Project_Manual.pdf

STATE OF CALIFORNIA, DEPARTMENT OF GENERAL SERVICES

EXECUTIVE OFFICE

OFFICE OF SUSTAINABILITY

PROJECT MANUAL

INTRODUCTORY INFORMATION

BIDDING REQUIREMENTS

CONTRACTING REQUIREMENTS

SPECIFICATIONS

FOR:

DOT D6 - ELECTRIC VEHICLE SUPPLY EQUIPMENT -

MADERA AND FRESNO

CALIFORNIA DEPARTMENT OF TRANSPORTATION

(CALTRANS)

MADERA AND FRESNO COUNTY, CALIFORNIA

Sina Roudbari, Project Director Telephone Number: (279) 799-4343 West Sacramento, California

Consultants: Blair, Church & Flynn

November 2024 000000000013151

PROJECT TITLE PAGE

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DOCUMENT 00 01 01

PROJECT TITLE PAGE

Title : DOT D6 - Electric Vehicle Supply Equipment - Madera and Fresno

Client Agency : California Department of Transportation

(CALTRANS)

Location(s) : 125 West Almond Ave, Madera, CA 93637 1635 W Pine Ave, Fresno, CA 93728

Project Number : 000000000013151

Project Director : Sina Roudbari State of California Department of General Services Executive Office of Sustainability Transportation 707 Third Street, 4th Floor West Sacramento, California 95605 Telephone Number: (279) 799-4343 Email: sina.roudbari@dgs.ca.gov

Consultant : Robert Francis, P.E.

Blair, Church & Flynn 451 Clovis Ave., Ste. 200 Clovis, CA 93612 Ph: (559) 326-1400 Email: rfrancis@bcf-engr.com

CERTIFICATIONS PAGE

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DOCUMENT 00 01 05

CERTIFICATIONS PAGE

PROJECT TITLE : DOT D6 – Electric Vehicle Supply Equipment – Madera and Fresno

CLIENT AGENCY : California Department of Transportation (CALTRANS)

LOCATION : 125 West Almond Ave, Madera, CA 93637 and

1635 W Pine Ave, Fresno, CA 93728

PROJECT NUMBER : 000000000013151

OWNER : State of California

PROJECT DIRECTOR : Sina Roudbari Department of General Services Office of Sustainability 707 Third Street, 4th Floor West Sacramento, California 95605 Telephone Number: (279) 799-4343 Email: sina.roudbari@dgs.ca.gov

CONSULTANT: Blair, Church & Flynn Robert Francis, P.E.

ARCHITECT CIVIL ENGINEER STRUCTURAL ENGINEER

ELECTRICAL ENGINEER MECHANICAL ENGINEER LANDSCAPE ARCHITECT

mailto:sina.roudbari@dgs.ca.gov

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PROJECT TITLE : DOT D6 – Electric Vehicle Supply Equipment – Madera and Fresno

CLIENT AGENCY : California Department of Transportation (CALTRANS)

LOCATION : 125 West Almond Ave, Madera, CA 93637

PROJECT NUMBER : 000000000013151

REGULATORY REVIEWS:

STATE FIRE MARSHAL ACCESS COMPLIANCE

OSHPD

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PROJECT TITLE : DOT D6 – Electric Vehicle Supply Equipment – Madera and Fresno

CLIENT AGENCY : California Department of Transportation (CALTRANS)

LOCATION : 1635 W Pine Ave, Fresno, CA 93728

PROJECT NUMBER : 000000000013151

REGULATORY REVIEWS:

STATE FIRE MARSHAL ACCESS COMPLIANCE

OSHPD

TABLE OF CONTENTS

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DOCUMENT 00 01 10

TABLE OF CONTENTS

INTRODUCTORY INFORMATION

Pages

Document 00 00 00T Cover Page ..................................................................................... 1 only 00 01 01 Project Title Page ............................................................................ 1 only 00 01 05 Certifications Page .......................................................................... 1 through 3 00 01 10 Table of Contents ............................................................................ 1 through 3 00 01 15 List of Drawings ............................................................................... 1 only

BIDDING REQUIREMENTS

Document 00 11 00 Invitation for Bids ............................................................................. 1 through 3 00 21 00 Instructions to Bidders ..................................................................... 1 through 10 App. 00 21 00.1, Request for Bidding Interpretation ....................... 1 only 00 22 00 Supplementary Instructions to Bidders .......................................... 1 only 00 22 10 DVBE Participation Program Requirements ................................... 1 through 3 00 41 00 Bid Form (Sample) .......................................................................... 1 through 11 00 45 46 Payee Data Record ......................................................................... 1 through 2

CONTRACTING REQUIREMENTS

Document 00 52 00 Agreement (Sample) ....................................................................... 1 only 00 61 13 Performance Bond (Sample) ........................................................... 1 only 00 61 14 Payment Bond (Sample) ................................................................. 1 only 00 63 63 Construction Contract Change Order (Sample) .............................. 1 only 00 72 00 General Conditions of the Contract for Construction....................... 1 through 35 00 73 00 Supplementary Conditions .............................................................. 1 through 12 00 91 13 Addendum (Sample) ....................................................................... 1 through 3

SPECIFICATIONS

DIVISION 01 - GENERAL REQUIREMENTS

Section 01 11 00 Summary ......................................................................................... 1 through 2 01 31 00 Project Management and Coordination ........................................... 1 through 2 01 32 16 Progress Schedules and Reports .................................................. 1 through 6 01 32 33 Construction Photographs ............................................................... 1 through 2 01 33 00 Submittal Procedures ...................................................................... 1 through 5 01 35 16 Alteration Project Procedures ......................................................... 1 through 3 01 41 00 Quality Requirements ...................................................................... 1 through 2 01 45 29 Testing Laboratory Services ........................................................... 1 through 2 01 51 00 Temporary Facilities and Controls .................................................. 1 through 4 01 57 23 Temporary Storm Water Pollution Control ...................................... 1 through 2 01 60 00 Product Requirements .................................................................... 1 through 2 01 73 29 Cutting and Patching ....................................................................... 1 through 2 01 74 19 Construction Waste Management ................................................... 1 through 3 App. 01 74 19.1, Construction Waste Estimate .............................. 1 only App. 01 74 19.2, Waste Management Report ................................ 1 through 2 01 74 20 Recycled Content Certification ....................................................... 1 through 2 App. 01 74 20.1, Ex. Recycled Content Certification Worksheet ... 1 through 3

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App. 01 74 20.1, Recycled Content Certification Worksheet ......... 1 through 3 App. 01 74 20.2, Example SABRC Procurement Summary ........... 1 through 2 App. 01 74 20.2, SABRC Procurement Summary .......................... 1 through 2 01 74 23 Cleaning .......................................................................................... 1 through 2 01 75 00 Starting and Adjusting ..................................................................... 1 only 01 77 00 Closeout Procedures ....................................................................... 1 through 6 01 77 00 App. A-1, Contractor’s Certification of SB Participation ................. 1 only App. A-2, Contractor’s Certification of SB Participation ................. 1 only 01 86 19 Testing, Adjusting and Balancing Procedures ................................ 1 through 2

DIVISION 03 - CONCRETE

Section 03 30 00 Cast-In-Place Concrete ................................................................... 1 through 12

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

Section 07 84 13 Penetration Firestopping ................................................................. 1 through 5

DIVISION 26 - ELECTRICAL

Section 26 05 00 Common Work Results for Electrical .............................................. 1 through 8 26 05 10 Electrical Tests ................................................................................ 1 through 3 26 05 13 Medium Voltage Cables .................................................................. 1 through 8 26 05 19 Low Voltage Electrical Power Conductors and Cables ................... 1 through 7 26 05 26 Grounding and Bounding for Electrical Systems ............................. 1 through 8 26 05 29 Hangers and Supports for Electrical Systems ................................. 1 through 7 26 05 33 Raceways and Boxes for Electrical ................................................. 1 through 14 26 05 43 Underground Ducts and Raceways for Electrical Systems ............. 1 through 9 26 05 48 Vibration and Seismic Controls for Electrical Systems .................... 1 through 7 26 05 53 Identification for Electrical Systems................................................. 1 through 12 26 05 73.13 Short-Circuit Studies ....................................................................... 1 through 6 26 05 73.16 Coordination Studies ....................................................................... 1 through 9 26 05 73.19 Arc-Flash Hazard Analysis .............................................................. 1 through 8 26 09 13 Electrical Power Monitoring ............................................................. 1 through 10 26 12 13 Liquid-Filled, Medium Voltage Transformers................................... 1 through 10 26 12 16 Dry-Type, Medium Voltage Transformers ....................................... 1 through 12 26 12 19 Pad-Mounted, Liquid-Filled, Medium-Voltage Transformers ........... 1 through 11 26 22 13 Low-Voltage Distribution Transformers ........................................... 1 through 7 26 23 00 Low-Voltage Switchgear ................................................................. 1 through 15 26 24 13 Switchboards ................................................................................... 1 through 13 26 24 16 Panelboards .................................................................................... 1 through 10 26 27 26 Wiring Devices ................................................................................ 1 through 3 26 28 13 Fuses .............................................................................................. 1 through 3 26 28 16 Enclosed Switches and Circuit Breakers......................................... 1 through 9 26 80 00 Electric Vehicle Supplemental ......................................................... 1 through 4

DIVISION 31 - EARTHWORK

Section 31 10 00 Site Clearing .................................................................................... 1 through 4 31 20 00 Earth Moving ................................................................................... 1 through 12

DIVISION 32 - EXTERIOR IMPROVEMENTS

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Section 32 12 16 Asphalt Paving ................................................................................ 1 through 9 32 13 13 Concrete Paving .............................................................................. 1 through 11 32 13 73 Concrete Paving Joint Sealants ...................................................... 1 through 5 32 17 13 Parking Bumpers and Bollards ........................................................ 1 through 2 32 17 23 Pavement Markings ........................................................................ 1 through 3 32 17 26 Tactile Warning Surface .................................................................. 1 through 5

DIVISION 33 - UTILITIES

Section 33 05 23 Horizontal Directional Drilling .......................................................... 1 through 4

END OF DOCUMENT

LIST OF DRAWINGS

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DOCUMENT 00 01 15

LIST OF DRAWINGS

Description: DOT D6 – Electric Vehicle Supply Equipment (EVSE) – Madera and Fresno

Sheet Number: 28

MADERA (12 SHEETS)

CIVIL

T1.0 Title Sheet C1.0 Overall Site Map C2.0 Demolition Plan C3.0 Site Plan C4.0 Details

ELECTRICAL

E1.0 Electrical Conduit Plan E2.0 Conduit Sections & Details E3.0 Electrical Schedule & Circuits

REFERENCE DRAWINGS

R1.0 Reference Drawings R1.1 Reference Drawings R1.2 Reference Drawings R2.0 Title 24 Documents

FRESNO (16 SHEETS)

CIVIL

T1.0 Title Sheet C1.0 Overall Site Plan C2.0 Demolition Plan C2.1 Demolition Plan C3.0 Site Plan C3.1 Site Plan C4.0 Details

ELECTRICAL

E1.0 Electrical Conduit Plan E1.1 Electrical Conduit Plan E2.0 Conduit Sections & Details E3.0 Electrical Schedule & Circuits E3.1 Electrical Schedule & Circuits

REFERENCE DRAWINGS

R1.0 Reference Drawings R1.1 Reference Drawings R1.2 Reference Drawings R2.0 Title 24 Documents

INVITATION FOR BIDS

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

EXECUTIVE OFFICE

OFFICE OF SUSTAINABILITY - TRANSPORTATION

DOCUMENT 00 11 00

This project is being bid in accordance with Government Code §14838.7 and is open only to Small Business [SB] firms (including Small Business for the Purpose of Public Works [SB-PW], and/or Micro Businesses [MB]) (or Disable Veteran Business Enterprise [DVBE contractors]) certified through the California Department of General Services, Office of Small Business and DVBE Services (OSDS).

Bids shall be submitted electronically to jannice.castro@dgs.ca.gov, December 18, 2024, before 2:00 P.M. Bids received after this date/time will not be considered received on time.

The bids shall include all Work pursuant to the Drawings and Project Manual, and Addenda as may be issued prior to bid opening date.

Scope of Work: Major components of Project Work consist of install and electrically connect EVSE infrastructure to include wiring devices and all required associated items for a complete and operational system including required testing. Provide the required saw cutting, trenching, backfilling and finishing of the affected lot surface and restore to original condition. Provide and install all items shown on the drawings including the ADA accessible ports and as specified unless otherwise noted as not in contract or existing to remain.

License: Contractors' State License Classification required to bid Project is C-10.

Certificate of Reported Compliance (CRC) – Fleet Vehicles: As a condition of Contract award, prior to Contract execution, Contractor shall submit copies of the valid CRCs for any fleet retained by the Contractor or any listed Subcontractor, for which any vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleet Regulations, Section 2449(i), Title 12, California Code of Regulations, are used in the completion of the work included in the Contract.

More information on the In-Use Off-Road Diesel-Fueled Fleets Regulation can be found at the following link: https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation

Generative Artificial Intelligence (GenAI) Reporting: The State of California seeks to realize the potential benefits of GenAI through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidders must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors. The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder. Failure to disclose GenAI to the State and submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder and may void any resulting contract.

The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure. Upon receipt of a Bidder GenAI Reporting and Factsheet (STD 1000), the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (STD 1000) can be viewed and downloaded at the following internet site: https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

Completed form GenAI Reporting and Factsheet (STD 1000) must be included in the bid submission, as part of Project Manual Document 00 41 00 “Bid Form”. If the GenAI Disclosure & Factsheet is not submitted by the bidder, the bid shall be deemed nonresponsive.

mailto:jannice.castro@dgs.ca.gov https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

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Availability of Funds: Award of this contract is subject to the availability of funds through the State’s normal budget process and/or transfer of funds to the Department of General Services through the Architecture Revolving Fund.

Virtual Pre-bid Site Inspection: Bids will only be accepted from those Contractors having attended the MANDATORY VIRTUAL pre-bid site inspection tour on December 04, 2024, at 11:00 A.M., at which time representatives of the State and prospective bidders shall meet virtually in the Microsoft Teams platform, at which time a site plan and video presentation will be presented to bidders. Attendance for the entire inspection is required in order for bidders to be eligible to submit a bid.

Virtual Pre-bid Link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWY3YWMyZTAtYmI0OC00M2Y4LWIxMjMtMmY0ZjQ0YWQ4NGU0%40thread.v 2/0?context=%7b%22Tid%22%3a%22ea45f7b1-07d7-49a8-b8f5- 37136ec9382d%22%2c%22Oid%22%3a%2275977e41-f1dc-49b1-b895-28e915ca433f%22%7d

Executive Order N-6-22: The Bidder must be advised of Executive Order N-6-22 Russia Sanctions. On March 4, 2022, Governor Gavin Newsom issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, Bidder represents that it is not a target of Economic Sanctions. Should the State determine Bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Bidder’s bid any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Drawings and Project Manual: Bid forms, plans, specifications, and addenda will be available for download at http://www.caleprocure.ca.gov. Click on “Start Search”. In the Event Name field, enter the project number and click “Search”. While viewing the Event Details, click on “View Event Package” to view bid forms.

It is recommended that all vendors register as a bidder through the Cal eProcure website at https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx. This will allow for automatic notifications if there is any modification to the Event such as the posting of an addendum or additional documentation.

Drawings and Project Manual may also be viewed through Builders' Exchanges.

Bid: Submit on Lump Sum basis.

DVBE: Participation in Disabled Veterans Business Enterprises (DVBE) program may be required for this project. Refer to Project Manual Document 00 21 00, Project Manual Document 00 22 10 and Bid Forms for requirements. Bidders are advised to commence the required DVBE procedures immediately upon receipt of drawings and project manual.

Bonds: Successful bidder shall furnish payment and performance bonds, each in the amount of 100 percent of the Contract price.

Non-Discrimination Program (Gov. Code, Section 12990): Refer to Project Manual Document 00 72 00, General Conditions of the Contract for Construction.

Labor Code: Pursuant to Labor Code, Section 1774, the Contractor to whom the contract is awarded, and any subcontractor under him, shall pay not less than the specified general prevailing rates of per diem to all workers employed in the execution of the contract. Pursuant to Labor Code, Section 1770 et seq., the Department of Industrial Relations (DIR) has ascertained general prevailing rate of per diem https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWY3YWMyZTAtYmI0OC00M2Y4LWIxMjMtMmY0ZjQ0YWQ4NGU0%40thread.v2/0?context=%7b%22Tid%22%3a%22ea45f7b1-07d7-49a8-b8f5-37136ec9382d%22%2c%22Oid%22%3a%2275977e41-f1dc-49b1-b895-28e915ca433f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWY3YWMyZTAtYmI0OC00M2Y4LWIxMjMtMmY0ZjQ0YWQ4NGU0%40thread.v2/0?context=%7b%22Tid%22%3a%22ea45f7b1-07d7-49a8-b8f5-37136ec9382d%22%2c%22Oid%22%3a%2275977e41-f1dc-49b1-b895-28e915ca433f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWY3YWMyZTAtYmI0OC00M2Y4LWIxMjMtMmY0ZjQ0YWQ4NGU0%40thread.v2/0?context=%7b%22Tid%22%3a%22ea45f7b1-07d7-49a8-b8f5-37136ec9382d%22%2c%22Oid%22%3a%2275977e41-f1dc-49b1-b895-28e915ca433f%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWY3YWMyZTAtYmI0OC00M2Y4LWIxMjMtMmY0ZjQ0YWQ4NGU0%40thread.v2/0?context=%7b%22Tid%22%3a%22ea45f7b1-07d7-49a8-b8f5-37136ec9382d%22%2c%22Oid%22%3a%2275977e41-f1dc-49b1-b895-28e915ca433f%22%7d http://www.caleprocure.ca.gov/ https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx

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wages in the locality in which the work is to be performed. Copies of the general prevailing rate of per diem wages are available from the Department of Industrial Relations, Labor Statistics & Research Division, P.O. Box 420603, San Francisco, CA 94142, (415) 703-4780; or general prevailing rate of per diem may be accessed on the internet at Department of Industrial Relations website (https://www.dir.ca.gov) for the August 2024 published general prevailing rate of per diem wages for this contract per the date on the title sheet. Copies of the general prevailing rate of per diem wages are on file at DGS’ principal office, which shall be made available to any interested party on request. Note that when the general prevailing rate of per diem determination shows an expiration date (noted by a double asterisk**), to expire during the term of the contract, the Contractor must call or write the DIR to obtain the new rates and incorporate them in this contract for submittal of bid. The Contractor is responsible to comply with the Labor Code Sections and general prevailing rate of per diem determinations, including all the guidelines and the fine print in the general prevailing rate of per diem determinations. Refer to Project Manual Document 00 72 00, General Conditions of the Contract for Construction.

Labor Compliance Monitoring and Enforcement: This project is subject to monitoring and enforcement by the Department of Industrial Relations (DIR), Compliance Monitoring Unit. All Contractors and subcontractors, regardless of tier, shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel. Refer to Labor Code 1771.4 et seq. and the General Conditions of the Contract for Construction, Document 00 72 00, Article 3.3.3 for more information.

https://www.dir.ca.gov/

INSTRUCTIONS TO BIDDERS

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

Office of Sustainability – Clean Transportation Unit

DOCUMENT 00 21 00

Index

Article Page

1. General

2. Competence of Bidders

3. Examination of Bid Documents and Site

4. Discrepancies or Errors and Addenda

5. Bidding Documents

6. Submission of Bids

7. Withdrawal of Bids

8. Public Opening of Bids

9. Rejection of Irregular Bids

10. Competitive Bidding

11. Award of Contract

12. Substitution of Alternative Materials, Articles, or Equipment

13. Return of Bidder’s Security

14. Contract Bonds

15. Insurance

16. Execution of Contract

17. Failure to Execute Contract

18. Participation in Disabled Veterans Business Enterprises (DVBE) Programs

19. Certificate of Reported Compliance – Fleet Vehicles………………………………….……………8

20. Generative Artificial Intelligence (GenAI) Disclosure

May 2024 Edition

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DOCUMENT 00 21 00

1. GENERAL

1.1 Bidder shall examine these instructions carefully and be responsive to conditions with which must be complied with prior to bid.

1.2 Bidders shall be aware of the requirements of codes referenced in the Bidding Requirements and in the Contract Documents. Bidders may access codes included in California law through publications or through the Internet. The web site for California law is:

http://leginfo.legislature.ca.gov/faces/codes.xhtml.

2. COMPETENCE OF BIDDERS

2.1 License:

.1 Bidder may only bid on work for which Bidder is properly licensed by the Contractors’ State License Board.

.2 Joint venture Bidders must possess a joint venture license. Each party to a joint venture shall be properly licensed for the Work of this Project.

2.2 Prior Disqualification: Public Contract Code Section 10162 provides that a bid may be rejected on the basis of a Bidder, any officer of such Bidder, or any employee of such Bidder who has a proprietary interest in such Bidder, having been disqualified, removed or otherwise prevented from bidding on, or completing a Federal, State or Local project because of a violation of a law or a safety regulation.

If the answer to the questionnaire included in the Bid Form is “yes” the Department will review the circumstances presented and if the Director deems acceptance of the bid is not in the best interest of the State, bid may be rejected.

2.3 Employment of Undocumented Aliens: Pursuant to Section 6101 of the Public Contract Code, the State may not award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented aliens.

2.4 Contractor Registration:

.1 Pursuant to Sections 1725.5 and 1771.1 of the Labor Code, all contractors and subcontractors must be currently registered with the Department of Industrial Relations in order to qualify to bid on; be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code; or engage in the performance of any contract for public work.

.2 Limited exceptions for Joint Venture Bidders and Projects with Federal Funds may apply pursuant to Section 1771.1 of the Labor Code.

2.5 Ineligible Subcontractors: Pursuant to Section 1777.1 or 1777.7 of the Labor Code, a contractor is prohibited from bidding on, being awarded or performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project. Refer to the General Conditions of the Contract for Construction, Article 4.1.3.

http://leginfo.legislature.ca.gov/faces/codes.xhtml

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2.6 Asbestos Abatement Certification: If Contractor performs the asbestos abatement work; Contractor must be certified for asbestos abatement work by the Contractors’ State License Board. If Contractor subcontracts the asbestos abatement work, Contractor need not be certified for asbestos abatement, but the subcontractor must be certified by the Contractor’s State License Board.

2.7 Hazardous Substance Removal Certification: If Contractor performs the hazardous substance removal work or remedial action; Contractor must be certified for hazardous substance removal work by the Contractors’ State License Board. If Contractor subcontracts the hazardous substance removal work or remedial action, Contractor need not be certified for hazardous substance removal, but the subcontractor must be certified by the Contractor’s State License Board.

3. EXAMINATION OF BID DOCUMENTS AND SITE

3.1 Bidder’s Responsibility:

.1 Bidder shall carefully examine the Work site, Drawings, and Specifications (contract documents). This includes reference only documents that will not be part of the agreement, but are provided in addition to documents that will be part of the agreement. See the Office of State Publishing Plan Room https://www.ospplanroom.com/ (Details tab, Documents folder) for reference only documents.

.2 By submitting a bid, Bidder acknowledges that the Bidder understands the character, quality and quantity of surface, locations of utilities, subsurface materials, or obstacles to be encountered; insofar as this information is reasonably ascertainable from inspection of the Work site, Drawings, and Specifications.

.3 Bidder’s examination shall include all exploratory work done by the State, as well as information presented in the Drawings, Specifications, and other documents as available.

3.2 Refer to Document 00 11 00, Invitation to Bid, for availability of bidding documents.

3.3 Failure by Bidder to acquaint itself with available information will not relieve Bidder from responsibility for estimating properly the difficulty or cost of successfully performing the Work.

3.4 In connection with the foregoing, Bidder’s attention is invited to Paragraphs 3.1 and 9.1 of

Document 00 72 00, General Conditions of the Contract for Construction.

4. DISCREPANCIES, CONFLICTS, OMISSIONS, OR ERRORS

4.1 If discrepancies, conflicts, omissions or errors are found in the Drawings and the Project Manual prior to the date of bid opening, Bidder shall request clarification from the State’s Representative identified in the Project Manual. Bidder shall submit request on Request for Bidding Interpretation Form, Appendix 00 21 00.1.

4.2 Clarifications will be given only in the form of Addenda to all Bidders.

4.3 If no Addenda are issued related to supposed discrepancy, conflict, omissions or errors in figuring the Work, Bidders shall consider that discrepancies, conflicts, or omission between Drawings and Specifications shall be governed by Paragraph 1.5 of Document 00 72 00, General Conditions of the Contract for Construction.

4.4 Omission of an item in either the Specifications or Drawings does not create a discrepancy or conflict.

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5. BIDDING DOCUMENTS

5.1 Bid Form: All bids must be on the forms provided by the Department of General Services. Bid not on the forms provided will be considered nonresponsive.

5.2 Completing the Bid Form:

.1 Bidder’s name should be the same as listed on Bidder’s license.

.2 Price(s) shall be in the manner required by the Bid Form.

.3 Bid Form shall be signed by Bidder or duly authorized representative.

1) If Bidder is an individual, name must be shown.

2) If Bidder is a partnership, name of the partnership must be shown and one or more partners shall sign the Bid Form.

3) If Bidder is a corporation, name of the corporation must be shown, the state of incorporation must be listed, the title of the signor must be shown, and the corporate seal must be used.

4) Bidder business and mailing address should be shown.

5.3 Required Listing of Proposed Subcontractors:

.1 Failure to list kind of Work, Name, or Location shall cause the bid to be rejected as non-responsive.

.2 Bidders’ attention is directed to other provisions of the Subletting and Subcontracting Fair

Practices Act, beginning with Public Contract Code Section 4100, related to penalties for failure to comply with the Act by using unauthorized subcontractors or by making unauthorized substitutions. See General Conditions of the Contract for Construction, Paragraph 1.1, for definition of subcontractor, and Article 4 for further reference to subcontractors.

.3 Bidder’s attention is directed to Labor Code Section 1771.1, relating to inadvertent errors in the listing of subcontractors not currently registered with the Department of Industrial Relations.

5.4 Bidders Security:

.1 All bids shall be accompanied by the following forms of bidder’s security: Bidder’s Bond, cashier’s check, certified check or cash. Bidder’s Bond shall be executed by an admitted surety insurer, authorized to issue surety bonds in the State of California. Bond and checks shall be made payable to the director of the Department of General Services. The security shall be in an amount equal to at least 10 percent of the amount bid. A bid shall not be considered responsive unless one of the forms of bidder’s security is enclosed with it.

.2 If Bidder’s security is a Bidder’s Bond, it must be executed on the form attached to the Bid

Form.

5.5 Small Business:

.1 A five percent (5%) small business preference will be granted to Bidders certified as “Small

Business” in accordance with Section 1896 et. Seq., Title 2, California Code of Regulations.

.2 If the Bidder is not already a Certified Small Business, applications for certification as “Small Business” must be submitted to the Office of Small Business and DVBE Certification (OSDS), 707 3rd Street, First Floor, Suite 1-400, West Sacramento, CA 95605;

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of- Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program. Firms can https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program

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apply for small business certification online at https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise.

.3 Submit a copy of your OSDS certification letter with the Bid Form.

.4 Pursuant to Section 1896.14, in order to receive the small business preference, bidders must have a completed application (including proof of annual receipts) on file with the OSDS. The bidder must have requested a preference from OSDS and meet all applicable requirements under the subchapter and the State Small Business Procurement and Contract Act, (including but not limited to evidence to rebut presumptions) not later than five o’clock (5:00 p.m.) on the date on which the subject bid is opened.

5.6 Non-Small Business:

.1 The application of the five percent (5%) small business bidding preference is now extended to a bidder, whose business is not certified as a small business but commits to subcontracting at least twenty-five percent (25%) of its net bid price to businesses that are California certified small businesses and/or microbusinesses.

When applicable this preference will be granted when the non-small business:

• Has been determined to be a responsible bidder and submitted a timely responsive bid.

• Completes Document 00 43 16-2 list of California Certified Small Businesses that he/she commits to subcontract with for a commercially useful function in the performance of the project and submits this document no later than forty-eight (48) hours after the time of receipt of bids. Ascertain that the Bidder’s Name and project Work Order number are noted.

If bidder fails to submit a properly completed Document 00 43 16-2 within 48 hours after the time of receipt of bids, the claim for non-small business preference will be denied.

Submit completed Document 00 43 16-2 to Department of General Services, Administration Division, Office of Business and Acquisition Services, Contract Management Section, 707 3rd Street, Suite 2-300, West Sacramento, CA 95605 or by fax to (916) 376-1778.

6. SUBMISSION OF BID FORMS

6.1 It is the sole responsibility of the Bidder to see that its bid is received in proper time. Bid received after scheduled closing time for receipt of bids will be returned to Bidder unopened.

6.2 Bid Forms shall be submitted under sealed cover, plainly identified as a bid for the work of the

Project being bid upon and addressed as directed in the Invitation to Bid and the Bid Form. Failure to do so may result in a premature opening of, or failure to open such bid. Bid Forms improperly marked may be disregarded.

7. WITHDRAWAL OF BID FORMS

7.1 Bids may be withdrawn prior to the time fixed in the public notice for opening of bids, provided that a request in writing, executed by Bidder or Bidder’s authorized representative, for withdrawal of such bid is filed with the Administration Division, Office of Business and Acquisition Services, Contract Management Section, or the Director of General Services at the location of the bid opening. Oral, facsimile, electronic, telegraphic, or telephonic request to withdraw the Bid Form is not acceptable. Withdrawal of a bid shall not prejudice the right of a Bidder to file a new bid.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

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7.2 This article does not authorize withdrawal of any bid after the time fixed in the Invitation to Bid for opening of bids.

8. PUBLIC OPENING OF BIDS

Bids will be publicly opened and read at time and place indicated in Invitation to Bid. Bidders or their authorized agents are invited to be present.

9. REJECTION OF IRREGULAR BIDS

9.1 Bids may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. If bid amount is changed after the amount is originally inserted, the change must be initialed.

9.2 When Bid Form is signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or are signed by an agent other than a partner of a partnership, or by an agent for an individual, a power of attorney must be on file with the Department of General Services prior to opening bids or shall be submitted with the Bid Form; otherwise the bid will be rejected as irregular and unauthorized.

10. COMPETITIVE BIDDING

10.1 If more than one Bid Form is offered by an individual, firm, partnership, corporation, association, or any combination thereof, under the same or different names, all such Bid Forms may be rejected.

A party who has quoted prices on materials or work to a Bidder is not thereby disqualified from quoting prices to other Bidders, or from submitting a bid directly for materials or work.

10.2 Bidders are put on notice that any collusive agreement fixing the prices to be bid so as to control or affect awarding of the Contract is in violation of competitive bidding requirements of the State Contract Act and may render void any Contract let under such circumstances.

11. AWARD OF CONTRACT

11.1 The right is reserved to reject any and all bids and waive any irregularity in any bid received.

11.2 Award of the Contract, if awarded, will be to the lowest responsible Bidder whose Bid Form complies with all requirements prescribed.

.1 Such award, if made, will be made within 45 days after opening of bids.

.2 If lowest responsible Bidder refuses or fails to execute the Contract, the Director of General

Services may award the Contract to the second lowest responsible Bidder. Such award, if made, will be made within 60 days after opening of bids.

.3 If second lowest responsible Bidder refuses or fails to execute the Contract, the Director of

General Services may award the Contract to the third lowest responsible Bidder. Such award if made, will be made within 75 days after opening of bids.

11.3 The above time periods within which award of Contract may be made are subject to extension of such further period as may be agreed upon in writing between the Department of General Services and the Bidder concerned.

11.4 When Project is segregated into more than one prime Contract, and a Bidder upon one of the prime Contracts fail or refuses to execute the Contract, then the time for award of such Contract will be extended as provided by this Article, and the time for award of each of the other segregated prime Contracts will be extended by an equivalent length of time, if required.

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12. SUBSTITUTION OF ALTERNATIVE MATERIALS, ARTICLES, OR EQUIPMENT

12.1 Pursuant to Public Contract Code Section 3400, alternative material(s), article(s), or equipment that are of equal quality and of required characteristics for the purpose intended may be proposed during the bidding period; for use in the Work, provided the Bidder complies with the following requirements:

.1 Proposals for alternative material(s), article(s), or equipment, requested during the bidding period, shall be submitted in writing, not later than the deadline date and time identified on the Request for Bidding Interpretation (RFBI), Appendix 00 21 00.1.

.2 The proposal will not be considered unless the submittal is accompanied by complete information and descriptive data necessary to determine equality of offered material(s), article(s) or equipment. Samples shall be provided when requested by the State. Burden of proof as to comparative quality, suitability, and performance of offered material(s), article(s), or equipment shall be upon the Bidder submitting the proposal. The State will be the sole judge as to such matters. In the event the State rejects the use of such alternative(s) submitted, then one of the particular products originally specified in the Contract Documents shall be furnished. If the proposal is accepted, all Bidders will be notified by Addendum.

.3 Refer to the General Conditions of the Contract for Construction, Clauses 2.2.7 and 3.12.10, for substitution requests after Contract Award.

13. RETURN OF BIDDER’S SECURITY

13.1 Within 10 days after the award of the Contract, the Department of General Services will return all Bidder’s security, other than Bidder’s Bonds, accompanying the Bid Forms that are not to be fully considered in making the award.

13.2 Retained Bidder’s security will be held until the Contract has been fully executed, after which all Bidder’s security, except Bidder’s Bonds, will be returned.

14. CONTRACT BONDS

Contractor will be required to furnish in duplicate the Performance Bond and Payment Bond required by the State Contract Act, each in the amount of 100 percent of the Contract amount; as set forth in Paragraph 11.3 of Document 00 72 00, General Conditions of the Contract for Construction.

15. INSURANCE

Contractor will be required to furnish to the State, concurrently with execution of the Contract, a certificate of insurance coverage as required by Paragraph 11.1 of Document 00 72 00, General Conditions of the Contract for Construction.

16. EXECUTION OF CONTRACT

16.1 Contract shall be signed by successful Bidder and returned within 7 days of receipt. The Contract shall not be binding upon the State until it is executed by the Contractor and the State. Contract Documents required for execution of the Contract consist of the following:

.1 Agreement, Document 00 52 00.

.2 Contract Bonds.

.3 Certificate of Insurance.

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.4 Signed set of Drawings and Project Manual for filing with the Contract.

16.2 Should Contractor begin work in advance of receiving notice that the Contract has been approved, any work performed in advance of the date of approval shall be considered as having been done at risk as a volunteer. In no event shall Contractor commence work until Contractor has received notification from the State that the certificate of insurance has been approved.

17. FAILURE TO EXECUTE CONTRACT

Failure to execute Contract within 7 days after successful Bidder has received Contract for execution may be cause for forfeiture of Bidder’s security. Failure to provide required bonds and insurance constitutes failure to execute Contract.

18. PARTICIPATION IN DISABLED VETERANS BUSINESS ENTERPRISES (DVBE) PROGRAM

18.1 Pursuant to Section 10115 et seq. of the Public Contract Code, and Section 999 et seq. of the Military and Veterans Code, the Department of General Services has established an overall goal of not less than 3% participation by Disabled Veteran Business Enterprises (DVBE). However, these DVBE Participation Requirements may be modified for this project; reference Document 00 22 10 of the Project Manual for the percentage requirements.

18.2 Bids will only be accepted from those Bidders that certify that they have achieved the required participation, as outlined in Document 00 22 10 of the Project Manual, and as set forth in the Bid Form.

18.3 Applicants for DVBE certification may apply online at https://www.dgs.ca.gov/PD/Services/Page-

Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise. DVBE applicants must submit specific support documentation to the OSDS.

18.4 Bidder’s attention is directed to the requirement that certifications and documentation must be submitted with the bid; otherwise bids will be considered non-responsive.

BIDDERS ARE ADVISED TO COMMENCE THE REQUIRED DVBE PROCEDURES

IMMEDIATELY UPON RECEIPT OF DRAWINGS AND SPECIFICATIONS, OR NOT LESS THAN

THREE (3) WEEKS PRIOR TO THE BID OPENING, WHICHEVER OCCURS FIRST.

18.5 DVBE INCENTIVE

.1 A DVBE Incentive will be granted to Bidders in accordance with Section 999.5(a) and (d) of the

Military and Veterans Code and California Code of Regulations 1896.98 et seq.

.2 The DVBE Incentive will be applied during the bid evaluation process and will only be applied to responsive bids from responsible bidders proposing the percentage(s) of DVBE Participation for the DVBE Incentive specified in the solicitation. Any Small Business Preference must be calculated prior to the DVBE Incentive calculation and evaluation.

.3 The incentive will be applied when a Bidder’s DVBE Participation exceeds 3% the DVBE

Mandatory participation Requirement, in an attempt to displace the apparent low bidder.

The DVBE Incentive is as follows:

Confirmed DVBE Participation Incentive 7% and above 5% 6% to 6.99% 4% https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

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5% to 5.99% 3% 4% to 4.99% 2%

3.01% to 3.99% 1% 0% -3% No incentive – minimum 3% participation required

.4 The percentage of DVBE Incentive will not exceed 5% and will not exceed $500,000.00.

.5 For every bidder qualifying for the DVBE incentive, the amount (dollar value) of the incentive is computed using the qualifying bidder’s percentage of DVBE incentive and the lowest responsive and responsible bid price. Calculations to determine adjusted bid price are for consideration only. Bids will be awarded for the actual bid amount as verified by the State.

.6 A certified Small Business may only be displaced by another certified Small Business with a higher percentage of DVBE participation and a lower adjusted bid price.

1) A certified Small Business shall not be displaced by a non-small business.

2) When applying the DVBE Incentive program, bidders claiming the “Non-Certified Small

Business preference” are considered a non-small business.

19. CERTIFICATE OF REPORTED COMPLIANCE – FLEET VEHICLES

19.1 For any project using vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleets Regulation, Section 2449(i), Title 12, California Code of Regulations, prior to the execution of a contract, Contractor shall be required to submit copies of the valid Certificates of Reported Compliance (CRC), issued by the California Air Resources Board. CRCs shall be provided for any fleet used by the Contractor or any listed Subcontractors.

19.2 CRCs are required for any contract involving the operation of self-propelled off-road diesel vehicles

25 horsepower or greater and most two-engine vehicles owned and operated in California, including vehicles that are rented or leased.

19.3 Certificates of Reported Compliance must be retained by the Contractor for three years after the completion of the project.

19.4 If no vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleets

Regulation shall be used on a project by the Contractor or any Subcontractor, Contractor shall provide a certification that no vehicles subject to these regulations will be used on the project.

20. GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) REPORTING

20.1 Bidders must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

20.2 The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder. Failure to report GenAI to the State will result in disqualification of the Bidder. Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder.

The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

20.3 Upon receipt of a Bidder GenAI Reporting and Factsheet (STD 1000), the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable…