Project_Manual.pdf

STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES

REAL ESTATE SERVICES DIVISION

PROJECT MANAGEMENT AND DEVELOPMENT BRANCH

PROJECT MANUAL – Book I

INTRODUCTORY INFORMATION

BIDDING REQUIREMENTS

CONTRACTING REQUIREMENTS

SPECIFICATIONS

APPENDICES

FOR:

CDE DIAGNOSTIC CENTER SOUTHERN CALIFORNIA

CEILING REPLACEMENT

DEPARTMENT OF EDUCATION

LOS ANGELES, LOS ANGELES COUNTY,

CALIFORNIA

Salma Abdelghani, Project Director II West Sacramento, California

07/09/2025

000000000010532

PROJECT TITLE PAGE

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DOCUMENT 00 01 01

PROJECT TITLE PAGE

Title : CDE Diagnostic Center Southern California Ceiling Replacement

Client Agency : Department of Education

Location : 4339 State University Dr.

Los Angeles, Los Angeles County, California

Project Number : 000000000010532

Project Director : Salma Abdelghani State of California Department of General Services Real Estate Services Division Project Management and Development Branch 707 Third Street, 4th Floor West Sacramento, California 95605 Telephone Number: (279) 946-8111 Email: salma.abdelghani@dgs.ca.gov

DSA

D E P A R T M E N T O F G E N E R A L S E R V I C E S

DIVISION OF THE STATE ARCHITECT

DSA

DIVISION OF THE STATE ARCHITECT

DSA

DIVISION OF THE STATE ARCHITECT

DSA

DIVISION OF THE STATE ARCHITECT

IDENTIFICATION STAMP

DIV. OF THE STATE ARCHITECT

APP: INC:

REVIEWED FOR

SS FLS ACS

DATE:

02-122025

02/24/2025

TABLE OF CONTENTS

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DOCUMENT 00 01 10

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

INTRODUCTORY INFORMATION

Pages Document 00 01 01 Project Title Page .......................................................................... 1 only 00 01 05 Certifications Page ........................................................................ 1 through 2 00 01 10 Table of Contents .......................................................................... 1 through 5 00 01 15 List of Drawings ............................................................................. 1 through 3

BIDDING REQUIREMENTS

Document 00 11 00 Invitation for Bids ........................................................................... 1 through 4 00 21 00 Instructions to Bidders ................................................................... 1 through 9 Appendix 00 21 00.01 Request for Bidding Interpretation ................................................. 1 only Document 00 22 00 Supplementary Instructions to Bidders .......................................... 1 only 00 22 10 DVBE Participation Program Requirements ................................... 1 through 3 00 41 00 Bid Form (Sample) ........................................................................ 1 through 9 00 43 13 Bidder’s Bond (Sample) ................................................................. 1 only 00 43 16 Certified Small Business Subcontractor(s) Summary (Sample) ..... 1 through 2 00 45 46 Payee Data Record (Sample) ........................................................ 1 through 2

CONTRACTING REQUIREMENTS

Document 00 52 00 Agreement (Sample) ..................................................................... 1 only 00 61 13 Performance Bond (Sample) ......................................................... 1 only 00 61 14 Payment Bond to Accompany Construction Contract (Sample) ..... 1 only 00 63 63 Construction Contract Change Order (Sample) ............................. 1 only 00 72 00 General Conditions of the Contract for Construction ...................... 1 through 35 00 73 00 Supplementary Conditions ............................................................. 1 through 13 00 91 13 Addenda (Sample) ......................................................................... 1 only

SPECIFICATIONS GROUP

GENERAL REQUIREMENTS SUBGROUP

DIVISION 01 - GENERAL REQUIREMENTS

Section 01 10 00 Summary ....................................................................................... 1 through 4 01 21 00 Allowances .................................................................................... 1 through 2

01 22 00 NOT USED

01 23 00 NOT USED

01 25 00 Substitution Procedures ................................................................. 1 through 2 01 29 00 Payment Procedures ..................................................................... 1 through 3 01 31 00 Project Management and Coordination .......................................... 1 through 6

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01 31 25 Web-based Project Management System ...................................... 1 through 4 01 32 00 Construction Progress Documentation .......................................... 1 through 7 01 32 33 Photographic Documentation ........................................................ 1 through 2 01 33 00 Submittal Procedures .................................................................... 1 through 7

01 33 29.08 NOT USED

01 35 16 Alteration Procedures .................................................................... 1 through 5

01 35 53 NOT USED

01 35 53.01 NOT USED

Form 01 35 53.02 NOT USED Section 01 35 53.05 NOT USED 01 35 53.10 Security Procedures – California Special Schools ......................... 1 through 5 01 40 00 Quality Requirements .................................................................... 1 through 6 01 50 00 Temporary Facilities and Controls ................................................. 1 through 7

01 56 39 NOT USED

01 57 23 NOT USED

01 60 00 Product Requirements ................................................................... 1 through 5

01 64 00 NOT USED

01 73 00 Execution ...................................................................................... 1 through 6 01 74 19 Construction Waste Management and Disposal ............................ 1 through 4 Form 01 74 19.01 Construction Waste Estimate......................................................... 1 only 01 74 19.02 Waste Management Report ........................................................... 1 through 2 Section 01 74 20 Recycled Content Certification ....................................................... 1 through 4 Form 01 74 20.01 Recycled Content Certification Worksheet (Example) .................... 1 through 3 01 74 20.01 Recycled Content Certification Worksheet ..................................... 1 through 3 01 74 20.02 State Agency Buy Recycled Campaign Procurement Summary (Example) ...................................................................................................... 1 through 2 01 74 20.02 State Agency Buy Recycled Campaign Procurement Summary .... 1 through 2 Section 01 75 00 Starting and Adjusting ................................................................... 1 through 3 01 77 00 Closeout Procedures ..................................................................... 1 through 12 Form STD 817 Prime Contractor’s Certifications – DVBE Subcontractor Report ... 1 through 5 01 77 00.01 Contractor’s Certification of Small Business Participation .............. 1 only 01 77 00.02 Contractor’ Certification of Small Business Participation ................ 1 only Section 01 79 00 Demonstration and Training .......................................................... 1 through 4

01 81 13.14 NOT USED

01 91 13 NOT USED

FACILITY CONSTRUCTION SUBGROUP

DIVISION 02 – EXISTING CONDITIONS

Section 02 41 19 Selective Demolition ...................................................................... 1 through 6

02 82 13 NOT USED

DIVISION 03 – CONCRETE (NOT USED)

DIVISION 04 – MASONRY (NOT USED)

DIVISION 05 – METALS

Section 05 12 00 NOT USED 05 50 00 Metal Fabrications ......................................................................... 1 through 4

05 52 00 NOT USED

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

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Section 06 10 00 Rough Carpentry ........................................................................... 1 through 3

06 11 00 NOT USED

06 22 00 NOT USED

06 41 16 Plastic-Laminate-Clad Architectural Cabinets ................................ 1 through 6

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

Section 07 46 00 NOT USED

07 61 00 NOT USED

07 84 13 Penetration Firestopping ................................................................ 1 through 7 07 92 00 Joint Sealants ................................................................................ 1 through 12

DIVISION 08 – OPENINGS

Section 08 11 00 NOT USED 08 11 13 Hollow Metal Doors and Frames .................................................... 1 through 5 08 31 13 Security Access Doors and Frames ............................................... 1 through 4 08 71 00 Door Hardware .............................................................................. 1 through 21 08 83 00 Mirrors ........................................................................................... 1 through 6 08 88 13 Fire Resistant Glazing ................................................................... 1 through 9

DIVISION 09 – FINISHES

Section 09 20 00 NOT USED 09 24 00 Cement Plastering ......................................................................... 1 through 4 09 29 00 Gypsum Board .............................................................................. 1 through 9 09 30 13 Ceramic Tiling ............................................................................... 1 through 9 09 51 13 Acoustical Tile Ceilings .................................................................. 1 through 6 09 65 36 Resilient Flooring ........................................................................... 1 through 8

09 91 00 NOT USED

09 91 23 Interior Painting ............................................................................. 1 through 3

DIVISION 10 – SPECIALTIES

Section 10 14 00 NOT USED 10 14 23.16 Room Identification Panel Signage ................................................ 1 through 6 10 28 00 Toilet, Bath and Laundry Accessories ............................................ 1 through 8 10 44 16 Fire Extinguishers .......................................................................... 1 through 4

10 75 00 NOT USED

DIVISION 11 – (NOT USED)

DIVISION 12 – FURNISHINGS

Section 12 20 00 NOT USED 12 36 61.16 Solid Surfacing Countertops .......................................................... 1 through 5

12 50 00 NOT USED

DIVISION 13 – (NOT USED)

DIVISION 14 – CONVEYING EQUIPMENT

Section 14 20 00 NOT USED 14 24 00 Elevators ....................................................................................... 1 through 6

14 80 00 NOT USED

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DIVISION 15 – RESERVED (NOT USED)

DIVISION 16 – RESERVED (NOT USED)

DIVISION 17 – RESERVED (NOT USED)

DIVISION 18 – RESERVED (NOT USED)

DIVISION 19 – RESERVED (NOT USED)

FACILITY SERVICES SUBGROUP

DIVISION 20 – RESERVED (NOT USED)

DIVISION 21 – (NOT USED)

DIVISION 22 – PLUMBING

Section 22 05 00 Common Work Results for Plumbing ............................................. 1 through 10 22 05 23.12 Ball Valves for Plumbing Piping ..................................................... 1 through 4 22 05 23.15 Gate Valves for Plumbing Piping ................................................... 1 through 4 22 05 29 Hangers and Supports for Plumbing Piping and Equipment .......... 1 through 5 22 05 53 Identification for Plumbing Piping and Equipment .......................... 1 through 4 22 05 93 Testing, Adjusting and Balancing for Plumbing .............................. 1 through 9 22 07 19 Plumbing Piping Insulation ............................................................ 1 through 9

22 10 00 NOT USED

22 11 16 Domestic Water Piping .................................................................. 1 through 9 22 13 16 Sanitary Waste and Vent Piping .................................................... 1 through 6 22 13 19 Sanitary Waste Piping Specialties ................................................. 1 through 3

22 40 00 NOT USED

22 42 13.13 Commercial Water Closets ............................................................ 1 through 5 22 42 13.16 Commercial Urinals ....................................................................... 1 through 4 22 42.16.13 Commercial Lavatories .................................................................. 1 through 6 22 42 23 Commercial Showers .................................................................... 1 through 4 22 47 13 Drinking Fountains ......................................................................... 1 through 4

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

Section 23 05 29 Hangers and Supports for HVAC Piping and Equipment ............... 1 through 3 23 05 53 Identification for HVAC Piping and Equipment ............................... 1 through 4 23 05 93 Testing, Adjusting, and Balancing for HVAC .................................. 1 through 9 23 07 13 Duct Insulation ............................................................................... 1 through 10 23 09 23 Direct Digital Control System for HVAC ......................................... 1 through 20

23 20 00 NOT USED

23 31 13 Metal Ducts ................................................................................... 1 through 6 23 33 46 Flexible Ducts ................................................................................ 1 through 3 23 37 13.13 Air Diffusers ................................................................................... 1 through 3 23 37 13.23 Registers and Grilles ..................................................................... 1 through 2

23 64 00 NOT USED

DIVISION 24 – RESERVED (NOT USED)

DIVISION 25 – (NOT USED)

DIVISION 26 – ELECTRICAL

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Section 26 05 19 Low-Voltage Electrical Power Conductors and Cables .................. 1 through 4 26 05 23 Control-Voltage Electrical Power Cables ....................................... 1 through 5 26 05 26 Grounding and Bonding for Electrical Systems .............................. 1 through 3 26 05 29 Hangers and Supports for Electrical Systems ................................ 1 through 5 26 05 33 Raceways and Boxes for Electrical Systems ................................. 1 through 6 26 05 53 Identification for Electrical Systems ............................................... 1 through 6 26 09 43 Network Lighting Controls .............................................................. 1 through 24

26 24 00 NOT USED

26 28 16 Enclosed Switches and Circuit Breakers ....................................... 1 through 5 26 33 23.11 Central Battery Equipment for Emergency Lighting ....................... 1 through 15

26 50 00 NOT USED

26 51 19 LED Interior Lighting ...................................................................... 1 through 16 26 52 19 Emergency and Exit Lighting ......................................................... 1 through 6 26 56 19 LED Exterior Lighting ..................................................................... 1 through 10

DIVISION 27 – (NOT USED)

DIVISION 28 – (NOT USED)

DIVISION 29 – RESERVED (NOT USED)

SITE AND INFRASTRUCTURE SUBGROUP

DIVISION 30 – RESERVED (NOT USED)

DIVISION 31 – (NOT USED)

DIVISION 32 – (NOT USED)

DIVISION 33 – (NOT USED)

DIVISION 34 – (NOT USED)

DIVISION 35 – (NOT USED)

DIVISION 36 – RESERVED (NOT USED)

DIVISION 37 – RESERVED (NOT USED)

DIVISION 38 – RESERVED (NOT USED)

DIVISION 39 – RESERVED (NOT USED)

PROCESS EQUIPMENT SUBGROUP (NOT USED)

END OF DOCUMENT

LIST OF DRAWINGS

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DOCUMENT 00 01 15

Sheet Number Description

GENERAL

G001 COVER SHEET

G002 CEILING REPLACEMENT ELEMENT CHART

G021 ACCESSIBILITY SITE PLAN

G022 FIRST FLOOR FIRE LIFE SAFETY PLAN

G023 SECOND FLOOR FIRE LIFE SAFETY PLAN

G024 FIRST FLOOR PHASING SCHEDULE

G025 SECOND FLOOR PHASING SCHEDULE

ARCHITECTURAL

A001 ARCHITECTURAL COVER SHEET

A101 LEVEL 1 DEMO FLOOR PLAN

A102 LEVEL 1 FLOOR PLAN

A103 LEVEL 1 DEMO REFLECTED CEILING PLAN

A104 LEVEL 1 REFLECTED CEILING PLAN

A121 LEVEL 2 DEMO FLOOR PLAN

A122 LEVEL 2 FLOOR PLAN

A123 LEVEL 2 DEMO REFLECTED CEILING PLAN

A124 LEVEL 2 REFLECTED CEILING PLAN

A301 BUILDING SECTIONS

A401 LEVEL 1 ENLARGED DEMO RCP – SOUTH WING

A402 LEVEL 1 ENLARGED DEMO RCP – CENTER UNIT

A403 LEVEL 1 ENLARGED DEMO RCP – NORTH WING 1

A404 LEVEL 1 ENLARGED DEMO RCP – NORTH WING 2

A411 LEVEL 1 ENLARGED FLOOR PLAN – SOUTH WING

A412 LEVEL 1 ENLARGED FLOOR PLAN – CENTER UNIT

A413 LEVEL 1 ENLARGED FLOOR PLAN – NORTH WING 1

A414 LEVEL 1 ENLARGED FLOOR PLAN – NORTH WING 2

A415 LEVEL 2 ENLARGED FLOOR PLAN – CENTER UNIT

A421 LEVEL 1 ENLARGED RCP – SOUTH WING

A422 LEVEL 1 ENLARGED RCP – CENTER UNIT

A423 LEVEL 1 ENLARGED RCP – NORTH WING 1

A424 LEVEL 1 ENLARGED RCP – NORTH WING 2

A431 LEVEL 2 ENLARGED DEMO RCP – CENTER UNIT

A432 LEVEL 2 ENLARGED RCP – CENTER UNIT

A441 LEVEL 2 ENLARGED FLOOR PLANS RR-91, RR-94

A442 LEVEL 2 ENLARGED RCP RR-91, RR-94

A443 INTERIOR ELEVATIONS RR-91, RR-94

A444 TYPICAL ENLARGED FLOOR PLANS AND ELEVATIONS

A445 ENLARGED FLOOR PLANS OF ELEVATOR

A501 ACCESSIBLE DOOR AND VERTICAL CIRCUATION DTLS

A502 ACCESSIBLE PLUMBING DETAILS

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A503 ACCESSIBLE SIGN DETAILS

A504 ACCESSIBLE MISCELLANEOUS DETAILS

A505 ACCESSIBLE MISCHELLANEOUS DETAILS ELEV

A541 DETAILS

A651 FINISH SCHEDULES, DOOR TYPE AND FRAME

A652 DOOR SCHEDULE

A653 SIGNAGED SCHEDULE

A900 EXISTING CONDITION ART MURAL STAIRS R-41

MECHANICAL

M001 SCHEDULES AND NOTES

M111 PARTIAL DEMO FIRST FLOOR PLAN

M112 PARTIAL DEMO FIRST FLOOR PLAN (CONT 1)

M113 PARTIAL DEMO FIRST FLOOR PLAN (CONT 2)

M114 PARTIAL DEMO FIRST FLOOR PLAN (CONT 3)

M115 PARTIAL DEMO SECOND FLOOR PLAN

M121 PARTIAL FIRST FLOOR PLAN

M122 PARTIAL FIRST FLOOR PLAN (CONT)

M123 PARTIAL FIRST FLOOR PLAN (CONT)

M124 PARTIAL FIRST FLOOR PLAN (CONT)

M125 PARTIAL SECOND FLOOR PLAN

M551 DETAILS

PLUMBING

P001 SCHEDULES AND NOTES

P111 PARTIAL DEMO FIRST FLOOR PLAN

P112 PARTIAL DEMO FIRST FLOOR PLAN

P113 PARTIAL DEMO FIRST FLOOR PLAN

P114 PARTIAL DEMO FIRST FLOOR PLAN

P115 PARTIAL DEMO FIRST FLOOR PLAN

P116 PARTIAL DEMO FIRST FLOOR PLAN

P117 PARTIAL DEMO FIRST FLOOR PLAN

P118 PARTIAL DEMO FIRST FLOOR PLAN

P119 PARTIAL DEMO SECOND FLOOR PLAN

P1110 PARTIAL DEMO SECOND FLOOR PLAN

P1111 PARTIAL DEMO SECOND FLOOR PLAN

P121 PARTIAL FIRST FLOOR PLAN

P122 PARTIAL FIRST FLOOR PLAN

P123 PARTIAL FIRST FLOOR PLAN

P124 PARTIAL FIRST FLOOR PLAN

P125 PARTIAL FIRST FLOOR PLAN

P126 PARTIAL FIRST FLOOR PLAN

P127 PARTIAL FIRST FLOOR PLAN

P128 PARTIAL FIRST FLOOR PLAN

P129 PARTIAL SECOND FLOOR PLAN

P1210 PARTIAL SECOND FLOOR PLAN

P1211 PARTIAL SECOND FLOOR PLAN

P551 DETAILS

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ELECTRICAL

E001 ELECTRICAL LEGEND

E002 ELECTRICAL ABBREVIATIONS AND NOTES

E011 T24 DOCUMENTATION

E012 T24 DOCUMENTATION

E111 PARTIAL DEMO PLAN – 1ST FLOOR

E112 PARTIAL DEMO PLAN – 1ST FLOOR

E113 PARTIAL DEMO PLAN – 1ST FLOOR

E114 PARTIAL DEMO PLAN – 1ST FLOOR

E115 DEMOLITION PLAN – 2ND FLOOR

E121 PARTIAL POWER PLAN – 1ST FLOOR

E122 PARTIAL POWER PLAN – 1ST FLOOR

E123 PARTIAL POWER PLAN – 1ST FLOOR

E124 PARTIAL POWER PLAN – 1ST FLOOR

E125 PARTIAL POWER PLAN – 2ND FLOOR

E131 PARTIAL LIGHTING PLAN – 1ST FLOOR

E132 PARTIAL LIGHTING PLAN – 1ST FLOOR

E133 PARTIAL LIGHTING PLAN – 1ST FLOOR

E134 PARTIAL DEMO PLAN – 1ST FLOOR

E135 LIGHTING PLAN – 2ND FLOOR

E141 PARTIAL PHOTOMETRIC PLAN – 1ST FLOOR

E142 PARTIAL PHOTOMETRIC PLAN – 1ST FLOOR

E143 PARTIAL PHOTOMETRIC PLAN – 2ND FLOOR

E144 PARTIAL PHOTOMETRIC PLAN – STAIRWELLS

E421 LARGE SCALE VIEWS – POWER

E521 DETAILS – POWER

E522 DETAILS – POWER

E531 DETAILS – LIGHTING

E532 DETAILS – LIGHTING

E533 DETAILS – LIGHTING

E601 SINGLE LINE DIAGRAM

E621 PANEL AND LIGHT FIXTURE SCHEDULES

E631 LIGHTING DIAGRAMS AND SCHEMATICS

E632 LIGHT FIXTURE SCHEDULE

E633 LIGHTING SEQUENCE OF OPERATIONS – 1ST FLOOR

E634 LIGHTING SEQUENCE OF OPERATIONS – 2ND FLOOR

INVITATION FOR BIDS

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROJECT MANAGEMENT AND DEVELOPMENT BRANCH

DOCUMENT 00 11 00

SEALED BIDS: DGS will receive sealed bids at 707 Third Street, West Sacramento, California 95605, before 2:00 P.M. October 15, 2025. Bids received after this date/time will not be considered received on time.

A public bid opening will be held on October 16, 2025 at 10:00 A.M. at 707 Third Street, West Sacramento, CA 95605. Bidders may attend virtually or in person. Bidders attending the bid opening in-person will need to meet and sign in at the security guard station in the lobby at the mailing address below. At the public bid opening, all bids received before 2:00 P.M., October 15, 2025 will be opened and recorded onto a Preliminary Bid Tabulation. Bidders do not need to attend the bid opening as the Preliminary Bid Tabulation will be made available immediately after the bid opening is completed and it will be emailed to invited bidders.

The bid opening may be attended virtually via the following link:

Join the meeting now Meeting ID: 251 706 003 741 7 Passcode: 4z2q54gv

HAND DELIVERED BIDS: Shall be placed in the DGS/OBAS Bid/Proposal Drop Box located in the lobby at 707 3rd Street in West Sacramento. The Drop Box will be opened at 2:00 p.m. Tuesday through Thursday and bids/proposals in the box will be certified as being received before 2:00 p.m.

that day.

If mailing bids, ensure the outside of the mailing reads:

ATTENTION: PAVAN RANDHAWA

CDE DIAGNOSTIC CENTER SOUTHERN CALIFORNIA CEILING REPLACEMENT

DEPARTMENT OF EDUCATION

LOS ANGELES, LOS ANGELES COUNTY, CALIFORNIA

0000000000000000010532

DO NOT OPEN

DEPARTMENT OF GENERAL SERVICES

OFFICE OF BUSINESS AND ACQUISTION SERVICES

707 3RD STREET, MS 508, WEST SACRAMENTO, CA 95605

The bids shall include all Work pursuant to the Drawings and Project Manual, and Addenda as may be issued prior to bid opening date.

Scope of Work: This project will remove and replace the ceiling tiles. The existing ceiling tiles will be removed down to the existing substructure, unless noted otherwise. The project will install new glue-on ceiling tiles. Wherever ceiling tiles are being replaced, the project will also patch/repair stucco ceilings.

The project will demolish the stucco ceilings in Rooms 56 and 56A and install new ceilings (ceiling replacement). The project will replace all lighting in the facility with energy efficient luminaries and provide photocells, dimming and switching controls. The project will upgrade restrooms and remodel 3 toilet rooms to provide for barrier-free access. The project will install new door hardware and replace https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGE1MGQ0MzMtNGQxOC00MmVmLWE3ZmItZWM0ZjYxMWQ2NmI4%40thread.v2/0?context=%7b%22Tid%22%3a%22ea45f7b1-07d7-49a8-b8f5-37136ec9382d%22%2c%22Oid%22%3a%22ec9e903e-b179-4de7-989c-f43a75134fa0%22%7d

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non-compliant doorknobs and level style hardware. The project will replace existing non-fire rated doors with fire-rated compliant doors and frames. The project will upgrade elevator accessibility. The project will replace water plumbing lines and associated ceiling patch work. The project will remove abandoned pneumatic dampers and associated ceiling patch work. The project will replace flooring in rooms 60 and 62 with carpet tiles. The project will require hazardous material abatement, per the attached hazardous materials scope of work and survey files.

License: Contractors' State License Classification required to bid Project is B and HAZ.

Certificate of Reported Compliance (CRC) – Fleet Vehicles: As a condition of Contract award, prior to Contract execution, Contractor shall submit copies of the valid CRCs for any fleet retained by the Contractor or any listed Subcontractor, for which any vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleet Regulations, Section 2449(i), Title 12, California Code of Regulations, are used in the completion of the work included in the Contract.

More information on the In-Use Off-Road Diesel-Fueled Fleets Regulation can be found at the following link: https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation

Generative Artificial Intelligence (GenAI): The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code § 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

DOJ Custodian of Record (COR) Requirement: As a condition of being granted a Notice to Proceed (NTP) after contract execution, Contractor is required to furnish to State evidence that the Contractor’s organization has a Department of Justice (DOJ)-confirmed Custodian of Records (COR) for background checks. Alternatively, the Contractor may furnish to State evidence or proof of mailing (via USPS Registered Mail or tracking information) that Contractor submitted an application for processing to DOJ to obtain a COR in accordance with DOJ requirements.

Information regarding Custodian of Records program is available at:

https://oag.ca.gov/fingerprints/custodian

For bidders without a DOJ-Confirmed Custodian of Record at the time of Contract award but who provide evidence of a submitted application prior to Notice to Proceed, an allowance of 30 calendar days from NTP shall be included in the baseline schedule for processing of the Contractor’s Custodian of Record and completion of onsite construction staff background checks (FBI and/or DOJ). State shall not be responsible for any Contractor costs caused by any delays in establishing a Custodian of Record.

https://ww2.arb.ca.gov/our-work/programs/use-road-diesel-fueled-fleets-regulation

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Information regarding Custodian of Records program is available at https://oag.ca.gov/fingerprints/custodian

Availability of Funds: Award of this contract is subject to the availability of funds through the State’s normal budget process and/or transfer of funds to the Department of General Services through the Architecture Revolving Fund.

Pre-bid Site Inspection: Bids will only be accepted from those Contractors having attended the MANDATORY pre-bid site inspection tour on October 1, 2025, at 10:00 A.M., at which time representatives of the State and prospective bidders shall meet at Department of Education, Diagnostic Center Southern California, Visitors Entrance, located at 4339 State University Drive, Los Angeles, CA.

The State’s requirements for Disabled Veteran Business Enterprise (DVBE) participation and other Contract requirements will be presented. Prime Contractors are encouraged to have their Key Administrator and DVBE office coordinator attend to receive this information and to have their questions answered. Attendance for the entire inspection is required in order for bidders to be eligible to submit a bid.

Executive Order N-6-22: The Bidder must be advised of Executive Order N-6-22 Russia Sanctions. On March 4, 2022, Governor Gavin Newsom issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, Bidder represents that it is not a target of Economic Sanctions. Should the State determine Bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Bidder’s bid any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Drawings and Project Manual: Bid forms, plans, specifications, and addenda will be available for download at http://www.caleprocure.ca.gov. Click on “Start Search”. In the Event Name field, enter the project number and click “Search”. While viewing the Event Details, click on “View Event Package” to view bid forms.

It is recommended that all vendors register as a bidder through the Cal eProcure website at https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx. This will allow for automatic notifications if there is any modification to the Event such as the posting of an addendum or additional documentation.

Drawings and Project Manual may also be viewed through Builders' Exchanges.

Bid: Submit on Lump Sum basis with Allowances as set forth in Bid Forms.

DVBE: Participation in Disabled Veterans Business Enterprises (DVBE) program may be required for this project. Refer to Project Manual Document 00 21 00, Project Manual Document 00 22 10 and Bid Forms for requirements. Bidders are advised to commence the required DVBE procedures immediately upon receipt of drawings and project manual.

DVBE Bid Incentive: The DVBE Incentive program is being applied on this project. Refer to Project Manual Document 00 21 00, Article 18.5.

Small Business Preference: Refer to Project Manual Document 00 21 00, Article 5.5

Non-Small Business Subcontractor Preference: Refer to Project Manual Document 00 21 00, Article 5.6

Bonds: Successful bidder shall furnish payment and performance bonds, each in the amount of 100 https://oag.ca.gov/fingerprints/custodian http://www.caleprocure.ca.gov/ https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx

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percent of the Contract price.

Non-Discrimination Program (Government Code § 12990): Refer to Project Manual Document 00 72 00, General Conditions of the Contract for Construction.

Labor Code: Pursuant to Labor Code § 1774, the Contractor to whom the contract is awarded, and any subcontractor under him, shall pay not less than the specified general prevailing rates of per diem to all workers employed in the execution of the contract. Pursuant to Labor Code § 1770 et seq., the Department of Industrial Relations (DIR) has ascertained general prevailing rate of per diem wages in the locality in which the work is to be performed. Copies of the general prevailing rate of per diem wages are available from the Department of Industrial Relations, Labor Statistics & Research Division, P.O. Box 420603, San Francisco, CA 94142, (415) 703-4780; or general prevailing rate of per diem may be accessed on the internet at Department of Industrial Relations website (https://www.dir.ca.gov) for the August 2025 published general prevailing rate of per diem wages for this contract. Copies of the general prevailing rate of per diem wages are on file at DGS’ principal office, which shall be made available to any interested party on request. Note that when the general prevailing rate of per diem determination shows an expiration date (noted by a double asterisk**), to expire during the term of the contract, the Contractor must call or write the DIR to obtain the new rates and incorporate them in this contract for submittal of bid. The Contractor is responsible to comply with the Labor Code Sections and general prevailing rate of per diem determinations, including all the guidelines and the fine print in the general prevailing rate of per diem determinations. Refer to Project Manual Document 00 72 00, General Conditions of the Contract for Construction.

Labor Compliance Monitoring and Enforcement: This project is subject to monitoring and enforcement by the Department of Industrial Relations (DIR), Compliance Monitoring Unit. All Contractors and subcontractors, regardless of tier, shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel. Refer to Labor Code § 1771.4 et seq. and the General Conditions of the Contract for Construction, Document 00 72 00, Article 3.3.3 for more information.

https://www.dir.ca.gov/

INSTRUCTIONS TO BIDDERS

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STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

DOCUMENT 00 21 00

Index

Article Page

1. General

2. Competence of Bidders

3. Examination of Bid Documents and Site

4. Discrepancies or Errors and Addenda

5. Bidding Documents

6. Submission of Bids

7. Withdrawal of Bids

8. Public Opening of Bids

9. Rejection of Irregular Bids

10. Competitive Bidding

11. Award of Contract

12. Substitution of Alternative Materials, Articles, or Equipment

13. Return of Bidder’s Security

14. Contract Bonds

15. Insurance

16. Execution of Contract

17. Failure to Execute Contract

18. Participation in Disabled Veterans Business Enterprises (DVBE) Programs

19. Certificate of Reported Compliance – Fleet Vehicles………………………………….……………8

20. Projects Requiring Custodian of Records ………………………………………………………

June 2025 Edition

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DOCUMENT 00 21 00

1. GENERAL

1.1 Bidder shall examine these instructions carefully and be responsive to conditions with which must be complied with prior to bid.

1.2 Bidders shall be aware of the requirements of codes referenced in the Bidding Requirements and in the Contract Documents. Bidders may access codes included in California law through publications or through the Internet. The web site for California law is:

http://leginfo.legislature.ca.gov/faces/codes.xhtml.

2. COMPETENCE OF BIDDERS

2.1 License:

.1 Bidder may only bid on work for which Bidder is properly licensed by the Contractors’ State License Board.

.2 Joint venture Bidders must possess a joint venture license. Each party to a joint venture shall be properly licensed for the Work of this Project.

2.2 Prior Disqualification: Public Contract Code Section 10162 provides that a bid may be rejected on the basis of a Bidder, any officer of such Bidder, or any employee of such Bidder who has a proprietary interest in such Bidder, having been disqualified, removed or otherwise prevented from bidding on, or completing a Federal, State or Local project because of a violation of a law or a safety regulation.

If the answer to the questionnaire included in the Bid Form is “yes” the Department will review the circumstances presented and if the Director deems acceptance of the bid is not in the best interest of the State, bid may be rejected.

2.3 Employment of Undocumented Aliens: Pursuant to Section 6101 of the Public Contract Code, the State may not award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented aliens.

2.4 Contractor Registration:

.1 Pursuant to Sections 1725.5 and 1771.1 of the Labor Code, all contractors and subcontractors must be currently registered with the Department of Industrial Relations in order to qualify to bid on; be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code; or engage in the performance of any contract for public work.

.2 Limited exceptions for Joint Venture Bidders and Projects with Federal Funds may apply pursuant to Section 1771.1 of the Labor Code.

2.5 Ineligible Subcontractors: Pursuant to Section 1777.1 or 1777.7 of the Labor Code, a contractor is prohibited from bidding on, being awarded or performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project. Refer to the General Conditions of the Contract for Construction, Article 4.1.3.

http://leginfo.legislature.ca.gov/faces/codes.xhtml

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2.6 Asbestos Abatement Certification: If Contractor performs the asbestos abatement work; Contractor must be certified for asbestos abatement work by the Contractors’ State License Board. If Contractor subcontracts the asbestos abatement work, Contractor need not be certified for asbestos abatement, but the subcontractor must be certified by the Contractor’s State License Board.

2.7 Hazardous Substance Removal Certification: If Contractor performs the hazardous substance removal work or remedial action; Contractor must be certified for hazardous substance removal work by the Contractors’ State License Board. If Contractor subcontracts the hazardous substance removal work or remedial action, Contractor need not be certified for hazardous substance removal, but the subcontractor must be certified by the Contractor’s State License Board.

3. EXAMINATION OF BID DOCUMENTS AND SITE

3.1 Bidder’s Responsibility:

.1 Bidder shall carefully examine the Work site, Drawings, and Specifications (contract documents). This includes reference only documents that will not be part of the agreement, but are provided in addition to documents that will be part of the agreement. See the Office of State Publishing Plan Room https://www.ospplanroom.com/ (Details tab, Documents folder) for reference only documents.

.2 By submitting a bid, Bidder acknowledges that the Bidder understands the character, quality and quantity of surface, locations of utilities, subsurface materials, or obstacles to be encountered; insofar as this information is reasonably ascertainable from inspection of the Work site, Drawings, and Specifications.

.3 Bidder’s examination shall include all exploratory work done by the State, as well as information presented in the Drawings, Specifications, and other documents as available.

3.2 Refer to Document 00 11 00, Invitation to Bid, for availability of bidding documents.

3.3 Failure by Bidder to acquaint itself with available information will not relieve Bidder from responsibility for estimating properly the difficulty or cost of successfully performing the Work.

3.4 In connection with the foregoing, Bidder’s attention is invited to Paragraphs 3.1 and 9.1 of

Document 00 72 00, General Conditions of the Contract for Construction.

4. DISCREPANCIES, CONFLICTS, OMISSIONS, OR ERRORS

4.1 If discrepancies, conflicts, omissions or errors are found in the Drawings and the Project Manual prior to the date of bid opening, Bidder shall request clarification from the State’s Representative identified in the Project Manual. Bidder shall submit request on Request for Bidding Interpretation Form, Appendix 00 21 00.1.

4.2 Clarifications will be given only in the form of Addenda to all Bidders.

4.3 If no Addenda are issued related to supposed discrepancy, conflict, omissions or errors in figuring the Work, Bidders shall consider that discrepancies, conflicts, or omission between Drawings and Specifications shall be governed by Paragraph 1.5 of Document 00 72 00, General Conditions of the Contract for Construction.

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4.4 Omission of an item in either the Specifications or Drawings does not create a discrepancy or conflict.

5. BIDDING DOCUMENTS

5.1 Bid Form: All bids must be on the forms provided by the Department of General Services. Bid not on the forms provided will be considered nonresponsive.

5.2 Completing the Bid Form:

.1 Bidder’s name should be the same as listed on Bidder’s license.

.2 Price(s) shall be in the manner required by the Bid Form.

.3 Bid Form shall be signed by Bidder or duly authorized representative.

1) If Bidder is an individual, name must be shown.

2) If Bidder is a partnership, name of the partnership must be shown and one or more partners shall sign the Bid Form.

3) If Bidder is a corporation, name of the corporation must be shown, the state of incorporation must be listed, the title of the signor must be shown, and the corporate seal must be used.

4) Bidder business and mailing address should be shown.

5.3 Required Listing of Proposed Subcontractors:

.1 Failure to list kind of Work, Name, or Location shall cause the bid to be rejected as non-responsive.

.2 Bidders’ attention is directed to other provisions of the Subletting and Subcontracting Fair

Practices Act, beginning with Public Contract Code Section 4100, related to penalties for failure to comply with the Act by using unauthorized subcontractors or by making unauthorized substitutions. See General Conditions of the Contract for Construction, Paragraph 1.1, for definition of subcontractor, and Article 4 for further reference to subcontractors.

.3 Bidder’s attention is directed to Labor Code Section 1771.1, relating to inadvertent errors in the listing of subcontractors not currently registered with the Department of Industrial Relations.

5.4 Bidders Security:

.1 All bids shall be accompanied by the following forms of bidder’s security: Bidder’s Bond, cashier’s check, certified check or cash. Bidder’s Bond shall be executed by an admitted surety insurer, authorized to issue surety bonds in the State of California. Bond and checks shall be made payable to the director of the Department of General Services. The security shall be in an amount equal to at least 10 percent of the amount bid. A bid shall not be considered responsive unless one of the forms of bidder’s security is enclosed with it.

.2 If Bidder’s security is a Bidder’s Bond, it must be executed on the form attached to the Bid

Form.

5.5 Small Business:

.1 A five percent (5%) small business preference will be granted to Bidders certified as “Small

Business” in accordance with Section 1896 et. Seq., Title 2, California Code of Regulations.

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.2 If the Bidder is not already a Certified Small Business, applications for certification as “Small Business” must be submitted to the Office of Small Business and DVBE Certification (OSDS), 707 3rd Street, First Floor, Suite 1-400, West Sacramento, CA 95605;

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of- Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program. Firms can apply for small business certification online at https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise.

.3 Submit a copy of your OSDS certification letter with the Bid Form.

.4 Pursuant to Section 1896.14, in order to receive the small business preference, bidders must have a completed application (including proof of annual receipts) on file with the OSDS. The bidder must have requested a preference from OSDS and meet all applicable requirements under the subchapter and the State Small Business Procurement and Contract Act, (including but not limited to evidence to rebut presumptions) not later than five o’clock (5:00 p.m.) on the date on which the subject bid is opened.

5.6 Non-Small Business:

.1 The application of the five percent (5%) small business bidding preference is now extended to a bidder, whose business is not certified as a small business but commits to subcontracting at least twenty-five percent (25%) of its net bid price to businesses that are California certified small businesses and/or microbusinesses.

When applicable this preference will be granted when the non-small business:

• Has been determined to be a responsible bidder and submitted a timely responsive bid.

• Completes Document 00 43 16-2 list of California Certified Small Businesses that he/she commits to subcontract with for a commercially useful function in the performance of the project and submits this document no later than forty-eight (48) hours after the time of receipt of bids. Ascertain that the Bidder’s Name and project Work Order number are noted.

If bidder fails to submit a properly completed Document 00 43 16-2 within 48 hours after the time of receipt of bids, the claim for non-small business preference will be denied.

Submit completed Document 00 43 16-2 to Department of General Services, Administration Division, Office of Business and Acquisition Services, Contract Management Section, 707 3rd Street, Suite 2-300, West Sacramento, CA 95605 or by fax to (916) 376-1778.

6. SUBMISSION OF BID FORMS

6.1 It is the sole responsibility of the Bidder to see that its bid is received in proper time. Bid received after scheduled closing time for receipt of bids will be returned to Bidder unopened.

6.2 Bid Forms shall be submitted under sealed cover, plainly identified as a bid for the work of the

Project being bid upon and addressed as directed in the Invitation to Bid and the Bid Form. Failure to do so may result in a premature opening of, or failure to open such bid. Bid Forms improperly marked may be disregarded.

7. WITHDRAWAL OF BID FORMS

7.1 Bids may be withdrawn prior to the time fixed in the public notice for opening of bids, provided that https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

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a request in writing, executed by Bidder or Bidder’s authorized representative, for withdrawal of such bid is filed with the Administration Division, Office of Business and Acquisition Services, Contract Management Section, or the Director of General Services at the location of the bid opening. Oral, facsimile, electronic, telegraphic, or telephonic request to withdraw the Bid Form is not acceptable. Withdrawal of a bid shall not prejudice the right of a Bidder to file a new bid.

7.2 This article does not authorize withdrawal of any bid after the time fixed in the Invitation to Bid for opening of bids.

8. PUBLIC OPENING OF BIDS

Bids will be publicly opened and read at time and place indicated in Invitation to Bid. Bidders or their authorized agents are invited to be present.

9. REJECTION OF IRREGULAR BIDS

9.1 Bids may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. If bid amount is changed after the amount is originally inserted, the change must be initialed.

9.2 When Bid Form is signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or are signed by an agent other than a partner of a partnership, or by an agent for an individual, a power of attorney must be on file with the Department of General Services prior to opening bids or shall be submitted with the Bid Form; otherwise the bid will be rejected as irregular and unauthorized.

10. COMPETITIVE BIDDING

10.1 If more than one Bid Form is offered by an individual, firm, partnership, corporation, association, or any combination thereof, under the same or different names, all such Bid Forms may be rejected.

A party who has quoted prices on materials or work to a Bidder is not thereby disqualified from quoting prices to other Bidders, or from submitting a bid directly for materials or work.

10.2 Bidders are put on notice that any collusive agreement fixing the prices to be bid so as to control or affect awarding of the Contract is in violation of competitive bidding requirements of the State Contract Act and may render void any Contract let under such circumstances.

11. AWARD OF CONTRACT

11.1 The right is reserved to reject any and all bids and waive any irregularity in any bid received.

11.2 Award of the Contract, if awarded, will be to the lowest responsible Bidder whose Bid Form complies with all requirements prescribed.

.1 Such award, if made, will be made within 60 days after opening of bids.

.2 If lowest responsible Bidder refuses or fails to execute the Contract, the Director of General

Services may award the Contract to the second lowest responsible Bidder. Such award, if made, will be made within 75 days after opening of bids.

.3 If second lowest responsible Bidder refuses or fails to execute the Contract, the Director of

General Services may award the Contract to the third lowest responsible Bidder. Such award if made, will be made within 90 days after opening of bids.

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11.3 The above time periods within which award of Contract may be made are subject to extension of such further period as may be agreed upon in writing between the Department of General Services and the Bidder concerned.

11.4 When Project is segregated into more than one prime Contract, and a Bidder upon one of the prime Contracts fail or refuses to execute the Contract, then the time for award of such Contract will be extended as provided by this Article, and the time for award of each of the other segregated prime Contracts will be extended by an equivalent length of time, if required.

12. SUBSTITUTION…