Project Manual.pdf

Discovery Academy

HVAC Replacement

Project Manual

210 E. Main Street, Ste. 200

PO Box 487

Niles, MI 49120

Berrien Springs Public Schools

Berrien Springs, MI

Issue Date:

1 December 2023

Berrien Springs Public Schools Table of Contents Discovery Academy HVAC Replacement

TABLE OF CONTENTS

Invitation to Bid Instructions to Bidders Bid Form Familial Disclosure Statement Iran Economic Sanctions Act Certification Owner-Contractor Agreement – AIA A101 2017 Edition General Conditions of the Contract for Construction – AIA A201 2017 Edition

Division 1 – GENERAL REQUIREMENTS

011000 Summary

011400 Work Restrictions

012600 Contract Modification Procedures

012900 Payment Procedures

013100 Project Management and Coordination

013200 Construction Progress Documentation

013300 Submittal Procedures

014000 Quality Requirements

015000 Temporary Facilities and Controls

016000 Product Requirements

017300 Execution Requirements

017700 Closeout Procedures

Refer to drawings for MEP specifications.

Berrien Springs Public Schools 1 Invitation to Bid

INVITATION TO BID

PROJECT NAME: Discovery Academy HVAC replacement

PROJECT DESCRIPTION:

Replace three ground-mounted HVAC units and associated exterior ductwork and improve conditions at grade with landscape stone and edging.

BID DATE:

Bids will be received at the district’s Administrative Offices, located at the corner of Shawnee and Sylvester Ave., until 3:00 PM (local time) 15 December 2023.

Bids will be publicly opened at the Administrative Offices and read aloud at this time. Bids received after this time will not be considered and will be returned to the bidder unopened.

Bids shall be properly and completely executed on the Bid Proposal Form included within the Project Manual and submitted in duplicate. Bids shall be clearly marked as “BSPS Discovery HVAC Replacement” on the front of the submitted envelope.

PRE-BID MEETING:

A mandatory Pre-Bid Meeting will be held on 8 December 2023 at 3:00 PM (local time) at Discovery Academy, located at 242 Sylvester Ave, Berrien Springs MI 49103.

DOCUMENT AVAILABILITY AND USE:

Bid Documents may be viewed at the following Plan Rooms on or after 1 December 2023.

Bidding documents are available electronically at no charge, via email. Please email your request to Susan Weiss, susan@carmi.biz.

For technical questions, please contact Randy Boersen, randy@carmi.biz.

OWNER: Berrien Springs Public Schools

285 Sylvester Avenue P.O. Box 130

Berrien Springs, MI 49103

(Administrative Offices)

ARCHITECT: CARMI Design Group

210 E. Main St, Ste. 200

P.O. Box 487

Niles, MI 49120

Phone: 269-663-5073

Builders Exchange of Kalamazoo 3431 East Kilgore Street Kalamazoo, MI 49001-5513

Builders Exchange of Michigan

678 Front Ave NW, Suite 330 Grand Rapids, MI 49504

McGraw-Hill Construction Dodge 401 Hall Street SW Suite 128B Grand Rapids, MI 49503

McGraw-Hill Construction Dodge 2521 E. Michigan Ave.

Lansing, MI 48912

CDC News One Oakbrook Terrace Oakbrook Terrace, IL 60181

Construction Association of Michigan 43636 Woodward St.

Bloomfield Hills, MI 48302

Berrien Springs Public Schools 2 Invitation to Bid

BONDS:

A five percent (5%) Bid Bond shall accompany each bid. The successful bidder will be required to provide a Performance Bond, Labor and Material Bonds, and certificates of Liability and Worker’s Compensation Insurance.

OTHER CONDITIONS AND INFORMATION:

1. Each bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Berrien Springs Public Schools board of education or the superintendent of the school district.

2. No bidder may withdraw their bid for a period of Thirty (30) calendar days after the date set for bid opening.

3. Public Act 517 of 2012 (effective December 31, 2012) enacted the “Iran Economic Sanctions Act”, which prevents “Iran linked businesses” from bidding on a school district or ISD’s request for proposals (“RFP”). This law requires that persons submitting bids certify that they are not an “Iran linked business,” which is defined as either:

a) A person engaging in investment activities in the energy sector of Iran, including a person that provides oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran; or

b) A financial institution that extends credit to another person, if that person will use the credit to engage in investment activities in the energy sector of Iran.

4. Berrien Springs Public Schools reserves the right to reject any or all bids, to waive any defects or irregularities in bids, and to accept any bid which is deemed most advantageous to the public interest.

Berrien Springs Public Schools 1 Instructions to Bidders

INSTRUCTIONS TO BIDDERS

A. No bid received after the specified date and time for opening, whether post-dated or not, will be considered.

B. If any of the required bidding documents are not included, or properly executed, the contractor’s bid may not be accepted.

C. The Owner reserves the right to reject each and every bid, to waive formalities or informalities in bidding, and to accept or reject each and every alternate regardless of its order or sequence unless otherwise called for on the bid Proposal Form.

D. The right is reserved to reject a Bid where an investigation of the available evidence of information does not satisfy the Owner that the Bidder is qualified to properly carry out the terms of the Contract Documents.

E. Bids which contain qualifications or conditions that are contrary to the text or intent of the Contract

Documents, and which are inserted in the bid for the purpose of limiting or otherwise qualifying the responsibility of the bidder, outside of the text or intent of the Contract Documents, will be subject to disqualification.

F. Failure to submit the requested information with the Bid shall be grounds for rejecting the Bid.

G. The Owner also reserves the right to reject the bid of a Bidder who has previously failed to perform properly or to complete contracts of similar nature on time, who is not in a position to perform the Contract, or who has habitually and without just cause neglected the payment of bills or otherwise disregarded his obligations to subcontractors, suppliers, or employees.

H. Payment / Performance Bonds are required for this contract.

I. The ability of the Bidder to obtain or qualify for a performance bond or payment bond shall not be regarded as a sole test of such Bidders competence or responsibility.

J. The Contractor’s liability insurance shall be not less than the following:

1 General Requirements

a. Worker’s Compensation - Statutory

b. Employer’s Liability - Established by Owner

2 Comprehensive General Liability

a. Bodily Injury - $1,000,000 Each Occurrence

- $2,000,000 Aggregate

b. Personal Injury - $1,000,000 Each Occurrence

- $2,000,000 Aggregate

3 Automobile Liability

a. Bodily Injury - $1,000,000 Each Person

- $1,000,000 Each Occurrence

b. Property Damage - $1,000,000 Each Occurrence

4 Independent Contractors - $1,000,000 Each Occurrence 5 Products and Complete Operations - $1,000,000 for one (1) year, commencing with issuance of final Certificate for Payment 6 Contractual Liability - $1,000,000 Each Occurrence 7 Umbrella Coverage - $2,000,000 Each Occurrence

- $4,000,000 Aggregate

Berrien Springs Public Schools 2 Instructions to Bidders

K. This project is not tax exempt.

L. Bidder must have comparable experience with the type and scale of this project; submit a list of similar projects completed within the last 5 years. Failure to submit the requested information with the Bid shall be grounds for rejecting the Bid.

Scope of Work

M. Selective demolition of existing three HVAC units. Replace with three new HVAC units and associated exterior duct work. Improve landscape stone and edging.

N. Work may begin upon procurement of units. Stagger unit startup so building system is operating under two useable units. Work must be substantially complete by 18 August 2024.

Procurement is to begin upon Notice to Proceed.

The Bidder may, at his option, submit a voluntary alternate, stating the optional material and/or methods which he proposes to use, and all brochures, data manuals, etc., describing the specifics of such materials or equipment. No voluntary alternate products will be evaluated prior to bidding. The Architect and Owner reserve the right to accept or reject such options, and all Bidders, in consideration of the privilege of bidding, do now specifically waive all rights both legal and equitable which he has or might be construed to have against the Architect and Owner because of the action taken in accepting or rejecting such options and/or any other proposals or bids for any reason whatsoever. Said Bidder who files an action based thereon shall be liable for any resultant, reasonable attorneys' fees incurred by the Architect and/or Owner.

Bid Form - 1

BID FORM

PROJECT: Discovery Academy

HVAC Replacement

OWNER: Berrien Springs Public Schools 285 Sylvester Avenue Berrien Springs, MI 49103

PROPOSAL FROM: __________________________________________________________________ Company Name

Address

City, State, ZIP

CONTRACT NO. 1: Discovery Academy HVAC Replacement

Base Bid

___________________________________________________ $______________________ Base Bid Written Amount

Voluntary Alternate (if provided)

Description

_________________________________________________ $______________________ (Add/Deduct) Written Amount

Bid Form - 2

5% BID BOND: YES NO

Summary Schedule YES NO

List of warranted projects: YES NO

Iran Economic Sanctions Act Certification YES NO

Familial Disclosure Statement YES NO

Written Narrative for Inclusions / Exclusions YES NO

Acknowledge Receipt of

ADDENDUM NO.: ONE TWO

SUBMITTED BY:

_____________________________________________________ Date:________________, 2023

Signature

Printed

Title

Email

Phone

Sworn and Notarized Familial Disclosure Statement

All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid will be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Berrien Springs Public Schools Board of Education or the Superintendent of Berrien Springs Public Schools.

Bids and Proposals without this disclosure statement will not be accepted.

___ The following familial relationship exists between the owner or any employee of the bidder and member of the Berrien Springs Public Schools Board of Education or the Superintendent of Berrien Springs Public Schools.

Owner/Employee Name Related To: Relationship

1 ________________________ ________________________ _________________

2 ________________________ ________________________ _________________

3 ________________________ ________________________ _________________

4 ________________________ ________________________ _________________

5 ________________________ ________________________ _________________

Attach additional pages if necessary to disclose familial relationship.

___ There is no familial relationship that exists between the owner or any employee of the bidder and any member of the Berrien Springs Public Schools Board of Education or the Superintendent of Berrien Springs Public Schools.

The undersigned, the owner or authorized representative of bidder (insert name)

________________________________ does hereby represent and warrant that the disclosure statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

STATE OF MICHIGAN / INDIANA )

) ss

COUNTY OF _____________________ )

This instrument was acknowledged before me on the _______ day of _____________________, _______, by _______________________________________________.

, Notary Public

____________________ County, Michigan/Indiana

My commission expires: _______________

Acting in the County of: ________________

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I am the _______ __________ of _____________ _____________________, or I am (title) (bidder) bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the provision of _______________________services to Berrien Springs Public Schools.

(type of service)

I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

Berrien Springs Public Schools 1 Owner-Contractor Agreement

OWNER-CONTRACTOR AGREEMENT

A. OWNER-CONTRACTOR AGREEMENT

AIA Document A101 (2017 Edition) Owner-Contractor Agreement is hereby included by reference as the agreement to be executed between the Owner and the Contractor. Copies of this document are available from the Architect’s office. Contract to be issued by Architect for execution of signatures.

END OF SECTION

Berrien Springs Public Schools 1 General Conditions

GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

A. GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

AIA Document A201 (2017 Edition) General Conditions of the Contract for Construction is hereby the reference for this contract. Copies of this document are available from the Architect’s office.

Berrien Springs Public Schools 011000 - 1 Summary

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: Discovery Academy HVAC Replacement

1. Project Location: 242 Sylvester Ave, Berrien Springs, MI 49103

Owner: Berrien Springs Public Schools

285 Sylvester Avenue, Berrien Springs, MI 49103

Architect Identification: The Contract Documents, dated 1 December 2023, were prepared for this project by CARMI Design Group, Inc., 210 E. Main Street, PO Box 487, Niles, MI 49120.

B. SCOPE OF WORK

1. Selective demolition of existing three HVAC units. Replace with three new HVAC units and associated exterior duct work. Improve landscape stone and edging.

2. Project will be constructed under a single construction contract.

1.2 USE OF PREMISES

1. General: Contractor shall have limited use of premises for construction operations, including use of Project site, during construction period. Refer to Section 01140 - Work Restrictions for details.

1.3 SPECIFICATION FORMATS AND CONVENTIONS

C. Specification Format: The Specifications are organized into Divisions and Sections using the CSI/CSC's "MasterFormat" numbering system.

D. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

END OF SECTION 011000

Berrien Springs Public Schools 011400 - 1 Work Restrictions

SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 USE OF PREMISES

A. Use of Site: Limit use of premises to work in areas indicated. Do not disturb portions of site beyond areas in which the Work is indicated.

1. Driveways and Entrances: HVAC Replacement shall occur during Summer of ’24. No students or staff will be at this location behind the building.

2. Any concrete debris, from cleaning chute or excess from truck, shall be removed from site by the contractor.

1.2 OCCUPANCY REQUIREMENTS

A. Full Owner Occupancy: HVAC Replacement shall occur during Spring Break of ’24. No students or staff will be on campus.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011400

Berrien Springs Public Schools 012600 - 1 Contract Modification Procedures

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within 7 calendar days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

Berrien Springs Public Schools 012600 - 2 Contract Modification Procedures

5. Comply with requirements in Division 1 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: Use AIA Document G709.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

END OF SECTION 012600

Berrien Springs Public Schools 012900 - 1 Payment Procedures

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment forms with Continuation Sheets.

2. Submit the Schedule of Values to Architect at earliest possible date but no later than seven calendar days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

Berrien Springs Public Schools 012900 - 2 Payment Procedures

5. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

6. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period covered by each Application for Payment shall not exceed 31 calendar days.

D. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

F. Transmittal: Submit a signed and notarized original copy of each Application for Payment to Architect by a method ensuring receipt within 48 hours (transmittal via email is acceptable).

One copy shall include waivers of lien and similar attachments if required.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested, before deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Delays: Submit each Application for Payment with Contractor's waiver of mechanic's lien for construction period covered by the application.

Berrien Springs Public Schools 012900 - 3 Payment Procedures

a. Submit final Application for Payment with or preceded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary if not final).

4. List of Contractor's staff assignments.

5. Copies of building permits.

6. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

7. Certificates of insurance and insurance policies.

8. Performance and payment bonds.

9. Data needed to acquire Owner's insurance.

I. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims.

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens.

6. AIA Document G707, "Consent of Surety to Final Payment.

7. Evidence that claims have been settled.

END OF SECTION 012900

Berrien Springs Public Schools 013100 - 1 Project Management and Coordination

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General Project coordination procedures.

2. Project information relayed to Owner’s Representative and Architect. This project’s duration is too short for progress meetings.

B. See Division 1 Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 COORDINATION

A. Coordination: Coordinate construction operations included in various Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Project closeout activities.

C. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Owner and Architect. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; manufacturers; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

Berrien Springs Public Schools 013100 - 2 Project Management and Coordination

d. Procedures for processing field decisions and Change Orders.

e. Procedures for processing Applications for Payment.

f. Distribution of the Contract Documents.

g. Submittal procedures.

h. Preparation of Record Documents.

i. Use of the premises.

j. Responsibility for temporary facilities and controls.

k. Parking availability.

l. Office, work, and storage areas.

m. Equipment deliveries and priorities.

n. First aid.

o. Security.

p. Progress cleaning.

q. Working hours.

D. Progress Meetings: Conduct progress meetings at bi-weekly intervals. Coordinate dates of meetings with preparation of payment requests.

1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Change Orders.

14) Documentation of information for payment requests.

3. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized.

Issue revised schedule concurrently with the report of each meeting.

Berrien Springs Public Schools 013100 - 3 Project Management and Coordination

END OF SECTION 013100

Berrien Springs Public Schools 013200 - 1 Construction Progress Documentation

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Field condition reports.

B. See Division 1 Section "Payment Procedures" for submitting the Schedule of Values.

C. See Division 1 Section "Closeout Procedures" for submitting photographic negatives as Project Record Documents at Project closeout.

1.2 SUBMITTALS

A. Contractor's Construction Schedule: Submit printed copies of initial schedule.

B. Field Condition Reports: Submit two copies at time of discovery of differing conditions.

1.3 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Final Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

Berrien Springs Public Schools 013200 - 2 Construction Progress Documentation

1. Activity Duration: Define activities so no activity is longer than 28 calendar days, unless specifically allowed by Architect.

2. Procurement Activities: Include procurement process activities for long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule.

Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Division 1 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than one day for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for

Substantial Completion and allow time for Architect's administrative procedures necessary for certification of Substantial Completion.

C. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion.

D. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis to demonstrate the effect of the proposed change on the overall project schedule.

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE (GANTT CHART)

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal Gantt-chart-type, Contractor's Construction Schedule within 30 days of date established the Notice to Proceed.

Base schedule on the Preliminary Construction Schedule and whatever updating and feedback was received since the start of Project.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

2.3 REPORTS

A. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare a detailed report. Submit with a request for information.

Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate Actual Completion percentage for each activity.

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B. Distribution: Distribute copies of approved schedule to Architect, Owner, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

3. Field Office Prints: Retain one set of prints of periodic photographs in field office at Project site, available at all times for reference. Identify photographs the same as for those submitted to Architect.

END OF SECTION 013200

Berrien Springs Public Schools 013300 - 1 Submittal Procedures

SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, and other miscellaneous submittals.

B. See Division 1 Section "Construction Progress Documentation" for submitting schedules and reports, including Contractor's Construction Schedule.

C. See Division 1 Section "Closeout Procedures" for submitting warranties Project Record Documents and operation and maintenance manuals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Architect's responsive action.

B. Informational Submittals: Written information that does not require Architect's approval.

Submittals may be rejected for not complying with requirements.

1.3 SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

B. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal.

1. Initial Review: Allow 14 calendar days for initial review of each submittal. Allow additional time if processing must be delayed to permit coordination with subsequent submittals. Architect will advise Contractor when a submittal being processed must be delayed for coordination.

2. If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Allow 14 calendar days for processing each resubmittal.

4. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing.

C. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 4 by 5 inches on label or beside title block to record

Contractor's review and approval markings and action taken by Architect.

3. Include the following information on label for processing and recording action taken:

Berrien Springs Public Schools 013300 - 2 Submittal Procedures

a. Project name.

b. Date.

c. Name and address of Architect.

d. Name and address of Contractor.

e. Name and address of subcontractor.

f. Name and address of supplier.

g. Name of manufacturer.

h. Unique identifier, including revision number.

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Other necessary identification.

D. Deviations: Highlight, encircle, or otherwise identify deviations from the Contract Documents on submittals.

E. Additional Copies: Unless additional copies are required for final submittal, and unless Architect observes noncompliance with provisions of the Contract Documents, initial submittal may serve as final submittal.

1. Additional copies submitted for maintenance manuals will be marked with action taken and will be returned.

F. Transmittal: Package each submittal individually and appropriately for transmittal and handling.

Transmit each submittal using a transmittal form. Architect will discard submittals received from sources other than Contractor.

G. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

H. Use for Construction: Use only final submittals with mark indicating action taken by Architect in connection with construction.

PART 2 - PRODUCTS

2.1 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification Sections.

1. Number of Copies: Electronically submitted Submittals are preferred. If paper copies are required, submit one of each submittal, unless otherwise indicated. Architect will return one copy. Mark up and retain one returned copy as a Project Record Document.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Manufacturer's catalog cuts.

e. Wiring diagrams showing factory-installed wiring.

Berrien Springs Public Schools 013300 - 3 Submittal Procedures

f. Printed performance curves.

g. Operational range diagrams.

h. Compliance with recognized trade association standards.

i. Compliance with recognized testing agency standards.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Include the following information, as applicable:

a. Dimensions.

b. Identification of products.

c. Fabrication and installation drawings.

d. Roughing-in and setting diagrams.

e. Wiring diagrams showing field-installed wiring, including power, signal, and control wiring.

f. Shopwork manufacturing instructions.

g. Templates and patterns.

h. Schedules.

i. Notation of coordination requirements.

j. Notation of dimensions established by field measurement.

2. Wiring Diagrams: Differentiate between manufacturer-installed and field-installed wiring.

3. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop

Drawings on sheets at least 8-1/2 by 11 inches but no larger than 24 by 36 inches.

D. Coordination Drawings: Comply with requirements in Division 1 Section "Project Management and Coordination."

E. Application for Payment: Comply with requirements in Division 1 Section "Payment Procedures."

F. Schedule of Values: Comply with requirements in Division 1 Section "Payment Procedures."

G. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design.

2.2 INFORMATIONAL SUBMITTALS

A. General: Prepare and submit Informational Submittals required by other Specification Sections.

1. Number of Copies: Submit one copy of each submittal via email, unless otherwise indicated. Architect will not return copies.

2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

3. Test and Inspection Reports: Comply with requirements in Division 1 Section "Quality Requirements."

B. Contractor's Construction Schedule: Comply with requirements in Division 1 Section "Construction Progress Documentation."

C. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, names and addresses of architects and owners, and other information specified.

Berrien Springs Public Schools 013300 - 4 Submittal Procedures

D. Product Certificates: Prepare written statements on manufacturer's letterhead certifying that product complies with requirements.

E. Installer Certificates: Prepare written statements on manufacturer's letterhead certifying that Installer complies with requirements and, where required, is authorized for this specific Project.

F. Manufacturer Certificates: Prepare written statements on manufacturer's letterhead certifying that manufacturer complies with requirements. Include evidence of manufacturing experience where required.

G. Material Certificates: Prepare written statements on manufacturer's letterhead certifying that material complies with requirements.

H. Material Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements.

I. Product Test Reports: Prepare written reports indicating current product produced by manufacturer complies with requirements. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

J. Research/Evaluation Reports: Prepare written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project.

K. Maintenance Data: Prepare written and graphic instructions and procedures for operation and normal maintenance of products and equipment. Comply with requirements in Division 1 Section "Closeout Procedures."

L. Design Data: Prepare written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations. Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable. Provide name and version of software, if any, used for calculations.

Include page numbers.

M. Manufacturer's Instructions: Prepare written or published information that documents manufacturer's recommendations, guidelines, and procedures for installing or operating a product or equipment. Include name of product and name, address, and telephone number of manufacturer.

N. Manufacturer's Field Reports: Prepare written information documenting factory-authorized service representative's tests and inspections.

O. Insurance Certificates and Bonds: Prepare written information indicating current status of insurance or bonding coverage. Include name of entity covered by insurance or bond, limits of coverage, amounts of deductibles, if any, and term of the coverage.

PART 3 - EXECUTION

3.1 CONTRACTOR'S REVIEW

A. Review each submittal and check for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Architect.

Berrien Springs Public Schools 013300 - 5 Submittal Procedures

B. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

3.2 ARCHITECT'S ACTION

A. General: Architect will not review submittals that do not bear Contractor's approval stamp and will return them without…