUNTSVILLE

Veterans Military Museum 2065 Steve Hettinger Drive SW Huntsville, AL 35801

Jeremy Millich, Facilities Project Coordinator, (256) 427-5236

Jeffery Alpha, Architect, (256) 427-5531

Tamara M Yancy, Procurement Services, (256) 883-3614 PROCUREMENT SERVICES 305 Fountain Circle, 3rd Floor, Huntsville, AL 35801 (physical address)

P. O. Box 308, Huntsville, AL 35804 (mailing address)

PRE-BID CONFERENCE: A Pre-Bid Conference will be held at the John Hunt Park Veterans Military Museum located at 2065 Steve Hettinger Drive SW, Huntsville, Alabama 35801 on the above referenced date and time at which time City representatives will discuss the project and answer questions.

Prospective bidders will meet in the open field of the proposed jobsite which is just north of the existing Veterans Military Museum. This Pre-Bid Conference is NOT mandatory; however, prospective bidders are strongly encouraged to attend.

PLANS: The contract documents, plans, and specifications will be available for inspection at area plan rooms no later than August 6, 2025 and can be downloaded through BidNet Direct at www.bidnetdirect.com/alabama/cityofhuntsville. Registration with BidNet Direct is required to download bid and project related documents. Registration is FREE for limited access users. The City of Huntsville will refund the cost of printing for up to one set for each prime contractor bidder upon receipt of the documents in usable condition within ten days following the bid opening along with a receipt showing the cost of printing.

http://www.bidnetdirect.com/alabama/cityofhuntsville

INTERPRETATIONS: Any bidder finding discrepancies in or omissions from documents or in doubt as to their meaning should immediately notify the Engineer. If necessary, written additional instructions or clarifications will be sent to all plan holders in the form of addenda issued by the City of Huntsville. The City of Huntsville will not be responsible for oral instructions.

QUALIFICATIONS: The qualifications, ability, and responsibility of all bidders and of their proposed sub-contractors will be considered in making the award. Bids of $100,000 or more will be accepted only from qualified General Contractors licensed by the State Licensing Board of General Contractors of Alabama as required by Code of Alabama (1975) Titles 34 and 46 as amended. Only bids of such Contractors who are licensed prior to the date of the bid opening will be considered. Any bid submitted without the current General Contractor’s License Number clearly noted on the outside of the sealed envelope will not be opened and will be rejected. In accordance with Alabama Code 39-3-5, preferences shall be given to Alabama resident contractors and nonresident bidder domiciled in a state having laws granting preference to local contractors shall be awarded the contract only on the same basis as the nonresident bidder’s state awards contracts to Alabama contractors bidding under similar circumstances.

RECEIVING BIDS: All bids shall be submitted to the City of Huntsville, Procurement Services, no later than above referenced date and time at which time the bids will be publicly opened and read aloud in the City Council Chambers of Huntsville City Hall located at 305 Fountain Circle. All bids shall be submitted in a sealed unopened envelope. Late bids will not be accepted. All bids received prior to time of bid opening shall be kept secure and unopened. Late bids will not be accepted. All bids shall be submitted in duplicate on the bid forms prepared and furnished by the City of Huntsville in a sealed envelope addressed to the City’s Procurement Services contact.

BID WITHDRAWAL: No bid may be withdrawn after the scheduled closing time for receipt of bids for a period of forty-five (45) days without consent of the City of Huntsville.

REJECTION OF BIDS: The City of Huntsville reserves the right to reject any or all bids and to waive informalities.

BID BOND: A Bid Bond payable to the City of Huntsville, in an amount not less than five (5%) percent of the amount of the bid, but in no event more than $10,000 must accompany the bid response. The bid bond/deposit shall be in the form of a cashier’s check drawn on an Alabama bank or an original bid bond executed by a surety company duly authorized and qualified to make such bonds in the State of Alabama, payable to the City of Huntsville.

PERFORMANCE BOND: The successful bidder to whom the contract is awarded shall furnish at his expense an acceptable Performance Bond (Surety Bond) to the City of Huntsville, in the amount equal to one hundred (100%) percent of the contract price as awarded (forms are attached in specifications).

Bond shall be countersigned by the authorized agent resident in the state and shall attach thereto power of attorney of signing official.

LABOR AND MATERIALS BOND: The successful bidder shall furnish at his expense an acceptable Payment of Labor, Materials, Foodstuffs and Supplies Bond (Surety Bond) to the City of Huntsville , in the amount not less than one hundred (100%) percent of the contract price, with the obligation that the Contractor shall promptly make payment to all persons furnishing him or them with labor, materials, foodstuffs, or supplies for, or in, the prosecution of the work, including the payment of the reasonable attorney’s fees incurred by successful claimants or plaintiffs in suits on said bond. The date of neither bond shall be earlier than the date of the contract agreement.

ALTERNATES: If alternates are requested, the City of Huntsville reserves the right to award only the basic effort without any of the alternates or may award the basic effort along with one or more of the alternates.

INSURANCE: Insurance requirements for this project are included in the contract documents.

DOMESTIC PREFERENCES:

In the performance of this contract, the contractor shall comply with Ala. Code (1975) §§ 39-3-1 through 39-3-5 in supplying steel, materials, supplies, other products, and labor. Failure to comply with these requirements shall subject the contractor to the penalties set forth in the sections of the Alabama Code set forth above.

AMERICANS WITH DISABILITIES ACT:

The contractor must comply fully with the Americans with Disabilities Act and indemnify and hold harmless the City of Huntsville from all cost, including but not limited to damages as well as attorney's fees and staff time, in any action or proceedings brought alleging a violation of the Americans with Disabilities Act.

The City of Huntsville is an "Equal Opportunity" entity and encourages all Contractors to utilize the services provided by minority, disadvantaged and/or women-owned businesses whenever possible.

SALES AND USE TAX:

The State of Alabama Department of Revenue shall grant a certificate of exemption from state and local sales and use taxes to any contractor licensed by the State Licensing Board for General Contractors, or any subcontractor working under the same contract, for the purchase of building materials, construction materials and supplies, and other tangible personal property that becomes part of the structure that is the subject of a written contract for the construction of a building or other project, not to include any contract for the construction of any highway, road, or bridge, for and on behalf of a governmental entity which is exempt from the payment of sales and use taxes. (See Act 2013-205)

E-VERIFY:

The City has adopted an ordinance that requires certain contractors of the City to comply with certain requirements regarding the hire of unauthorized aliens under federal law. Contractor must complete and submit the Contractor E-Verify Certification found in Attachment E prior to Award Notification upon request of the City and comply with the requirements described therein.

IRON OR STEEL PRODUCTS:

This project is subject to Alabama Department of Transportation Alabama Standards Specifications, 2022 Editions, Section 600, Subitem 106.01(a)2a:

(a) Any contractor for a public works project, financed entirely by the State of Alabama or any political subdivision thereof, within this state, shall use iron or steel produced within the United States when specifications in the construction contract require the use of iron or steel and do not limit its supply to a sole source under subsection (f) of Section 39-2-2. If the awarding authority decides that the procurement of domestic iron or steel products becomes impractical as a result of a national emergency, national strike or other cause, the awarding authority shall waive the above restriction. (b) In the event the contractor violates the domestic iron or steel requirements of subsection (a), and domestic iron or steel is not used, there shall be a downward adjustment in the contract price equal to any realized savings or benefits to the contractor.

CITY OF HUNTSVILLE, ALABAMA

PROPOSER INFORMATION & ACKNOWLEDGEMENTS

PROPOSER INFORMATION

Business Organization

Name of Proposer (exactly as it would appear on an agreement):

Doing-Business-As Name of Proposer:

Principal Office Address:

Telephone Number:

Fax Number:

Form of Business Entity [check one (“X”] Corporation Partnership Individual Joint Venture Other (describe):

Corporation Statement

If a corporation, answer the following:

Date of incorporation:

Location of incorporation:

The corporation is held: Publicly Privately

Names and titles of corporate officers:

Partnership Statement

If a partnership, answer the following:

Date of organization:

Location of organization:

The partnership is: General Limited

Name, address, and ownership share of each general partner owning more than five percent (5%) of the partnership:

Joint Venture Statement

If a Joint Venture, answer the following:

Date of organization:

Location of organization:

JV Agreement recorded? Yes No

Name, address of each Joint Venturer and percent of ownership of each:

CITY OF HUNTSVILLE EMPLOYEE, MEMBER OF HOUSEHOLD OR BUSINESS

ASSOCIATE

Code of Ala. 1975§36-25-11 requires that contracts entered into with a public official, a public employee, a member of the household of the public official or public employee, or a business with which a public official or public employee associates be filed with the Alabama Ethic Commission. If you are awarded the contract, and if you are a City employee, or if a member of your household is a City employee or public official, or if your business associates with a City employee or public official, you must comply with the provisions of Code al Ala. 1975§36-25- 11.

City Employee YES NO If Yes Department

Member of Household City Employee YES NO If Yes, Name(s)

Anyone associated with your Company a City Employee YES NO If Yes, Name(s)

CONTRACTOR E-VERIFY – NOTICE

The Beason-Hammon Alabama Taxpayer and Citizen Protection Act, Act No. 2011-535, Code of Alabama (1975) § 31-13-1 through 31-13-30 (also known as and hereinafter referred to as “ the Alabama Immigration Act”) as amended by Act No. 2012-491 on May 16, 2012 is applicable to all competitively bid contracts with the City of Huntsville. As a condition for the award of a contract and as a term and condition of the contract with the City of Huntsville, in accordance with § 31-13-9 (a) of the Alabama Immigration Act, as amended, any business entity or employer that employs one or more employees shall not knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama.

During the performance of the contract, such business entity or employer shall participate in the E-Verify program and shall verify every employee that is required to be verified according to the applicable federal rules and regulations. The business entity or employer shall assure that these requirements are included in each subcontract in accordance with §31-13-9(c). Failure to comply with these requirements may result in breach of contract, termination of the contract or subcontract, and possibly suspension or revocation of business licenses and permits in accordance with §31-13-9 (e) (1) & (2).

Code of Alabama (1975) § 31-13-9 (k) requires that the following clause be included in all City of Huntsville contracts that have been competitively bid and is hereby made a part of this contract:

“By signing this contract the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

ACKNOWLEDGEMENTS

I hereby certify that I have read and understand the City of Huntsville’s General Terms and Conditions. I hereby certify that I agree to comply with all of the General Terms and Conditions of this IFB. I also understand that the General Terms & Conditions are standard and that any contradicting requirements of the IFB supersede.

I affirm that I have not been in any agreement or collusion among Proposers or prospective Proposers in restraint of freedom of competition.

Upon award of this bid, I will not substitute any item on this bid under any circumstances.

By signing this submittal, the Bidder represents and agrees that it is not currently engaged in, nor will it engage in, any boycott of a person or entity based in or doing business with a jurisdiction with which the State of Alabama can enjoy open trade.

I affirm that I understand and agree that any form of electronic signature, including but not limited to signatures via facsimile, scanning, or electronic mail, may substitute for the original signature and shall have the same legal effect as the original signature.

Signature of Proposer Legal Name of Firm

Print or Type Name of Proposer Mailing Address

Date City State Zip Code

Phone Fax

Email Address

Website Address

CITY OF HUNTSVILLE, ALABAMA REPORT OF OWNERSHIP FORM

A. General Information. Please provide the following information:

Legal name(s) (include “doing business as”, if applicable):______________________________________________.

City of Huntsville current taxpayer identification number (if available): _____________________________________.

(Please note that if this number has been assigned by the City and if you are renewing your business license, the number should be listed on the renewal form.)

B. Type of Ownership. Please complete the un-shaded portions of the following chart by checking the appropriate box below and entering the appropriate Entity I.D. Number, if applicable (for an explanation of what an entity number is, please see paragraph C below):

Type of Ownership (check appropriate box)

Entity I. D. Number & Applicable State

Individual or Sole Proprietorship

Not Applicable

General Partnership

Not Applicable

Limited Partnership (LP)

Number & State:

Limited Liability Partnership (LLP)

Limited Liability Company (LLC) (Single Member)

LLC (Multi-Member)

Corporation

Other, please explain:

Number & State (if a filing entity under state law):

C. Entity I.D. Numbers. If an Entity I.D. Number is required and if the business entity is registered in this state, the number is available through the website of Alabama’s Secretary of State at: www.sos.state.al.us/, under “Government

Records”. If a foreign entity is not registered in this state please provide the Entity I.D. number (or other similar number by whatever named called) assigned by the state of formation along with the name of the state.

D. Formation Documents. Please note that, with regard to entities, the entity’s formation documents, including articles or certificates of incorporation, organization, or other applicable formation documents, as recorded in the probate records of the applicable county and state of formation, are not required unless: (1) specifically requested by the City, or (2) an

Entity I.D. Number is required and one has not been assigned or provided.

Please date and sign this form in the space provided below and either write legibly or type your name under your signature. If you are signing on behalf of an entity please insert your title as well.

Signature: ________________________________________________ Title (if applicable): __________________________

Type or legibly write name: ___________________________________ Date: ____________________________________ http://www.sos.state.al.us/

CITY OF HUNTSVILLE

GENERAL TERMS AND CONDITIONS

Revised 5/8/2024

PLEASE READ AND SIGN ACKNOWLEDGEMENT

1. BID OPENINGS: All Bid Openings are open to the public and will be held in the City Council Chambers located on the second floor of Huntsville City Hall, 305 Fountain Circle, Huntsville, Alabama.

2. SUBMISSION OF BIDS: Complete, sealed bids must be clearly marked with the IFB # and received by Procurement Services no later than 2:00:00 PM City time on the bid closing date specified on the cover of this IFB. For the purposes of receiving Bids, the clock located in the City Council Chambers at 305 Fountain Circle, Huntsville, Alabama 35801, regulated by the National Institute for Standards and Technology (NIST), shall be the official record of time.

3. LATE BIDS: The City will not be responsible in the event the U.S. Postal Service or any other courier system fails to deliver the bid response to the City’s Procurement Services office by the 2:00:00 PM local time deadline stated in the bid request. Any bid received after the opening date and time will not be considered.

4. PRE-BID CONFERENCES: A Pre-Bid Conference may be scheduled in the bid documents to review and answer any pertinent questions concerning the bid and the specifications.

5. QUESTIONS: Any questions or requests for clarification must be addressed at a Pre-Bid Conference, if scheduled, or submitted in writing no less than five (5) business days prior to the date for receipt of bid responses.

6. ADDENDA: Any material interpretation of specifications or other bid documents, as determined by the City, will be expressed in the form of an addenda issued by the Procurement Services Division of the Finance Department. No notification will be sent regarding the issuance of addenda; therefore, it is the responsibility of the bidder to periodically check the City’s website for any addenda posted and acknowledge receipt of such in their bid response. The City is not bound by any oral representations, clarifications, or changes made in the written specifications by the City's employees or representatives, unless such clarification or change is provided to bidders in written addendum form from Procurement Services.

7. SPECIFICATIONS: The specifications are provided to potential bidders as guidelines that describe the type and quality of commodity or service the City is seeking to procure. The bidder must indicate compliance or list exceptions to each specification item for consideration. Failure to comply with this provision could be cause for rejection of the bid.

The name of a certain brand, make, manufacturer, or definite specification is to denote the quality standard of the article desired but does not restrict the bidder to the specified brand, make, manufacturer or specification names. It is set forth to convey the general style, type, character, and quality of the article desired by the City. Vendor shall incur all cost involved in obtaining an Independent Laboratory Test if the City deems necessary.

It will be assumed that all bids are based upon the specifications unless the bidder stipulates to the contrary on the proposal form, in which case, the bidder shall point out in detail any and all deviations from the specifications. Bidders having items that do not meet the specifications may offer the same on an optional basis. Minor exceptions from the specifications may be considered if they do not alter the performance for the intended purpose. The City reserves the right to request a demonstration of any and all items bid before making the award. The City may also include a process in the bid document to pre-approve equal products.

All items bid will be inspected by a representative of the City upon delivery to ascertain compliance with the specifications. Items not in compliance with the specifications will be rejected until proper remedial measures are taken to assure compliance.

8. NEW EQUIPMENT: All manufactured commodities shall be new, latest model unless otherwise stipulated. The bidder shall guarantee that commodities submitted for their bid shall be new, and of the latest and most improved model of the current production and shall be of first quality as to workmanship and materials used in said units. All modifications shall be made at the factory. Equipment shall not have been operated for any purpose other than routine operational testing. Demonstrators will not be accepted unless specifically requested.

9. RESPONSIVE BIDS: Each bid must be submitted in duplicate in a sealed envelope with the IFB/RFP number, the opening date, and General Contractor’s License number clearly noted. Notations stating an amount of any increases or decreases to the bid pricing is acceptable on the outside of the envelope as long as the actual bid price is not revealed. Such notations should be initialed by the preparer. For your convenience, mailing labels for our physical location and mailing address are provided with this document. All bidders must use our bid form and follow all instructions in submitting a response.

All bids shall be typewritten or in ink on the form(s) prepared by the City. Bids prepared in pencil will not be accepted. All corrections shall be initialed and dated by the person authorized to sign bids. All bids must be signed by officials of the corporation or company duly authorized to bind the company. Any bid submitted without being signed will automatically be rejected.

10. RESPONSIBLE BIDDERS: The City shall take reasonable measures to determine bidder capability, business integrity, financial resources, and reliability in all respects to perform fully the contract requirements and insure good faith performance prior to contract award and during the term of the contract. At reasonable times, the City may inspect those areas of the contractor’s place of business that are related to the performance of a contract. If the City makes such an inspection, the contractor must provide reasonable assistance. The City reserves the right to inspect on demand and without notice all of the vendors files associated with a subsequent contract where payments are based on contractor’s record of time, salaries, materials, or actual expenses. This same clause will apply to any subcontractors assigned to the contract.

11. BID PRICING: Prices quoted shall be delivered prices, F.O.B. DESTINATION. The City will assume no transportation or handling charges other than specified in the bid. General Contractors are responsible for paying all applicable taxes on materials used for this job. Prices quoted to the City shall remain firm for a minimum of 45 days from the date of opening of the bid, unless so stated differently in the bid. If there are discrepancies in the bid pricing form, the written words prevail.

12. LOCAL PREFERENCE: Not applicable.

13. PRICE REDUCTIONS: Not applicable.

14. DELIVERY/COMPLETION SCHEDULE: In accordance with the bid documents.

15. WARRANTY: The successful contractor shall assume full responsibility for warranty of all components of any installed equipment. The manufacturer's standard warranty shall be furnished at project closeout.

16. BID REJECTION: Bidders may be disqualified, and rejection of bids may be recommended for any of (but not limited to) the following causes:

a. Failure to use the bid forms furnished by the City

b. Lack of signature by an authorized representative on the bid form

c. Failure to properly complete the bid form and vendor compliance

d. Evidence of collusion among bidders.

e. Unauthorized alteration of the bid form.

f. Failure to submit a Bid Bond.

g. Failure to note the General Contractor’s license number or note that the bid amount is less than $50,000.

h. UNBALANCED BID: The City may reject a bid as nonresponsive if the prices bid are materially unbalanced between line items or between the basic scope of work, alternates or options. A bid is materially unbalanced when it is based on prices which are significantly overstated or understated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the City even though it may be the low evaluated bid.

17. BID AWARDS: The City reserves the right to accept or reject any or all items covered in the request, or any portion(s) thereof, waive formalities, readvertise and/or take such other steps decreed necessary and in the best interest of the City.

All bids will be awarded to the lowest responsive and responsible bidder. This determination may involve all or some of the following factors: price, conformity to specifications, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other costs, and other objective and accountable factors which are reasonable.

Written notification of award will be mailed the successful bidder upon approval of the Huntsville City Council. All other bidders will also be notified by mail and Bid Bonds will be returned at that time. The notice to proceed will be issued upon receipt of performance and payment bonds and certificates of insurance naming the City as additionally insured.

18. CONTRACT ASSIGNMENT AND SUBLETTING: The Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of his or her contractual duties to any other person, firm or corporation without the previous written consent of the city. If the contractor desires to assign his or her right to payment of the contract, the contractor shall notify the city immediately, in writing, of such assignment of right to payment. In no case shall such assignment of contract relieve the contractor of his or her obligations or change the terms of the contract.

19. CONTRACT TERM: In accordance with the final contract.

20. INSURANCE REQUIREMENTS: The bid documents will state the applicable insurance requirements.

21. NON-APPROPRIATION: The City assumes no legal liability to purchase items or services under any contract until funds are appropriated for that particular fiscal year.

22. TERMINATION: In accordance with the final contract.

23. HOLD HARMLESS: The successful bidder agrees, by entering into this contract, to defend, indemnify, and hold the City harmless from any and all causes of action or claims of damages arising out of or related to bidder's performance under this contract.

24. EQUAL OPPORTUNITY: The City has an Equal Opportunity Purchasing Policy and proactively encourages utilization of minority business enterprise in our procurement activities. The City provides equal opportunities for all businesses and does not discriminate against any vendor regardless of race, color, creed, sex, national origin, or disability in consideration for an award.

25. ADA: The vendor/bidder/contractor agrees to comply fully with the Americans With Disabilities Act and will indemnify and hold harmless the City from all costs, including but not limited to damages as well as attorney's fees and staff time, in any action or proceeding brought alleging a violation of the American With Disabilities Act.

26. PUBLIC RECORDS: The City is governed by the public records laws of the Code of Alabama -Title 41, Sec. 13.

27. GOVERNING LAW: All contracts entered into as a result of this solicitation shall be governed by and construed in accordance with the substantive laws of the State of Alabama.

28. ORDER OF PRECEDENCE: Any provisions made in the Invitation for Bids supersede any provisions outlined herein the

General Terms and Conditions.

29. E-VERIFY: The Beason-Hammon Alabama Taxpayer and Citizen Protection Act, Act No. 2011-535, Code of Alabama (1975) § 31-13-1 through 31-13-30 (also known as and hereinafter referred to as “the Alabama Immigration Act”) as amended by Act No. 2012-491 on May 16, 2012, is applicable to all competitively bid contracts with the City of Huntsville. As a condition for the award of a contract and as a term and condition of the contract with the City of Huntsville, in accordance with § 31-13-9

(a) of the Alabama Immigration Act, as amended, any business entity or employer that employs one or more employees shall not knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama.

During the performance of the contract, such business entity or employer shall participate in the E-Verify program and shall verify every employee that is required to be verified according to the applicable federal rules and regulations. The business entity or employer shall assure that these requirements are included in each subcontract in accordance with §31-13- 9(c). Failure to comply with these requirements may result in breach of contract, termination of the contract or subcontract, and possibly suspension or revocation of business licenses and permits in accordance with §31-13-9 (e) (1) & (2).

Code of Alabama (1975) § 31-13-9 (k) requires that the following clause be included in all City of Huntsville contracts that have been competitively bid and is hereby made a part of this contract:

“By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

SUBMIT THIS ACKNOWLEDGEMENT WITH YOUR BID RESPONSE.

I HEREBY CERTIFY THAT I HAVE READ AND UNDERSTAND THE CITY OF HUNTSVILLE’S

GENERAL TERMS AND CONDITIONS AND AFFIRM THAT I HAVE NOT BEEN IN ANY

AGREEMENT OR COLLUSION AMONG BIDDERS OR PROSPECTIVE BIDDERS IN RESTRAINT

OF FREEDOM OF COMPETITION. UPON AWARD OF THIS BID, I WILL NOT SUBSTITUTE ANY

ITEM ON THIS BID UNDER ANY CIRCUMSTANCES. I ALSO UNDERSTAND THAT THE GENERAL

TERMS & CONDITIONS ARE STANDARD AND THAT ANY CONTRADICTING REQUIREMENTS OF

THE IFB OR RFP SUPERCEDE.

Name of Bidder (typed or printed) Signature of Bidder

THE FOLLOWING MAILING LABELS ARE PROVIDED TO ASSIST YOU IN SUBMITTING YOUR

BID RESPONSE AND TO INSURE PROPER IDENTIFICATION OF BID DOCUMENTS. PLEASE

CUT OUT THE LABEL YOU DESIRE FOR EITHER THE CITY’S MAILING OR PHYSICAL

ADDRESS, FILL IN THE BLANKS, AND AFFIX TO YOUR ENVELOPE.

MAILING ADDRESS:

FROM:

I FB/RFP#

FO R

OPENING DATE

2:00:00 PM local time

GC LICENSE #

(If applicable)

TO: CITY OF HUNTSV I LLE

HUNTSVILLE CITY HALL

PROCUREMENT SERV ICES --- 3RD FLOOR

P. O. BOX 308

HUNTSVILLE, AL 35804

PHYSICAL ADDRESS:

FROM:

I FB/RFP#

FO R

OPENIN G DATE

2:00:00 PM local time

GC LICENSE #

(If applicable)

TO: CITY OF HUNTSV I LLE

HUNTSVILLE CITY HALL

PROCUREMENT SERV ICES --- 3RD FLOOR

305 FOUNTAIN CIRCLE

HUNTSVILLE, AL 35801

00210-1 BID FORM

MILITARY MUSEUM EXPANSION

BID FORM

TO: Procurement Services City of Huntsville 305 Fountain Circle 3rd Floor Huntsville, Alabama 35804

Name: _____________________________________________________

Address: _____________________________________________________

Telephone: _______________________ Fax: _________________________

We acknowledge receipt of the following addenda: __________________________

BASE BID $

Unit Price #1 Remove/Replace of Metal Roof/Deck $_______________________/SF Unit Price #2 Unsuitable Soils Remove/Replacement With Offsite Structural Fill $_______________________/CY Unit Price #3 Unsuitable Soils Removal/Replacement With Offsite Landscape Architect $_______________________/CY Unit Price #4 Existing concrete foundation removal/ Replacement with Offsite Structural Fill $_______________________/CY

SALES TAX ACCOUNTING: Pursuant to Act 2013-205, Section 1 (g) the Contractor accounts for the sales tax NOT included in the bid proposal form as follows:

ESTIMATED SALES TAX AMOUNT

BASE BID $

Failure to provide an accounting of sales tax shall render the bid non-responsive. Other than determining responsiveness, sales tax accounting shall not affect the bid pricing nor be considered in the determination of the lowest responsible and responsive bidder.

Signature of Bidder Legal Name of Firm

Print or Type Name of Bidder Mailing Address

Seal: _________________________ City State Zip Code

Telephone Number of Bidder

Date:________ Terms: _______

Document A310

TM

– 1970

Bid Bond

AIA Document A310™ – 1970. Copyright © 1963 and 1970 by The American Institute of Architects. All rights reserved. WARNING: This AIA

Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA

Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 10:25:55 on 03/17/2009 under Order No.1000349081_1 which expires on 4/1/2009, and is not for resale.

User Notes: (920262597)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original

AIA standard form. An Additions and

Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

KNOW ALL MEN BY THESE PRESENTS, that we

(Here insert full name and address or legal title of Contractor) as Principal, hereinafter called the Principal, and

(Here insert full name and address or legal title of Surety) a corporation duly organized under the laws of the State of as Surety, hereinafter called the Surety, are held and firmly bound unto

(Here insert full name and address or legal title of Owner) as Obligee, hereinafter called the Obligee, in the sum of ($ ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for

(Here insert full name, address and description of project)

NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the

Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract

Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the

Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect.

SAMPLE

AIA Document A310™ – 1970. Copyright © 1963 and 1970 by The American Institute of Architects. All rights reserved. WARNING: This AIA

Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA

Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 10:25:55 on 03/17/2009 under Order No.1000349081_1 which expires on 4/1/2009, and is not for resale.

User Notes: (920262597)

Signed and sealed this day of , (Principal) (Seal)

(Witness)

(Title)

(Witness) (Surety)

(Title) (Seal)

SAMPLE

LIST OF SUBCONTRACTORS

LIST OF PROPOSED SUBCONTRACTORS:

Name & Trade Address

“General Contractors should include the completed List of Subcontractors Form with their bids. Failure to include the completed List of Subcontractors may result in rejection of the bid.”

The Undersigned agrees that any person, firm, or other party to whom it is proposed to award a subcontract under this contract must be acceptable to the Owner.

Signature of Bidder Date

00230-1 LIST OF SUBCONTRACTORS

00270-1

REVISED 05-21-2025 LEGAL APPVD

FIXED PRICE AGREEMENT BETWEEN

THE CITY OF HUNTSVILLE

AND

CONTRACTOR

WITH ARCHITECTURAL SUPPORT FROM

JEFFREY S. ALPHA, A.I.A.

(City of Huntsville Architect)

This Agreement is made by and between: City of Huntsville P.O. Box 308 Huntsville, Alabama 35804

(hereinafter referred to as the “Owner”) and:

(hereinafter referred to as the “Contractor”) under seal for construction described below to be rendered for the following Project:

Project Title: Military Museum Expansion Project Location: 2065 Steve Hettinger Drive SW General Description: Construction of a new pre-engineered metal building with prefinished insulated metal panels, delegated design of light gauge framing, storefront with 1” insulated and tinted glazing, suspended acoustical ceiling system, painted gypsum board, office, conference room, and restrooms.

Limited reroofing, painting, and repairs to the existing building south of the proposed new building.

Construction time is 420 Days.

Date:

President of the City Council:

00270-2

ARTICLE I

THE CONTRACT AND THE CONTRACT DOCUMENTS

1.1 THE CONTRACT

1.1.1 This Fixed Price Construction Contract between the Owner and the Contractor, of which this Agreement is part, consists of the Contract Documents. It shall be effective on the date this Agreement is executed by the last party to execute it.

1.2 THE CONTRACT DOCUMENTS

1.2.1 The Contract Documents consist of this Agreement, the Plans and Project Manual dated May 29, 2025, addenda(s) _____ issued during the bidding and value engineering/cost reduction/quality reduction procedure, all Change Orders and Field Orders issued hereafter, any other amendments hereto executed by the parties hereafter, all of which are hereby incorporated herein by reference and made a part hereof. Documents not included or expressly contemplated in this Article 1 do not, and shall not form any part of this Contract.

1.3 ENTIRE AGREEMENT

1.3.1 This Contract, together with the Contractor’s performance and payment bonds for the Project, constitute the entire and exclusive agreement between the Owner and the Contractor with reference to the Project. Specifically, but without limitation, this Contract supersedes all prior written or oral discussions, communications, representation, understandings, negotiations, or agreements, if any, between the Owner and Contractor, unless specifically referenced and included in paragraph 1.2 above.

1.4 NO PRIVITY WITH OTHERS

1.4.1 Nothing contained in this Contract shall create, or be interpreted to create, privity or any other contractual agreement or relationship between the Owner and any person or entity other than the Contractor.

1.5 INTENT AND INTERPRETATION

1.5.1 The intent of this Contract is to require complete, correct and timely execution of the Work. Any Work that may be required by the Contract Documents, or any one or more of them, as necessary to produce the intended result shall be provided by the Contractor for the Contract Price.

1.5.2 This Contract is intended to be an integral whole and shall be interpreted as internally consistent. What is required by any one Contractor Document shall be considered as required by the Contract.

1.5.3 When a word, term or phrase is used in the Contract, it shall be interpreted or construed, first, as defined herein: second, if not defined, according to its generally accepted meaning in the construction industry; and third, if there is no generally accepted meaning in the construction industry, according to its common and customary usage.

1.5.4 The words “include”, includes”, “including”, as used in this Contract, shall be deemed to be followed by the phrase, “without limitation”.

1.5.5 The specification herein of any act, failure, refusal, omission, event, occurrence or condition as constituting a material breach of this Contract shall not imply that any

00270-3 other, non-specified act, failure, refusal, omission, event, occurrence or condition shall be deemed not to constitute a material breach of the Contract.

1.5.6 Words or terms used as nouns in the Contract shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires a contrary meaning.

1.5.7 Contractor warrants and represents that it has received, reviewed, and examined the documents prepared by Architect using that degree of skill and care as a reasonably prudent Contractor would exercise under similar circumstances in preparing an estimate for work of a similar scope and magnitude.